Letter to the Board

Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Nay
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye
Resolution carried.

DEPARTMENT HEAD REPORTS:

HIGHWAY – PURCHASE OF SIX-WHEELTRUCK AND PLOW EQUIPMENT
Mike Frederes, Highway Superintendent, requested permission to order one (1) 2010 International 7600 SFA 4 x 2 Six-Wheel Dump Truck with Tenco Plow Equipment, Plow, Wing, Beau-Roc Dump Body and Hoist off New York State Contract #PC62176. Contract delivered price is $158,855.03. He stated that this was a Budgeted item in the 2009 Budget under lines DA5130.21 - $120,000.00, and DA5130.22R - $50,000.00. Monies to be expended from these lines, of which there will be a balance left to easily cover incidentals which they will do in house, such as Lettering, Two-Way Radio, Trailer Hitch, etc.

Motion by Councilman Yale authorizing the purchase of the Six-Wheel Truck and Plow Equipment under State Contract #PC62176.
Seconded by Councilwoman Hawkins-Mance.

Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Aye
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye
Motion carried.

HIGHWAY- SHARED SERVICES GRANT UPDATE
Mike Frederes reported that the Shared Services Grant with the Town of Palmyra, The Village of Palmyra and the Town of Macedon for a Street/Catch Basin Cleaner and an Aerial Lift Truck are both expected to be delivered next week.

Mike Frederes stated the Town is good on salt – we are good for the “week”!

SEWER - FILTER CLOTHS
Rob Burns, Sewer Superintendent, presented the following proposal:

Attached is information pertaining to the Filter Cloth’s used at the Walworth Waste Water Treatment Facility, which is a vital part of the treatment process. The filter cloth’s are in need of being changed. A letter from Aqua-Aerobic Systems, Inc. is included in your packet, stating that under normal operating conditions, filter cloth’s have a service life of four (4) to five (5) years. The Filter Cloth’s at the facility are now into the ninth (9^th) year.

I have provided you with details regarding an updated cloth that is available, which would allow the elimination of the high pressure backwash system being used. This would result in savings of both electricity and potable water.

A “Sole Source Supplier” letter as well as a quote, valid for thirty (30) days, from Aqua-Aerobic Systems, Inc. in the amount of $19,164.00 (total job price) for seventy-two (72) Replacement Filter Cloth’s; OptiFiber type PES13A polyester pile, recommended for regular chlorine use - Aqua part number 2963923 has been provided.

This money would be expended from the Sewer Equipment Reserve Savings, current balance of $38,427.27. Based on the information provided by the “Office of the State Comptroller Financial Management Guide”, which states “expenditure from fund is subject to permissive referendum only if the period of probable usefulness of the capital improvement or equipment is more than five (5) years,” this expenditure would not be subject to a referendum.

Motion by Councilman Maciuska authorizing the purchase of the Filter Cloths from Aqua-Aerobic Systems, Inc., in the amount of $19,164.00; note that this a “sole source bid” as proposed.
Seconded by Councilwoman Marini.

Discussion: Councilman Maciuska commented that even though the Town had gotten nine (9) years out of the current Filter Cloths, it probably was not the right thing to do; one of the things that we were seeing was that our efficiency had gone down. One of the directions that the Committee had given the Sewer Superintendent was to get on a more realistic replacement plan.

Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Aye
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye
Motion carried.

SEWER - PUMP STATIONS PURCHASE
Rob Burns, Sewer Superintendent, presented the following:

With the inclusion of the Pump Replacement/Repair Program for the 2009 budget, I would like to propose the purchase of one (1) Flyght Model CP-3152.181 4” volute Submersible pump for the Dewberry lift station. A quoted price of $8,000.00 was received in 2008; the updated quote for 2009 is now $9,528.80. I would like to expend $8,000.00 from budgeted line SS8130.21, Pump Replacement and the remaining $1,528.80 from budgeted line SS8130.409, Maintenance.

Motion by Councilman Maciuska to authorize the purchase of Replacement Spare Pump as presented. Seconded by Councilwoman Marini.

Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Aye
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye
Motion carried.

RECREATION – GANANDA YOUTH LACROSSE AUTHORIZATION TO USE DOLOMITE PARK
Motion by Councilwoman Marini authorizing Gananda Youth Lacrosse (GYL) to use Dolomite Park for practices on Monday, Wednesday and for games on Saturdays beginning March 16, 2009, until the end of June, 2009. Seconded by Councilwoman Hawkins-Mance.
Adopted: Vote Ayes 5 Nays 0

RECREATION – USE OF ALCOHOL IN PARK PERMIT FOR RICK SMITH – GINEGAW PARK PAVILION
Jacqueline Van Lare presented an alcohol use permit for Saturday, July 11, 2009, for Rick Smith, for beer and wine for all day at Ginegaw Park Pavilion. The group size would be 50 people.

Motion by Councilwoman Marini authorizing an alcohol use permit for Rick Smith on Saturday, July 11, 2009, all day at the open air Ginegaw Park Pavilion.
Seconded by Councilman Yale.
Adopted: Vote Ayes 5 Nays 0

RECREATION – USE OF ALCOHOL IN PARK PERMIT FOR DEBORAH WOLF – GINEGAW PARK PAVILION (LODGE)
Jacqueline Van Lare presented an alcohol use permit for Friday, July 3, 2009, for Deborah Wolf, for beer and champagne, for 8:00 AM to 10:00 PM, at Ginegaw Park Pavilion (Lodge). The group size would be 30 people.

Motion by Councilwoman Marini authorizing an alcohol use permit for Deborah Wolf on Friday, July 3, 2009, all day at the Ginegaw Park Pavilion (Lodge).
Seconded by Councilwoman Hawkins-Mance.
Adopted: Vote Ayes 5 Nays 0

RECREATION – USE OF ALCOHOL IN PARK PERMIT FOR WENDY ROSS – GINEGAW PARK PAVILION (LODGE)
Jacqueline VanLare presented an alcohol use permit for Sunday, August 2, 2009, for Wendy Ross, for beer for all day at Ginegaw Park Pavilion (Lodge). The group size would be 60 people.

Motion by Councilwoman Marini authorizing an alcohol use permit for Wendy Ross on Sunday, August 2, 2009, all day at the Ginegaw Park Pavilion (Lodge). Seconded by Councilwoman Hawkins-Mance. Adopted: Vote Ayes 5 Nays 0

ASSESSOR – ASSESSMENT FILING DEADLINE
Karen Ambroz, Assessor, stated that March 1 is fast approaching for assessments to be filed.

ENGINEER – MS4 COALITION PROGRAM UPDATE
Ed Parrone, Engineer for the Town, stated that next week, Norm, Carl, Suzi and he would be getting together to review 2008 activities as well as some of the bigger discussion items needed to address the following: 1. We will need to address more of the public works facilities, 2). As it relates to how we deal to adjacent MS4 communities (i.e. Macedon, Gananda storm water facilities). Those items need to be addressed at the meeting next week.

ENGINEER – DESIGN CRITERIA
Ed Parrone gave his apologies to the Board on this immediately. He noted that he received comment that there were some problems with the Design Criteria. He stated that some members of the Board had concerns that some of the corrections did not get in there. Mr. Parrone commented that one of the things that they had to add to the Design Criteria was the Sanitary Sewer because the Wayne County Sewer and Water Authority did not have specifications for sewer----- they did for water, it was part of the Design Criteria. He was hopeful that the Town would be in a position to adopt the Design Criteria on March 5. Discussion ensued. Councilman Maciuska requested that markups (track changes) be shown indicating the changes had been made where the Town Board had requested them, and the Board also requested coinciding page numbers. Discussion ensued. Mr. Parrone agreed with these recommendations.

ENGINEER - LAND APPLICATION FOR SLUDGE UPDATE
Mr. Parrone informed the Board that once Mr. Gibbs provided the Land Application for Sludge and if there were a possibility for more, Mr. Parrone stated that they were prepared to evaluate other lands throughout the town where there was a possibility for other land Application for Sludge.

ENGINEER – WALWORTH SEWER TREATMENT PLANT UPDATE
Mr. Parrone stated that we need to prepare a proposal for the Board relative to some upgrades particular to the filter system for the Walworth Sewer Treatment Plant. Rob Burns and he have been working on developing a “Master Plan” in particular to the upgrading of the Sewer Plant. He commended Rob for his tremendous effort he has put in getting quotes for the Town in the last 9-10 months to get the Plant under control and more efficient. He has done an excellent job!

ENGINEER – SANITARY SEWER MASTER PLAN
Mr. Parrone gave Town Board members an update on the need for having this in place in order to receive any potential funding from the Economic Stimulus Package. Supervisor Plant commented that he was working on this and he would contact him with regards to it.

TOWN CLERK – DEPUTY TOWN CLERK DISCUSSION
Susie Jacobs, Town Clerk, presented Council members with an updated proposal including population census numbers and Clerks of the neighboring Towns. She noted that Councilman Yale had requested a proposal from her that would include an itemized breakdown of the individual Deputy Clerk I, Deputy Clerk II and Town Clerk responsibilities/duties, broken down into weekly and hourly increments. She also commented that the proposal included the schedule for the Town Clerk’s Office, in which the Office was open to the public 41.5 office hours and additional hours for Decals, Appointments, and special events. Susie Jacobs told Town Board members that the shortage of manpower and the demands of the workload were extremely difficult on the current staff since December, 2008, and asked what the matrix was that the Town Board was using in considering returning the funds to the Budget Line so that she might establish a person in the position of Deputy Clerk I to service the public as soon as possible. She asked if the Town Board had any questions.

Councilwoman Marini inquired about on the proposal, the Town Clerk had the Deputy Clerk I starting pay rate of $11.46 per hour, which really wasn’t consistent with our starting rate for the Wage and Salary Schedule for an individual unless they had unique circumstances for this type of position. Susie Jacobs stated that she was looking at this particular dollar amount because she was finding that for the demands of the job and the skills required that it would be a fair starting pay. Councilwoman Marini asked what amount was budgeted originally for the Deputy Clerk I for 2009; Councilman Maciuska verified and stated for full-time Deputy Clerk I $22,776.00, and for part-time Deputy Clerk II $17,180.00. Councilman Yale stated that he did not have any questions at this time; he appreciated the added work in breaking down the Town Clerk’s Office. Councilman Yale stated that he shared with the Town Clerk that the comparison of what other towns had did not mean anything to him in itself; just because a Town had 4 clerks or 8 clerks did not mean it was the right number - what we needed to know was how many hours in terms of the expectations of the Town of Walworth’s needs, which had now been supplied. Council members explained they would need further time to review the proposal.

TOWN CLERK – NYS TOWN CLERK’S ASSOCIATION CONFERENCE:
Motion by Councilman Maciuska authorizing Susie Jacobs, Town Clerk, to attend the New York State Town Clerks Association conference in Rochester from April 26, 2009, through April 29, 2009, for a cost not to exceed $75.00, from budgeted line A1410.41.
Seconded by Councilwoman Hawkins-Mance.

Adopted: Vote Ayes 5 Nays 0

PUBLIC PARTICIPATION:
No one present offered any comments.

COMMITTEE REPORTS:
Councilman Maciuska reported that he was getting ready to send out the Windmill Alternative Energy-Draft II for review and comments; if no comments were received, then it would be ready to be acted upon.

Councilman Maciuska would like to commend Sewer Staff. They are very creative and think outside the box; for example, they picked up an old school bus which had a good engine and good tires for $900.00, and they are converting the engine in that to fix one of the engines that we had to replace. And we will have a brand new truck for about $2,000.00 - that was all done by Town forces (Highway has helped out) - that’s creative stuff. We have been able to keep the Sewer Plant running very well and on a very limited budget; it is starting to catch up with us now. We are going to have to start expanding funds to make sure we can make it for the next 20 years.

Councilman Maciuska noted that he wanted to correct the Engineer for the Town - the Town of Walworth does have a Sewer Master Plan. The Town just has to update it to current conditions; therefore, it should not take that long to do. We have talked about the possibilities of getting some of the stimulus funds…yes, there is money available for sewer and water treatment; but we are a big state, and there are towns that are in a lot worse shape than we are - and one of things that we historically have going against us is our income level. We have to be ready, but we have to realistic - we may not get anything, but we still have to do the repairs that we have to make and we have to figure out how to do that. Councilman Maciuska commented that we are also going to take a look at the sludge in addition to land spreading because DEC is moving away from land spreading and nobody wants to buy it. So maybe there are some creative things that we could do with local landfills, and we will take a look at it and work through it. Supervisor Plant commented that Supervisor Hammond of the Town of Macedon requested that a meeting be held with the Sewer Department, Supervisor Hammond and him, to discuss the fact that he was totally unaware of the issue on Route 350. Supervisor Plant will schedule and advise those involved.

LIBRARY COMMITTEE
Councilman Maciuska reported that the Library was being used quite a bit, with people using it as resource to write resumes and find jobs; and when entertainment is the first thing to go on a fixed income, we are a pretty cheap source. Our patronage has increased over 5% from last year.

PARKS AND RECREATION MASTER PLAN
Councilwoman Marini reported that the first meeting of the Parks and Recreation Master Plan would be March 11, 2009, at 7:30 PM, in the Recreation Department – Lower Level. Councilwoman Marini will be sending out Agendas and current copies of the Master Plan to Committee members so that they will have an opportunity to review prior to the meeting.

ECONOMIC COMMITTEE
Councilman Yale reported that the Economic Committee would be holding their first meeting toward the end of March, and then the Comprehensive Plan Committee would be in tandem a few weeks later. He mentioned that we could still use a few more members on each of the committees.

ANIMAL CONTROL
Councilwoman Hawkins-Mance mentioned that she would be meeting with the Officers next week for the annual review of procedures and to get input from them on issues.

TOWN COMPLEX PHASE II
Councilwoman Hawkins-Mance stated that on March 11, 2009, the Committee would meet with the four (4) architectural firm finalists; after that meeting it could be narrowed to one (1) firm.

FINGERLAKES CONSTRUCTION PAYMENT AUTHORIZATION:
Supervisor Plant commented that we have another bill that was not in the Claims, it did have a claim number, but we held it. It was for Fingerlakes Construction for 40% completion - we were waiting to make sure that they got there, and they are way beyond 40%. He would request approval for $29,032.80.

Motion by Councilman Yale authorizing payment to Fingerlakes Construction for an amount not to exceed $29,032.80. Seconded by Councilman Maciuska.
Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Aye
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye
Motion carried.

DAVEY TREE CONTRACT RENEWAL:
Motion by Councilwoman Hawkins-Mance authorizing the Supervisor to sign the contract with Davey Tree for an Annual Plant Health Care Program. Seconded by Councilwoman Marini. Adopted: Vote Ayes 5 Nays 0

WHEREAS a local law, that being proposed Local Law No.1, a copy of which is attached hereto, was introduced at this meeting by a member of the Town Board of the Town of Walworth; and

WHEREAS the Town Board of the Town of Walworth desires to hold a public hearing with respect to the adoption of said proposed Local Law;

NOW, THEREFORE BE IT RESOLVED that a public hearing be held by the Town Board of the Town of Walworth with respect to the adoption of the aforesaid proposed Local Law at 7:45 o’clock PM on Thursday, March 5, 2009 at the Walworth Town Hall, 3600 Lorraine Drive, Walworth, New York 14568; and it is further

RESOLVED that the Town Clerk is hereby authorized and directed to cause public notice of said hearing to be given as provided by law.
Adopted this 19th day of February, 2009, at the meeting of the Town Council.

Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Aye
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye
Resolution carried.

TOWN BOARD RE-APPOINTMENTS:
Motion by Councilman Yale to re-appoint the following:
Recreation Committee Aimee Phillips term expires 12/31/2013
Engineer for the Town Parrone Engineering term expires 12/31/2009
Seconded by Councilwoman Marini.

Discussion: Councilwoman Hawkins-Mance did not understand why Parrone Engineering had to sign an Oath of Office with the Town. Discussion ensued.

Adopted: Vote Ayes 5 Nays 0

RESOLUTION 18-09 FINANCIAL TRANSACTIONS:
Councilman Yale offered the following Resolution 18-09 and moved its adoption. Seconded by Councilwoman Marini to wit.

BE IT RESOLVED that the Senior Account Clerk be authorized to modify budget as follows:

$611.20 from Park Pavilion Capital Fund Site Construction HP8310.43 to
HP8310.42 Park Pavilion Capital Fund Engineering Fees. To cover Parrone Engineering Invoices.
Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Aye
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye
Motion carried.

EXECUTIVE SESSION:
Motion by Councilwoman Marini to enter into executive session to discuss the employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Seconded by Councilman Maciuska. Adopted: Vote Ayes 5 Nays 0
Time: 9:55 PM.

RECONVENE:
Supervisor Plant reconvened the regularly scheduled meeting.
Time: 10:32 PM.

EMPLOYEE VACATION REINSTATED AUTHORIZATION:
Motion by Councilman Maciuska that a non-supervisory position employee, who had vacation carried over that was lost because of work conditions, have vacation reinstated.
Seconded by Councilwoman Hawkins-Mance.
Adopted: Vote Ayes 5 Nays 0

INSURANCE POLICIES UPDATE:
Councilman Maciuska stated that the Town Board would like to have an update on the research for Insurance Policies at the next meeting. He stated that this information was needed so the Town could continue with the litigation in process. Susie Jacobs commented that she had just begun working on this project.

MEDIATION CENTER AUTHORIZATION:
Motion by Councilwoman Marini for Supervisor Plant to sign a contract with the Mediation for EPA consistent with the Employee Hand Book, to be expended from line A1420.42.
Seconded by Councilman Yale.
Adopted: Vote Ayes 4 Nays 1

POLICY FOR MEALS AND REFRESHMENTS ADOPTION:
Motion by Councilwoman Marini authorizing that the following policy be adopted as a Town Policy:

The Walworth Town Board recognizes that from time to time it may be appropriate to provide meals and/or refreshments at meetings and/or events which are being held at the Town Hall. Any expenditure made on such meals and/or refreshments must be reasonable, itemized and should be appropriately documented with a receipt, and submitted to the Town Board for the purposes of audit and possible reimbursement.

Examples of authorized categories of expenditures include but not limited to refreshments for recognition for recognition events, Tri-board meetings, community meetings, employee trainings and other meetings at which Town business may be conducted.

All expenditures under this policy must be pre-approved by the Town Board and/or the Supervisor.
Seconded by Councilman Yale.

Discussion: Councilman Maciuska noted that the Meals and Refreshment Policy does state that the expenditure must be pre-approved by the Town Board and/or the Town Supervisor.

Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Aye
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye
Motion carried.

POLICY FOR PRE-EMPLOYMENT DRUG AND ALCOHOL TESTING:
Motion by Councilwoman Marini that effective March 1, 2009, all new Town of Walworth employees be subject to a pre-employment drug and alcohol test.

For the purpose of pre-employment drug and alcohol testing, employees will be considered those people who receive Town benefits and are permanent part-time or full-time employees.
Seconded by Councilman Maciuska.
Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Aye
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye Motion carried.
POLICY FOR LEGAL NOTICES:
Motion by Councilman Maciuska that all legal notices that are required by law will come out of General line A1670.41. All other discretionary notices for individual departments will come out of that department’s budget, unless otherwise authorized by the Town Board.
Seconded by Councilwoman Marini.
Roll call vote: Councilman Maciuska Aye
Councilwoman Marini Aye
                          Councilwoman Hawkins-Mance Aye
                          Councilman Yale Aye
Supervisor Plant Aye
Motion carried.

ADJOURNMENT:
Motion by Councilwoman Hawkins-Mance to adjourn. Seconded by Councilman Maciuska and unanimously carried.
Time: 10:38 PM.

Respectfully Submitted,

Susie C. Jacobs
Town Clerk

WHEREAS, Proposed Local Law No. 1 of 2009 (the “Local Law”) would amend the Zoning Law (the “Zoning Law”) of the Town of Ontario (the “Town”), being Chapter 150 of the Town Code, to make various changes, including changes with respect to wind energy conversion systems, accessory structures, certain allowable uses, and bulk area regulations; and

WHEREAS, the Local Law has been on the desks of all Town Board members since February 25, 2009; and

WHEREAS, an Environmental Assessment Form (“EAF”) was prepared for the Local Law, which the Town Board has reviewed; and

WHEREAS, a full statement of the Local Law, including the EAF, was referred to the Wayne County Planning Board, pursuant to General Municipal Law §239-m, and at its February 25, 2009 meeting, it recommended approval of the Local Law; and

WHEREAS, Notice of a Public Hearing on the Local Law was published in the Wayne County Mail on February 26, 2009, and the Town Clerk also caused a copy of that Notice to be posted on the sign board of the Town maintained pursuant to Town Law §30(6) on February 26, 2009; and

WHEREAS, a public hearing was duly held on the Local Law on March 9, 2009 at 7:00 PM before the Town Board at the Ontario Town Hall, and all persons desiring to speak were heard; and

NOW THEREFORE IT IS RESOLVED THAT the Town Board has considered the Local Law and its potential for environmental impacts; reviewed and considered the EAF, the criteria contained in 6 N.Y.C.R.R. §617.7(c), and other supporting information to identify the relevant areas of environmental concern; and thoroughly analyzed the identified relevant areas of environmental concern to determine if the Local Law may have a significant adverse impact on the environment, and finds that the Local Law would not have a significant impact on the environment, because:
1. The amendments will regulate wind energy collectors (formerly referred to in the Zoning Law as “windmills”) so that they will not impact neighboring properties, setting a maximum height restriction of 100 feet and a “fall-zone” radius of 1.5 times the proposed total height, and requiring a detailed site plan.
2. The regulations for wind energy collectors, and various other minor adjustments to the Zoning Law included in the Local Law will not result in adverse impacts but rather would generally have a positive impact on aesthetics.
3. While the definition of “Utility Sheds” is eliminated, sheds will still be regulated like other accessory structures.
4. The amendments clarify that cantilevers may extend into front, rear and side yards by no more than 2 feet, which is de minimis.
5. Certain private recreational uses are restricted by generally eliminating private clubs as an allowed use (but adding back in fraternal organizations as an allowed use), and eliminating golf courses as an allowed use in Business (B) and Business Transitional (BT) districts.
6. The Local Law will not result in any identified negative environmental impacts, and is consistent with the Comprehensive Plan.

IT IS FURTHER RESOLVED THAT pursuant to the State Environmental Quality Review Act, the Town Board finds that enactment of the Local Law will not have a significant impact on the environment, so that a Negative Declaration shall be made and duly filed, and an environmental impact statement need not be prepared; and

IT IS FURTHER RESOLVED THAT pursuant to the Municipal Home Rule Law, Proposed Local Law No. 1 of 2009 is hereby enacted, and shall be filed with the Secretary of State. 5 Ayes 0 Nays RESOLUTION ADOPTED

a)	Safety Committee Meeting Minutes – 3/10
b)	Wayne’s World - March
c)	Walworth Town Board Meeting Minutes - 2/19
d)	Ontario Town Board Meeting Minutes - 3/9
e)	Art Show Invitation

on Monday, March 2, from 12:00 Noon until 3:00 PM, and Tuesday, March 3, from 6:30 to 7:30 PM, at the Town Hall; spouses are welcome to attend.

Motion by Councilman Yale that the Town go with the Guardian Plan - Preferred Care as outlined and the Town agrees to pay 80%-20% basis, with single existing plans employees remaining at 100%, new employees hired after March 1, 2009, and further direct that a breakdown chart including everything and all employees benefits be laid out in writing in a very simple format and submitted for review to the Town Board via email.
Seconded by Councilwoman Marini.

Discussion:
Councilman Yale stated that this was a very convoluted thing and he would like to see what the employees were going to see before it was available to them; he further stated that the breakdown chart did not have to come before the Town Board for approval. Councilman Maciuska commented that the Health Care Committee had done a very good job - it’s taken a long time to go through all the policies, look at all the different riders and all the different instruments available, in order to provide this benefit to the employees, and a very good package to the employees. Council members commended the Health Care Committee, Jean Johnson and Kevin Switzer for their time, hard work and noted that Jean made their job much easier.

RESOLUTION 22-09 JUSTICE COURT AUDITED RECORDS:
Councilman Maciuska offered the following Resolution 22-09 and moved its adoption. Seconded by Councilwoman Marini to wit:

WHEREAS, the Town Council of the Town of Walworth has duly audited the Walworth Town Justice Court books at a regular Town Board meeting on February 19, 2009; and

WHEREAS, the Walworth Town Justice Court filed with the Walworth Town Clerk the summary report on February 19, 2009; and

BE IT RESOLVED, that the Town Council of the Town of Walworth adopts Resolution 22-09.

GENERAL FUND	$ 73,139.13
HIGHWAY FUND	$ 95,365.52
WALWORTH SEWER DISTRICT #1	$ 74,168.14
PARK PAVILION CAPITAL FUND	$ 19,448.89
WALWORTH LIGHT DISTRICT HARVEST HILL LIGHT DISTRICT	$ 1,610.68 $ 750.60
BROOKSIDE LIGHT DISTRICT ORCHARD VIEW LIGHT DISTRICT GANANDA LIGHT DISTRICT	$ 14.35 $ 140.40 $ 943.63
WALWORTH CONDOLIDATED DRAINAGE LINCOLN FIRE PROTECTION WEST WALWORTH FIRE PROTECTION	$ 2,282.57 $ 120,575.00 $ 149,019.00

Presiding Supervisor Plant called the regularly scheduled Town Board meeting, held at the Walworth Town Hall, 3600 Lorraine Drive, to order at 7:30 PM.

	Frank Maciuska	Councilman
	Suzi Hawkins-Mance
	Councilwoman
	Susie Jacobs	Town Clerk
	Mike Frederes	Highway Superintendent

Jacqueline Van Lare Recreation Director
	Karen Ambroz	Assessor
Ed Parrone		Engineer for the Town

CATCH-A-BUSINESS AWARD:
Supervisor Plant presented a “Catch-a-Business Award” to Mark’s Garage, who was “caught” demonstrating exceptional technical skills during a vehicle repair and went the extra mile with customer service.

CATCH-A-KID AWARD:
Supervisor Plant presented a “Catch-a-Kid Award” to Mikayla Marini for donating her birthday gifts to Golisano’s Children’s Hospital.

PAYCHEX – HEALTH CARE PRESENTATION:

Scott VanAlst, Health Consultant with Paychex, presented Council members with the proposed outline data sheets for MVP-Preferred Plan and Guardian Dental for their review and consideration. Discussion ensued.
Supervisor Plant explained that the Board needed to make a decision on this tonight in order to adhere to the deadline. Councilman Maciuska stated that it was the Health Care recommendation that was needed. Councilwoman Marini commented that the Health Care Committee recommended for the Town to provide Town employees with 80% paid by the Town and 20% paid by the employee - to keep consistent coverage towards health care costs. The Town currently pays 100% for all employees on the single plan, and 80%-20% for double and/or family plans. It was also stated that for part-time employees the Town would pay half of what the Town would pay for a full-time employee – across the board. Discussion ensued. Supervisor Plant suggested that the current policies regarding health care coverage remain in effect for current employees under a grandfather clause, and changes would be effective for new hires hired on or after March 1, 2009. This would still keep the Town below the budgeted amount. Councilman Maciuska agreed “that we want to do what is right” for our employees for all the hard work that they do, and the employees had no idea of the potential increase. Councilman Yale agreed only on the proviso that this would be effective for this year - next year it would have to be reevaluated. He stated that the concept of any benefits being guaranteed for the life of employment is no longer a reality, and the employees have to understand that. “I believe we are now offering a good quality, very competitive price package, and we may see some changes in enrollment may take place because of it.” He would support it for the entry year and reevaluate at budget for 2010. The Dependent Rider discussion ensued; the Health Care Committee’s recommendation was that to the age of 26 would be available on the family plan. Employee question and answer forums regarding the new coverage will be held

Roll call vote:
	Councilman Maciuska Aye
	Councilwoman Marini Aye

AUDIT OF TOWN BOOKS - RECOMMENDATIONS:
Councilman Maciuska stated that the Town Board had duly audited the records and made the following recommendations:
Supervisor’s Office - there were inconsistencies on how the Town Books were being balanced on a monthly basis; it was a lot more work than necessary. There did not seem to be any errors; however, there was difficulty following things - the Board recommended that the Supervisor’s Office follow common accounting principles and balance to the end of the month - not real time - so that when you went back and looked at the register and saw the statement, this had been discussed with the department. The Town Clerk’s office - we found some inconsistencies again. Last year the Town Board asked that the reconciliation be made to the Bank Statement. He further stated that the Town Board would give clearer guidance to the Town Clerk on how the Board would like that done and the Board’s expectations and that they would like to review the books again in two (2) months to see that everything had been corrected. It did not look like there was anything out of order, but it was difficult to follow through to see how the money was balancing out and we would like that rectified. Receiver of Taxes’ Office - there were no issues.

RECESS - AUDIT TOWN BOOKS:
Time: 8:02 PM.

RECONVENED:
Time: 9:15 PM.