Letter to the Board
June 19, 2009
“In teaching you cannot see the fruit of a day’s work. It is invisible and remains so, maybe for twenty years. “ - Jacques Barzun, French-American Historian
Board Agenda:
1. Executive Session: The board will meet at 6:15 to discuss my annual evaluation and one personnel issue.
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2. Board/Administrative Retreat: We will be discussing the upcoming retreat (July 13 at 5:00 p.m. at Casey Park). I will have an assignment for you in preparation for the retreat.
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3. Summer Programs: Summers used to be a down time when you clean up the current year and got ready for the next year. Things have changed. I will be reviewing the summer activities at the district
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4. UPK Report: Mrs. Cox will provide information on how well the UPK program has been working.
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5. Student Representative: The student representative for this meeting is Emily Stein. Emily is a Freshman class officer. She plays Wayne JV and Wayne Wings Soccer and is a Varsity Track team member where she competes in the pentathalon. She also enjoys dance and chorus.
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Board Letter:
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1. Disclosure Statement: You may recall when Tammy, the state auditor, was here this past year, she noted that the board should annually sign a disclosure statement. I have attached the statement which we need to keep on file for each board member responding to a series of questions regarding your personal status. Please print this document, sign it, bring it with you to the board meeting, and return it to me either at the board meeting or during executive session. If you forget, I will have extra copies.
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2. Board Calendar: I am attaching next year’s proposed board meeting calendar. This has been to administrative council for review already. I am also attaching a memo explaining dates that are out of the ordinary pattern, so that we can understand the logic behind them. Please let me know if you have any concerns or suggestions soon, so that we can be prepared to adopt this calendar at the reorganizational meeting on July 9.
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3. National School Boards Association: We recently inquired about the benefits of the National School Boards Program. The cost of the first year was $1808, which provides the benefits attached to this letter. This is substantially less than the initial $4200 quote. We have the money in our budget to rejoin and will be filling out the paperwork shortly. I believe we are finding that the national conventions are providing broader visions for our board and school district.
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4. Reorganizational Meeting: Below are segments of last year’s reorganizational meeting for your review. I would like the board to be thinking of who they would like to appoint into the following positions for the coming year.
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1. Wayne-Finger Lakes BOCES Board of Education
(a)
| District Representative |
(b)
| Alternate |
2.
| Four County School Boards: |
(a)
| Board of Directors |
(b)
| Legislative Committee |
(c)
| Program Planning Committee |
3.
| Appointment to 2009-10 Board Committees |
(a)
| Policy Committee
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(b)
| Audit Committee
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(c)
| Voter Turnout Committee
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(d)
| Board Protocol Committee
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| 5.
| Liaison to the Wayne County Educational Coalition |
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| 6.
| Liaison to Long-Range Planning Committee |
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| 7.
| Liaison to PTA and Parent Groups: |
| | High School
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| | Middle School
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| | Freewill Elementary
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| | Ontario Primary-Elementary
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5. School Calendar: Amy submitted her 2008-09 school calendar to the NSPRA publication national awards competition. She won an Award of Merit in the School Calendar category. I have attached the letter she received notifying her of the award and the certificate. This is a very prestigious national recognition for her work, and subsequently, our district.
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6. Upcoming Events:
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| 6/26 – HS graduation CMAC – 6:30
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| 7/9 – Reorganizational Meeting @ District Office Conference Room
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| 7/13 – Board Retreat @ Casey Park – 5:00 p.m.
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7. Attachments:
a) Disclosure Document
b) Board Calendar
c) NSPRA National Publication Award Letter
d) NSBA Membership Benefits Information
e) Ontario Town Board Meeting Minutes – 6/8
f). Walworth Town Board Meeting Minutes
PERSONNEL
6100-E
EXHIBIT
Page 1 of 2
WAYNE CENTRAL SCHOOL DISTRICT
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Ontario Center, New York 14520-0155
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DISCLOSURE OF SIGNIFICANT FINANCIAL INTERESTS & OBLIGATIONS
Conflict of Interest Form
PART I – DECLARATION & CERTIFICATION
Pursuant to §§800-805 of the General Municipal Law of the State of New York, members of a Board of Education are required to complete and file this disclosure of any conflict of interest with their official duties
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NAME:……………………………………………………… Title…………………………………………………….
NAME of VENDOR or SUBCONTRACTOR:………………………………………………………………………
Do you, your spouse or dependent child (ren) hold a position of management (e.g. board member, director, officer, partner, trustee, employee, consultant) with a vendor or a (sub) contractor which does business with the school district?
YES NO
Do you, your spouse or dependent child(ren) have a significant financial interest* with a vendor or (sub) contractor which does business with the school district?
YES N0
Is it reasonable to anticipate that you would benefit financially from any decision you would make on any contract, purchase, lease, sale or agreement with the school district with a vendor or (sub) contractor in which you, your spouse or dependent child(ren) have a significant financial interest * for whom you have the responsibility to negotiate, prepare, authorize, approve or audit ?
YES N0
(*) Stock, stock options and/or any other ownership interest in a single entity valued at more than $10,000 or 5% ownership
If you answered NO to each of the questions above, please sign and date below.
If you answered YES to any of the questions above, please complete Part II (over) for each vendor or (sub) contractor with which you have relationships noted above.
CERTIFICATION
I certify that the answers to the questions noted above are accurate and truthful to the best of my knowledge. I agree to file a new or updated disclosure form if the answer to any of the questions noted above changes.
Signature …………………………………………………….. Date ……………………………….
When completed, this form is filed with the school district clerk to file in the official records of the Board of Education.
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(continued, over)
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EXHIBIT APPROVED: January 22, 2009
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Policy Regulations Handbook
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Wayne Central School District
EXHIBIT
Page 2 of 2
NUMBER of Part II Forms Submitted is…….. of which this is Form Number …..
WAYNE CENTRAL SCHOOL DISTRICT
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Ontario Center, New York 14520-0155
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DISCLOSURE OF SIGNIFICANT FINANCIAL INTERESTS & OBLIGATIONS
Conflict of Interest Form
PART II – DISCLOSURE OF FINANCIAL INTEREST OR OBLIGATIONS
Instructions:
If you answered YES to any of the questions in Part I, please complete this form. Please complete and attach a separate form for each vendor or sub-contractor with which you have indicated a relationship in Part I.
NAME:………………………………………………Title………………………………………………….
NAME of VENDOR or SUB-CONTRACTOR:……………………………………………………………
FINANCIAL RELATIONSHIP(S) WITH THE SCHOOL DISTRICT DECLARED IN PART I
(Please Check All That Apply)
….. Consultant
….. Employee
….. Equity Interest
….. Recipient of Honoraria
….. Recipient of Royalties
….. Other:
(Please Describe)
NATURE OF FINANCIAL RELATIONSHIP(S) WITH THE SCHOOL DISTRICT DECLARED IN PART I
(Please Check All That Apply)
….. Self
….. Spouse
….. Dependent Child (ren)
PAYMENTS OR ROYALTIES
In the last twelve (12) months, have you received payments for salary, director’s fees, consultant fees, honoraria, royalties or any other payment(s) that, when combined with similar payments by the school district to your spouse or dependent child (ren), will exceed $10,000 ?
YES NO
In the next twelve (12) months, do you anticipate receipt of payments for salary, director’s fees, consultant fees, honoraria, royalties or any other payment(s) that, when combined with similar payments by the school district to your spouse or dependent child(ren), have a fair market value exceeding $10,000 or represent an ownership interest of more than 5%?
YES NO
CERTIFICATION
I certify that the answers to the questions noted above are accurate and truthful to the best of my knowledge. I agree to file a new or updated disclosure form if the answer to any of the questions noted above changes.
Signature ……………………………………………………………………….. Date ……………………………………
When completed, this form is filed with the school district clerk to file in the official records of the Board of Education.
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EXHIBIT APPROVED: January 22, 2009
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Policy Regulations Handbook
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Wayne Central School District
WAYNE CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION MEETING SCHEDULE
2009-10
July 9 District Office 7:00 p.m.
(Reorganizational Meeting)
August 20 District Office Conference Room 7:00 p.m.
September 10 District Office 7:00 p.m.
September 24 District Office (Tour Trans, Maint, Athletics) 7:00 p.m.
October 8 Ontario Primary School 7:00 p.m.
October 19 (Monday) Ontario Town Hall
(Three Boards Meeting hosted by Ontario) 7:00 p.m
November 12 Freewill Elementary School 7:00 p.m.
December 10 District Office (tour high school) 7:00 p.m.
January 14 Ontario Elementary School 7:00 p.m.
January 28 Middle School 7:00 p.m.
February 11 District Office 7:00 p.m.
March 4 District Office 7:00 p.m.
March 18 District Office 7:00 p.m.
(Three Boards Meeting hosted by Walworth) 7:00 p.m.
April 8 District Office
April 28 District Office 7:00 p.m.
(Wednesday) (BOCES Vote Date)
May 6 High School Performing Arts Center 7:00 p.m.
(Budget Hearing)
May 18 High School Gymnasium Lobby 9:00 a.m. - 9:00 p.m.
(Tuesday) (Budget Vote and Board Election)
May 27 District Office 7:00 p.m.
June 10 District Office 7:00 p.m.
June 24
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| | District Office |
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July 8 District Office 7:00 p.m.
(Reorganizational Meeting)
Adopted:
draft #1
Board of Education
BOARD MEETING CALENDAR
EXPLANATION OF DATES
July 9 Reorganizational Meeting
must be set within first 2 weeks of July.
August 20
w/ only one August mtg. – 4th Thursday is too late, 2nd Thursday is too early
September 10
2nd Thursday
September 24
4th Thursday
October 8
2nd Thursday
October 19 (Monday)
3 Boards - set by hosting board, this is our 2nd mtg of the month.
November 12
2nd Thursday, 4th Thursday is Thanksgiving, so no 2nd mtg. this month
December 10
2nd Thursday, 4th Thursday is Christmas Eve, so no 2nd mtg. this month
January 14
2nd Thursday
January 28
4th Thursday
February 11
2nd Thursday - no 2nd mtg. of the month
*Would need to be prepped over Feb. recess/March mtg 1 week early
March 4
Changed to 1st Thursday due to 3 Board mtg.
*This alleviates back to back board meetings.
March 18
3 Boards - set by hosting board, this is our 2nd mtg of the month.
April 8
2nd Thursday
April 28
All schools in four county must meet on this date to vote simultaneously
(Wednesday) (BOCES Vote Date)
May 6
Hearing must be at least 7, but not over 14 days before vote
(Budget Hearing) –
1st Thursday
May 18 High School Gymnasium Lobby 9:00 a.m. - 9:00 p.m.
(Tuesday) (Budget Vote and Board Election)
May 27
4th Thursday
June 10
2nd Thursday
July 8 (Reorganizational Meeting)
must be set within first 2 weeks of July.
JUNE 8, 2009
ONTARIO TOWN BOARD MEETING
A regular meeting of the Ontario Town Board was called to order by Supervisor Kelsch at 7:00 PM in the Ontario Town Hall. Present were Supervisor Robert Kelsch, Council members: Jason Ruffell, James Switzer and Stephen Tobin, Superintendent of Highways Jerry Santangelo, Water Utilities Distribution Crew Chief Rodney Peets, Director of Recreation & Parks William Riddell, Accountant Scott Erdeli, Sole Assessor Christine Luteyn, Library Director Sandra Hylen, Dog Control Officer Mark Plyter, Attorney for the Town Alan Knauf and Town Clerk Debra DeMinck.
Absent: Council member Lori Eaton-Smith and Building Inspector/Code Enforcement Officer Edward Collins
14 residents and visitors were present at portions of the meeting.
Mr. Switzer led the Pledge of Allegiance.
Approval of the Agenda – A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve the agenda with the following change: under new business change from “approve” to “adopt” resolution to rename Heberle Lane. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Comments from the Public – None
Approval of Minutes - Mr. Kelsch asked for approval of the minutes of the May 26, 2009 Town Board meeting. A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve the minutes as presented.
4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Correspondence – None
Attorney for the Town Report – Mr. Knauf reported on the three pending tax certiorari cases. The town received the appraisal from the landowner in the Gullace case and will go to trial on June 24, 2009. In the DKR (Ames Plaza) case, we are waiting for the town’s appraisal to be completed and there will be a discussion on the Ginna case Tuesday, June 9, 2009 with the attorney, the officials from Ginna and town representatives.
Department Head Reports -
Superintendent of Water Utilities – A motion was made by Mr. Switzer, seconded by Mr. Tobin, to accept the May 2009 report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Superintendent of Highways – A motion was made by Mr. Kelsch, seconded by Mr. Switzer, to accept the May 2009 report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Building Inspector/Code Enforcement Officer – A motion was made by Mr. Ruffell, seconded by Mr. Tobin, to accept the May 2009 report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Director of Recreation & Parks – A motion was made by Mr. Kelsch, seconded by Mr. Tobin, to accept the May 2009 report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Sole Assessor – A motion was made by Mr. Switzer, seconded by Mr. Tobin, to accept the May 2009 report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Ontario Public Library - A motion was made by Mr. Kelsch, seconded by Mr. Tobin, to accept the May 2009 Library report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Ontario Town Court – A motion was made by Mr. Tobin, seconded by Mr. Switzer, to receive the May 2009 report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Dog Control Officer – A motion was made by Mr. Kelsch, seconded by Mr. Ruffell, to accept the May 2009 report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Watershed Management Advisory Council – A motion was made by Mr. Switzer, seconded by Mr. Tobin,
to accept the May 2009 report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Economic Development Department - A motion was made by Mr. Kelsch, seconded by Mr. Switzer, to accept the May 2009 report as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
New Business – A motion was made by Mr. Tobin, seconded by Mr. Switzer, to authorize Judge Sucher to attend annual justice training in Potsdam, NY on July 27-28, 2009 with all actual and necessary expenses to be a town charge as requested by Judge Sucher. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
A question arose prior to the motion on adopting a proposed resolution to change the name of Heberle Lane to Salmon Run Circle. A discussion followed and no motion was made.
Budget Transfers/Adjustments - A motion was made by Mr. Switzer, seconded by Mr. Ruffell, to approve the following budget transfer: SEWER Fund: Transfer $10,000 from SS-1990.4 to SS-1440.4
4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Appointments/Resignations –A motion was made by Mr. Switzer, seconded by Mr. Tobin, to appoint Mike TeWinkle to a seasonal position at the community center at an hourly rate of $8.00, effective May 20, 2009, as recommended by the Director of Parks and Recreation. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
A motion was made by Mr. Tobin, seconded by Mr. Switzer, to appoint Jennifer Whitford to a seasonal position at the community center at an hourly rate of $7.75, effective May 21, 2009, as recommended by the Director of Parks and Recreation. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve a rate of pay increase for Adam TeWinkle, a seasonal employee at the community center, from $8.00 per hour to $8.25 per hour, effective May 13, 2009, as requested by the Director of Parks and Recreation. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Reports by Town Board Members – Mr. Kelsch reported that the dry storage casks for the nuclear spent fuel rods have arrived and will be moved to Ginna from Bear Creek Harbor on Tuesday, June 9, 2009 at 9 a.m. There will be a meeting on Friday, June 12th with Ginna, C.P. Ward and Mr. Kelsch to discuss improvements to the harbor area. Mr. Erdeli and Mr. Kelsch attended a webinar broadcast on pension reporting requirements for elected and appointed officials.
Mr. Ruffell would like zoning changes to be on the next workshop agenda June 15th.
Mr. Switzer thanked the water utilities department and the highway department for the wonderful job on landscaping they did on the west water utilities annex. The ground has been graded, reseeded and mulched. He would also like information before it becomes public regarding the properties at Ontario Center intersection. He also thanked Mr. Santangelo for his creativity regarding the right of way project on Main Street. There is much work being done by many people and it is greatly appreciated.
Approval of Claims - A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve the abstract of claims for June 8, including vouchers #1347 through #1451 with a grand total of $69,591.40 and to authorize the Supervisor to issue payments for same. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED
Workshop – Mr. Kelsch presented the latest landfill closure estimated draft budget. A discussion followed. Mr. Santangelo asked if the project was bonded would it need to be put up for permissive referendum. Mr. Kelsch responded no, to close the landfill under a consent order from the Department of Environmental Conservation (DEC). A permissive referendum is not required. At the next workshop meeting on June 15th, Mr. Wager will be present to review the 2008 town audit report and Mr. Kelsch will ask Mr. Smith to attend the meeting to discuss the bond financing for the landfill.
Comments from the Public – None
Adjourn - A motion was made by Mr. Switzer, seconded by Mr. Tobin, to adjourn at 8:24 p.m. 4 Ayes 0 Nays
1 Absent (Smith) MOTION CARRIED
Respectfully submitted,
Debra DeMinck
Ontario Town Clerk
The above minutes will become official upon approval of the town board.
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WALWORTH TOWN BOARD – REGULAR MEETING
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Presiding Supervisor Plant called the regularly scheduled Town Board meeting, held at the Walworth Town Hall, 3600 Lorraine Drive, to order at 7:32 PM.
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Present:
| Thomas Yale Councilman |
Frank Maciuska
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Councilman | | |
Patricia Marini
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| Councilwoman | |
| Susie Jacobs
| Town Clerk |
| Mike Frederes
| Highway Superintendent |
Robert Burns
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Sewer Superintendent | | |
| Jacqueline Van Lare Recreation Director |
| Karen Ambroz
| Assessor |
Edward Parrone
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Engineer for the Town | | |
Denise Munson Attorney for the Town
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Absent: Suzi Hawkins-Mance
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| Councilwoman | |
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RECESS:
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Supervisor Plant indicated that there would be a five-minute recess while Councilman Maciuska met with Attorney for the Town.
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RECONVENE:
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Supervisor Plant reconvened the regularly scheduled meeting.
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MINUTES:
Motion by Councilman Maciuska to accept the Minutes of April 2, 2009, meeting, as presented.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0
MINUTES:
Motion by Councilman Maciuska to accept the Minutes of April 16, 2009, meeting, as presented.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0
MINUTES:
Motion by Councilman Maciuska to accept the Minutes of April 22, 2009, Special Work Session – Design Criteria, as presented.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0
CORRESPONDENCE:
1.
| Susie Jacobs indicated that she had received the following item via email and had forwarded copies to Council members.
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Dear Walworth Town Board,
I am writing to address the Town Board with regards to Solar Energy, Grid Connected Solar PV systems, and today’s technologies.
While I regret that I can not be present for the Town Board Meeting on 5-7-2009, I would appreciate if my letter could be forwarded to the Town Board members, and placed in the minutes for this meeting.
As a manager of Rochester Solar Technologies; (a division of O’Connell Electric Co. Inc.), I have facilitated the engineering, supervision, design, and implementation of hundreds of photovoltaic solar energy systems for residential, commercial, educational, and industrial systems throughout the upstate New York area over the past six years.
I have also had the privilege of educating inspectors, Town Municipal departments, and Fire Marshals on the safe guards and benefits to our Photovoltaic systems. We have installed the first Photovoltaic systems in over 40 municipalities locally. In all cases the end result has been a positive an educational experience to all involved parties.
Our systems first go through a review by NYSERDA and New York State to ensure NEC compliance. They are then inspected by an Electrical underwriter, and finally the Electric utility inspection to ensure safety to the homeowner or business, along with their utility grid. We then can also receive a QC inspection from our manufacturer that facilitates an inspection to make sure our systems are following their guidelines for compliance. O’Connell Electric continues to provide quality NEC compliant installations to ensure that these designs not only meet NEC compliance, Municipal compliance, but are a renewable technology that will benefit our customers for many years in the future.
We feel that the Town of Macedon should allow Photovoltaic installations for homes, businesses, and off-grid applications as this has been adopted not only New York States NYSERDA, but many local governments across New York as an expectable means of producing renewable energy for our future.
We encourage the Town of Walworth to allow Grid connected solar energy systems, and also off-grid and hybrid small wind systems (WECS) with little restrictions other then NEC compliance and New York State Building Code compliance.
Serving as a past Town of Clarkson Conservation Board member for over six years, and as a former chairman, I know the complicated process of these ordinances, so please contact me directly at (585) 576-8092 should you have any questions or concerns.
My sincere thanks,
Shawn Lessord -Division Manager
Rochester Solar Technologies
830 Phillips Road
Victor, NY 14564
Motion by Councilman Maciuska to accept and file.
Seconded by Councilwoman Marini.
Discussion: Councilman Maciuska stated that he had educated Mr. Shawn Lessord by phone conversation.
Adopted: Vote Ayes 4 Nays 0
2.
| Susie Jacobs read the following:
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From: Shirley A. Bement, Real Property Tax Services
Re: Training Certificates for Board of Assessment Review members
Enclosed you will find a copy of the training certificate(s) for the appropriate member(s) of the Board of Assessment Review who recently completed their requirement training.
This copy is required to be filed with the respective Town Clerk in the event someone requests this document. If you have any questions, please let me know.
Susie Jacobs stated that a Certificate of Attendance Board of Assessment Review Training Wayne County for William P. Boyd and for Kent Macafee had been received.
Motion by Councilman Maciuska to accept and file.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0
Susie Jacobs indicated that that concluded the correspondence.
PUBLIC PARTICIPATION:
A developer from Orchard View Estates appeared before the Town Board to discuss the taxing on his Phase 2B (12 lots) of the Orchard View project. He indicated some early-on problems with engineering which had put him in financial strain and asked that the Town reconsider its building permit rules. Mr. Evans asked for a reduced assessment on the unfinished sites - temporarily. He also stated that he did have lot deposits on some of the sites, but they were not currently buildable. Councilman Yale commented that the Town would be willing to look into the situation, especially because Mr. Evans followed the rules, and had run into some hardships with the development. Councilman Yale stated that Mr. Evans had been straightforward with the Town and the Town would like to reciprocate.
HIGHWAY DEPARTMENT –
Nothing reported at this time.
SEWER – BLACKTOP REPAIR AUTHORIZATION
Rob Burns, Sewer Superintendent, presented the following:
Because of the sewer line repair at 369 Highfield Drive from this past winter and blacktop repair needed at the sewer plant, please see below three (3) quotes for paving both locations. All three (3) quotes attached include materials & labor.
1. Floyd Frey Asphalt Paving & Excavating $5,250.00
2. All County Construction $8,220.00
3. Champion Asphalt Maintenance $9,042.00
We would ask that this job be appointed to Floyd Frey Asphalt Paving & Excavating, who quoted the lowest price of $5,250.00. $5,000.00 would be expended from Repair Line SS8130.22R with the remaining $250.00 from Maintenance Line SS8130.409.
Motion by Councilman Maciuska authorizing Sewer Superintendent to expend for repairs with Floyd Frey Asphalt Paving & Excavating, as presented.
Seconded by Councilwoman Marini.
Discussion: Councilman Maciuska commented that this was a significant leak, and that the amount of repair was the exception rather than the rule.
Roll call vote:
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| Councilman Maciuska Aye |
| Councilwoman Marini Aye
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Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
| Supervisor Plant Aye |
Motion carried.
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RECREATION – LODGE AT GINEGAW PARK UPDATE
Jackie VanLare reported that they had 34 reservations for the Lodge. Residents were stopping in to see how the progress was coming along.
RECREATION – OPENING DAY
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Jackie Van Lare commented that opening day for recreation baseball and softball would be Saturday, May 9, 2009, at 1:00 PM.
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ASSESSOR – ORCHARD VIEW INQUIRY
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Karen Ambroz, Assessor, asked that the Town Board hear her reasons for full assessments on the Orchard View property.
TOWN CLERK – DEPUTY CLERK
Susie Jacobs, Town Clerk, rescinded the appointment of Michael Jacobs as Deputy Clerk and Diane Board as Deputy Clerk III, both with no compensation. She appointed Laurie Wiecorek as Deputy Clerk I / Deputy Registrar and Denice Cavalo as Deputy Clerk III with no compensation.
PUBLIC HEARING PROPOSED LOCAL LAW NO. 4 OF THE YEAR 2009:
7:45 PM:
Susie Jacobs, Town Clerk, stated that the notice of Public Hearing for Proposed Local Law No. 4 of the Year 2009 was duly published 2 times in the Town’s official newspaper on April 26, 2009, and May 3, 2009, with the same dates being posted at the Town Hall. Copies were made available for the public.
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Motion by Councilman Maciuska to waive the reading of the Legal Notice.
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Seconded by Councilman Yale.
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Adopted: Vote Ayes 4 Nays 0
Supervisor Plant declared the Public Hearing opened.
Time: 7:47 PM.
Mr. James Lucey, resident of Walworth Ontario Road, addressed the Town Board in favor of the Proposed Local Law No. 4 regarding solar collectors; Mr. Lucey noted that his 2.2 kilowatt photovoltaic cell on his garage was awaiting the permit from the Town to install. He chose to install a cell with a direct grid system, because of rebates and incentives which appealed to him, and also because he felt it was the right thing to do for himself and his community. He applauded the Board for the time and care they took with writing the proposed law.
Motion by Councilman Yale to close the Public Hearing.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0
Time: 7:50 PM.
Councilman Maciuska stated that there was “one technicality” with the Law that would be reviewed and moved the following Resolution.
RESOLUTION 45-09 PROPOSED LOCAL LAW NO. 4 OF THE YEAR 2009:
Councilman Maciuska offered the following Resolution 45-09 and moved its adoption. Seconded by Councilwoman Marini to wit.
WHEREAS a local law, that being proposed Local Law No. 4 , a copy of which is attached hereto, was introduced at this meeting by a member of the Town Board of the Town of Walworth; and
WHEREAS the Town Board of the Town of Walworth desires to hold a public hearing with respect to the adoption of said proposed Local Law;
NOW, THEREFORE BE IT RESOLVED that a public hearing be held by the Town Board of the Town of Walworth with respect to the adoption of the aforesaid
Proposed Local Law at 8:00 o’clock PM on Thursday, May 21, 2009, at the Walworth Town Hall, 3600 Lorraine Drive, Walworth, New York 14568; and it is further
BE IT FURTHER RESOLVED that the Town Clerk is hereby authorized and directed to cause public notice of said hearing to be given as provided by law.
Adopted this 7th day of May, 2009, at the meeting of the Town Council.
Roll call vote:
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| Councilman Maciuska Aye |
| Councilwoman Marini Aye
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Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
| Supervisor Plant Aye |
Resolution carried.
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LIBRARY COMMITTEE – UPDATE
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Councilman Maciuska reported that the circulation in the Library was up 7.5% in the first 4 months because of the current economic situation.
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TOWN CLERK – AUTHORIZATION TO PURCHASE LASERJET PRINTER
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Motion by Councilman Maciuska authorizing Susie Jacobs to purchase HP LaserJet P2055dn, Printer on State Bid, contract #Pt58424, for an amount not to exceed $496.67, from budgeted line item A1410.21.
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Councilwoman Marini.
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Adopted: Vote Ayes 4 Nays 0
Motion carried.
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CABLE COMMITTEE- UPDATE
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Councilman Maciuska stated that he was also working with Time Warner for quotes on phones and cable, which could give the Town significant savings.
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RECREATION – UPDATE
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Councilwoman Marini commented that the Town Topics was recently printed and mailed for $100.00 plus postage, due to the efforts of Jackie Van Lare and Linda Kleeman, who brought in $1600 in paid advertising to offset the cost of printing.
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ECONOMIC DEVELOPMENT COMMITEE
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Councilman Yale reported that the Economic Group met on April 22 with Peg Churchill, who was very informative and enlightening. The Committee will have their recommendations soon. The next meeting will be Tuesday, May 12, 2009.
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RECESS:
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Supervisor Plant requested a short recess.
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Time: 8:20 PM.
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RECONVENE:
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Supervisor Plant reconvened the regularly scheduled meeting.
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Time: 8:32 PM.
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Proclamation of Appreciation
To Robert Turcotte
Councilman Maciuska offered the following Proclamation and moved its adoption. Seconded by Councilwoman Marini.
WHEREAS, the Walworth Historical Society wishes to honor those who provide outstanding Community Service to our area, AND
WHEREAS, Robert has been an outstanding example of a citizen who gives back to his community for well over 50 years, AND
WHEREAS, the Walworth Historical Society will present Robert Turcotte with its 2009 Community Service Award on Monday, May 18th. AND
NOW THEREFORE BE IT RESOLVED that the Town Board of the Town of Walworth hereby declares May 18, 2009, to be Robert Turcotte Day.
Roll call vote:
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| Councilman Maciuska Aye |
| Councilwoman Marini Aye
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Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
| Supervisor Plant Aye |
Proclamation carried.
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Supervisor Plant commented that “A presentation will be made to Mr. Turcotte at the Walworth Historical Society meeting on May 18th at their annual meeting and pot- luck dinner.”
BURN PERMIT – 3600 WALWORTH PALMYRA ROAD:
Motion by Councilman Yale to DECLINE the Burn Permit for 3600 Walworth Palmyra Road, based on prevailing winds and impact to the neighbors.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0
Councilman Maciuska stated that the proposed Local Law was ready to be passed with the exception of legally required paperwork and moved the following Resolution:
RESOLUTION 43-09 PROPOSED LOCAL LAW NO. 5 OF THE YEAR 2009:
Councilman Maciuska offered the following Resolution 43-09 and moved its adoption. Seconded by Councilwoman Marini to wit:
WHEREAS a local law, that being proposed Local Law No. 5, a copy of which is attached hereto, was introduced at this meeting by a member of the Town Board of the Town of Walworth; and
WHEREAS the Town Board of the Town of Walworth desires to hold a public hearing with respect to the adoption of said proposed Local Law;
NOW, THEREFORE BE IT RESOLVED that a public hearing be held by the Town Board of the Town of Walworth with respect to the adoption of the aforesaid proposed Local Law at 7:45 o’clock PM on Thursday, May 21, 2009, at the Walworth Town Hall, 3600 Lorraine Drive, Walworth, New York 14568; and it is further
BE IT FURTHER RESOLVED that the Town Clerk is hereby authorized and directed to cause public notice of said hearing to be given as provided by law.
Adopted 7th day of May, 2009, at the meeting of the Town Council.
Roll call vote:
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| Councilman Maciuska Aye |
| Councilwoman Marini Aye
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Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
| Supervisor Plant Aye |
Resolution carried.
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REAPPPOINTMENT ASSESSMENT REVIEW BOARD:
Motion by Councilwoman Marini to reappoint Kent Macafee to Assessment Review Board, with a term expiring 9/30/2013.
Seconded by Councilman Yale.
Roll call vote:
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| Councilman Maciuska Aye |
| Councilwoman Marini Aye
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Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
Motion Carried.
RESOLUTION 44-09 REQUEST THE GOVERNOR TO RELEASE THE FUNDS TO REIMBURSE THE TOWN OF WALWORTH:
Councilman Maciuska offered the following Resolution 44-09 and moved its adoption. Seconded by Councilwoman Marini to wit:
WHEREAS, the Town of Walworth was awarded $180,000.00 in New York State member initiative grant funding by Senator Michael Nozzolio in 2008; and
WHEREAS, this grant was designed to create additional recreational and community based opportunities for the Town of Walworth; and
WHEREAS, this is a 100% reimbursable grant, requiring the Town to spend the funds before it could seek reimbursement; and
WHEREAS, the Town did construct an outdoor structure where community events could take place and did so based on the commitment that the funding would be received in 2009; now, therefore, be it
RESOLVED, that we the Town Board of the Town of Walworth do hereby request that Governor Paterson release the funds necessary to reimburse the Town of Walworth.
BE IT FURTHER RESOLVED, that the Town Council of the Town of Walworth adopt Resolution 44-09.
Adopted this 7th day of May, 2009.
Roll Call Vote: Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
Supervisor Plant Aye
Councilwoman Marini Aye
Councilman Maciuska Aye
Resolution carried.
I, Susie C. Jacobs, The Duly Qualified and acting Town Clerk of the Town of Walworth of 3600 Lorraine Drive, Walworth, New York, a Municipality, do hereby certify that the above Resolution 44-09 was adopted at a regular meeting of the Town Board held on May 7, 2009, and is incorporated in the original minutes of said meeting, and that said Resolution has not been altered, amended or revoked and is in full force and effect.
Councilman Maciuska stated for clarification purposes that the money for the Town was just on “hold.” Other communities have had the monies removed or withdrawn; that was not what was happening in the Town of Walworth’s case, our money was just on “hold” - we want to get it off hold and get our check cashed.
EMS WEEK PROCLAMATION:
Councilwoman Marini offered the following Proclamation and moved its adoption. Seconded by Councilman Yale to wit:
EMS Week Proclamation
To designate the Week of May 17-23, 2009, as Emergency Medical Services Week
WHEREAS, emergency medical services is a vital public service; and
WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and
WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and
WHEREAS, the emergency medical services system consists of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators and others; and
WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and
WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; now
THEREFORE, We, the Town Board of the Town of Walworth, NY, in recognition of this event do hereby proclaim the week of May 17-23, 2009, as
EMERGENCY MEDICAL SERVICES WEEK
With the theme, EMS: A Proud Partner in Your Community, I encourage the community to observe this week with appropriate programs, ceremonies and activities.
Roll Call Vote: Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
Supervisor Plant Aye
Councilwoman Marini Aye
Councilman Maciuska Aye
Proclamation carried.
UNSAFE BUILDING REPORT:
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Supervisor Plant stated if Council members if seen and reviewed the Unsafe Building Report from Phil Williamson, Code Enforcement Officer, regarding the properties at 5012 Lincoln Road and 5041 Lincoln Road. Discussion ensued.
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NOTICE OF UNSAFE BUILDING May 8, 2009
1.
| Description of the premises: Property located at the corner of Plank and Lincoln Roads in the Town of Walworth, having the address of 5012 Lincoln Road, (mailing address Macedon, NY 14502). Buildings situated on the property consist of a large storefront property and small single-family structure. |
2. Owner: Ruth Ann LaMartina
3. Statement of particulars in which the building is unsafe or dangerous: Having visited the property on several occasions and observed from Lincoln Road the subject building and its’ advanced stages of deterioration the following is a brief description of its condition. The land is overgrown with weeds, brush, trees of various diameter and height and littered with other rubble and trash. The small single-family residence has collapsed into itself and on adjacent southerly private property owned by others. The store-front roof is in a state of complete failure, windows are missing, siding is falling off and evidence of support structural failure by the deflection of the East side of said store-front can be observed with the naked eye. The condition of both structures are unfit for any use including the purposes for which they may lawfully be used and are dangerous to the general public; making them an object of attraction to minors under 18 years of age, as well as to vagrants and other trespassers; and have become a place of rodent infestation; and other danger to the health, safety and general welfare of the public. There also is what appears to be a small travel trailer, which is in poor condition east of the storefront and north of the single-family residence.
2.
| Manner in which the building is to be made safe and secure or demolished and removed: Both structures must be demolished, the rubble removed from the property and the site brought to a safe condition so as not to be a danger to the safety, health and general welfare to the general public. In addition to demolishing both buildings the small travel trailer must also be removed from the property. |
3.
| Recommended action: Demolition of the buildings and removal of the travel trailer shall commence within 30 days of the service of this notice and shall be completed within 60 days thereafter, unless good cause can be shown as to why the work cannot be completed within the specified time frame, such time, may be extended by the Town Board. |
4.
| You are requested to appear before the Town Board of The Town of Walworth at the Town Hall at 8:15 pm on _May 21, 2009_. The purpose of this hearing is in relation to such dangerous buildings |
In the event of neglect or refusal to comply with the order to secure or demolish and remove the building, the Town Board is authorized to provide for its demolition and removal, to assess all expenses thereof against the land on which it is located and to institute a special proceeding to collect the costs of demolition, including legal expenses.
This notice has been personally served upon _________________________________________ on
the ________day of __________2009.
Received by: _____________________________
______________________
Philip D. Williamson
Code Enforcement Officer
NOTICE OF UNSAFE BUILDING May 8, 2009
5.
| Description of the premises: Property located on Lincoln Road in the Town of Walworth, having the address of 5041 Lincoln Road, (mailing address Ontario, NY 14519). Buildings situated on the property consist of a large wooden structure know as "Walworth Cheese Factory". |
2. Owner: Ruth Ann LaMartina
3. Statement of particulars in which the building is unsafe or dangerous: Having visited the property on several occasions and observed from Lincoln Road the subject building and its’ stage of deterioration the following is a brief description of its condition. The land is overgrown with weeds, brush, trees of various diameter and height and littered with other rubble and trash. The Cheese Factory roof is in a state of advanced deterioration, window panes are missing, roof shingles are curling and deteriorated, leading edge boards of roof are rotting, old wooden shutters are deteriorating and broken. The condition of this structure is questionable for use and bringing it to current code may not be economically feasible however making certain it is safe must be a priority. The land is overgrown with brush, weeds and scrub trees and littered with rubbish and trash.
6.
| Manner in which the building is to be made safe and secure or demolished and removed: Vacant buildings or structures not properly secured at the doorways and windows also serve as an attractive nuisance for young children who may be injured therein, as well as a point of congregation by vagrants and transients. A dilapidated building or structure may also serve as a place of rodent infestation, thereby creating a health menace to the community. Therefore this building must be made safe by securing all doorways and windows and taking the necessary actions to assure they are not infested with rodents and vermin. In addition the overgrowth of brush, weeds, scrub trees, rubbish and trash must be removed from the site to remove danger of fire, and promote the health, safety and general welfare of the public. |
7.
| Recommended action: Making the building and site safe shall commence within 30 days of the service of this notice and shall be completed within 60 days thereafter, unless good cause can be shown as to why the work cannot be completed within the specified time frame, such time, may be extended by the Town Board. |
8.
| You are requested to appear before the Town Board of The Town of Walworth at the Town Hall at 8:15 pm on _May 21, 2009_. The purpose of this hearing is in relation to such dangerous buildings |
In the event of neglect or refusal to comply with the order to secure or demolish and remove the building, the Town Board is authorized to provide for its demolition and removal, to assess all expenses thereof against the land on which it is located and to institute a special proceeding to collect the costs of demolition, including legal expenses.
This notice has been personally served upon _________________________________________ on
the ________day of __________2009.
Received by: _____________________________
______________________
Philip D. Williamson
Code Enforcement Officer
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RESOLUTION 46-09 UNSAFE BUILDING – 5012 LINCOLN ROAD & 5041 LINCOLN ROAD:
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Councilman Maciuska offered the following resolution, after discussion of said report by order of the Walworth Town Code §67-4 Town Board Order Notice be served.
Seconded by Councilman Yale to wit:
Roll Call Vote: Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
Supervisor Plant Aye
Councilwoman Marini Aye
Councilman Maciuska Aye
Motion carried.
RESOLUTION 47-09 UNSAFE BUILDING – 5012 LINCOLN ROAD & 5041 LINCOLN ROAD:
Councilman Maciuska offered the following resolution, by order of the Walworth Town Code §67-5, Contents of Notice, §67-6 Service of Notice, and §67-7 Filing of Notice.
Notice to appear: May 21, 2009 at 8:15 PM
Seconded by Councilman Yale to wit:
Roll Call Vote: Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
Supervisor Plant Aye
Councilwoman Marini Aye
Councilman Maciuska Aye
Motion carried.
EAGLE SCOUTS:
Supervisor Plant indicated that the following Boy Scouts would earn their Eagle Rank - the highest achievement in Boy Scouting - and would be recognized for their accomplishments:
Stephen Lane of Troop 167
Michael Lane of Troop 167
Motion by Councilwoman Marini to enter into record. Seconded by Councilman Maciuska.
Discussion: Councilman Maciuska congratulated the Scouts and indicated that this was not an easy task.
Roll Call Vote: Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
Supervisor Plant Aye
Councilwoman Marini Aye
Councilman Maciuska Aye
Motion carried.
EAGLE SCOUTS:
Supervisor Plant indicated that the following Boy Scouts would earn their Eagle Rank - the highest achievement in Boy Scouting - and would be recognized for their accomplishments:
Eric Smith of Troop 113
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Nicholas Marini of Troop 113
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Charles McBride of Troop 113
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Motion by Councilman Yale to enter into record.
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Seconded by Councilman Maciuska.
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Roll Call Vote: Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
Supervisor Plant Aye
Councilwoman Marini Aye
Councilman Maciuska Aye
Motion carried.
TOWN COMPLEX “BIG” WINDOW REPAIR AUTHORIZATION:
Motion by Councilman Maciuska authorizing the Supervisor to have the windows fixed for an amount not to exceed $1,165.00, from Building/ Maintenance.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0
RESOLUTION 42-09 FINANCIALTRANSACTION:
Councilman Yale offered the following Resolution 42-09 and moved its adoption. Seconded by Councilwoman Marini to wit:
BE IT RESOLVED that the Senior Account Clerk be authorized to modify budget as follows:
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$750.75 from A1620.12 Town Hall Extra Help to A1410.14 Town Clerk’s Office Clerk Part-Time. To cover Temp Employee Town Clerk’s Office.
$8,976.00 from A1620.12 Town Hall Extra Help to A1410.12 Town Clerk’s Office Deputy Clerk (modify budget from full time to part time). To cover new hire
24 hours a week to year end.
$1,500.00 from A1620.12 Town Hall Extra Help to A3620.15 Building (modify budget from inspections to extra help) to cover cost of extra help scanning.
$7,000.00 from Sewer Fund Balance to SS8130.16 Pers Svc Clerk Part-Time. Modify budget to establish P/T Clerk Line. Includes $1,587.60 to reimburse General Fund for cost of Clerk Feb to April.
Roll call vote:
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| Councilman Maciuska Aye |
| Councilwoman Marini Aye
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Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
| Supervisor Plant Aye |
Resolution carried.
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TOWN BOARD MEETING LOCATION CHANGE:
Motion by Councilman Maciuska to change the location of the June 4 Town Board meeting to the Lodge at Ginegaw Park for the official dedication.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0
RESTORE TOWN SUPERVISOR PICTURES:
Supervisor Plant announced that photos of all the Walworth Supervisors from 1880 on have been located and will be matted framed and hung in the Town Hall. Supervisor Plant thanked Bob Mogray, from the Walworth Historical Society, and the Wayne County Clerk’s Office for their efforts.
Motion by Councilwoman Marini to enter into executive session to discuss pending or possible litigation.
Seconded by Councilman Maciuska.
Adopted: Vote Ayes 4 Nays 0
Time: 8:55 PM.
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RECONVENE:
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Supervisor Plant reconvened the regularly scheduled meeting.
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Time: 9:13 PM.
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ADDITION TO EMPLOYEE HANDBOOK – CONFLICT OF INTEREST/CODE OF ETHICS:
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Motion by Councilwoman Marini as an addition to Employee Handbook, Chapter 4, Page 17, Conflict of Interest/Code of Ethics:
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Solicitation for, promotion of or campaigning of any political candidate while an employee is acting in his/her professional capacity on behalf of the Town of Walworth is not allowed.
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Requesting an employee who you have control over, or who could reasonably expect that a person may have control over their job or pay, to endorse a specific candidate or party, sign a petition, or contribute financially shall not be permitted and shall be considered unethical.
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Seconded by Councilman Yale.
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Discussion: Councilwoman Marini stated that this provision was in the previous handbook; it was noted that it was not incorporated into this one, that’s why we were putting it back in. Councilman Maciuska agreed that he wrote the original handbook and it was in there for a reason.
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Roll call vote:
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| Councilman Maciuska Aye |
| Councilwoman Marini Aye
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Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
| Supervisor Plant Aye |
Motion carried.
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AUTHORIZATION TO CONTINUE LITIGATION:
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Motion by Councilwoman Marini authorizing Supervisor Plant to continue negotiations with Harris Beach on behalf of the Town, in litigation.
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Seconded by Councilman Maciuska.
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Roll call vote:
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| Councilman Maciuska Aye |
| Councilwoman Marini Aye
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Councilwoman Hawkins-Mance Absent
Councilman Yale Aye
| Supervisor Plant Aye |
Motion carried.
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Motion by Councilwoman Marini to adjourn.
Seconded by Councilman Maciuska and unanimously carried.
Time: 9:21PM.
Respectfully Submitted,
Susie C. Jacobs
Town Clerk
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