Letter to the Board

WALWORTH TOWN BOARD – REGULAR MEETING
5 FEBRUARY 2009

Letter to the Board

February 27, 2009

Board Letter

1. Hackett Update: Mr. Atseff has been assisting me with the Hackett investigation. So far we have interviewed Mrs. Wright, Mrs. Crable, Mrs. Wigent, and Mr. & Mrs. Hackett. The meeting with the Hacektt’s occurred Wednesday night. I thought it went fairly well. We hav at least four more interviews to complete plus some follow-up interviews with some others. I expect to complete my investigation and findings next week. We should expect a 6:00 executive session on March 12 so I can report my findings.

2. Predicted Tax Rates for Next year: As Wayne Finger Lakes districts continue to finalize budgets, we have been able to garner a sense for what will happen to tax rates next uyear. At this time, it appears that rates will increase from 0% to 2.9%. A number of districts are shooting for the 0% (including Wayne).

3. Project Update: Yesterday I signed our application for NYSERDA funding for the windmill study. The Grant was written by our consultant, Sustainable Energy Development (SED). We talked to Carl Thurneau of the State Education Department about our OP Project. You may recall that we are asking for additional funding for the project. Carl apologized for not getting back to us (as he apologized last month). He said he had forgotten about it. We will contact him again next week.

4. State Stimulus Package: Albany is getting 3 billion dollars in the State Stabilization Fund. We have been informed that we will get the funds “as soon as possible” and “pretty soon after Albany receives it.” We weren’t able to receive better definitions for what that means. There are two types of money coming to us. One is Title, and one is IDEA. The federal government is simply increasing our allocation and should come first. The second set of funding will be applied for by Albany. The intent of the money is to reduce the state cuts. It is expected that districts will receive 1.25 billion each year for two years. Districts should not count on the money for a third year (2011-2012). There are some strings attached to the state’s funding. They include:

a.	The state must maintain effort and not cut funds further;
b.	There must be a better distribution of highly qualified teachers throughout the state;
c.	There must be improvement of data collection on student achievement;
d.	The state must improve standards and student achievement;
e.	There must be additional support for low performing schools.

We have not included any of this funding in our budget at this time, however, we also have not expensed the proposed preschool expenses.

5. Summer School Meeting: On Thursday afternoon I met with the consortium districts regarding summer school options for our students. We will be offering summer school again this year. We are running our middle school program through BOCES to generate additional aid.

6. Constellation Meeting: On Wednesday, I met with Ed Stoltz of Constellation. There is a continuing dispute with the town and constellation over the Ginna assessment. A new firing range and offices have been added. Our meeting and the subsequent meeting were very productive. I am encouraged that we may be able to resolve the differences in a mutually agreeable manner.

7. Walworth Library: I have been notified (informally) by Ontario Town librarian, Sandra Hylen, that she has been informed that the Walworth Library Board has decided to go forward with their request for a $5,000 increase to the tax levy on the school budget for the Walworth Town Library. This poses a new set of circumstances regarding the ballot wording, and the presentation of the budget. I will be providing more information once I receive confirmation on this.

8. Student Stabbing: As many of you may have seen on the news already, students from our district were involved in a stabbing at Galvin’s Mobile Home Park on Hennessey Road Wednesday evening. The student we understand, is doing ok, and his injuries are not life threatening. Of course, this is a serious and disturbing event. The student who was stabbed is currently in 9^th grade (age 16) and was charged by officers. Two students were arrested for the assault and are in grades 12 and 10, and a fourth student, also in the 10^th grade, was arrested for giving a false statement.

9. Assemblyman Oaks Visit: You all probably received letters inviting you to attend a community meeting on March 5 here at our conference room. If not, I am attaching it just to be sure. Our site will be hosting boards from Wayne and Gananda Central as well as the Towns of Ontario and Walworth. Since the topic is the State budget, I think it would be worth our while to attend. Please let me know if you have any questions.

10. Donkey Basketball: The Annual Donkey Basketball Game will be held this Saturday evening at the high school. The Senior class rides against each other (FE alum vs. OE alum). Come out and watch the fun.

11. Winter Athletics Update: I am attaching an overview of the winter athletic season.

12. Hess Station Robbery: Early Friday morning (4:00 a.m.) the Hess Station in Ontario, at the corner of Rt. 104 and Slocum Rd, was robbed at gun point. The attendant was tied up and put in the cooler/back room. Mr. Atseff, Trooper Chapman, Mr. Miller and I met Friday morning to discuss any precautionary actions we felt were necessary. Based on the information, we felt comfortable that there was no reason to react. However, this proves again how having a SRO on site allowed our district to have early, first hand information available to us. He is an invaluable resource to our district.

13. Upcoming Events:
2/28 – Donkey Basketball Game @ HS Gym – 7:00 p.m.
3/3-5 – NYS Grades 3-5 Math Exams
3/3, 4 & 5 – MS Commended Breakfasts @ MS Cafeteria – 7:00 a.m.
3/5 – Ontario Primary Open House – 6:30 p.m.
3/6 – Staff Training Day – Schools Closed for Students
3/8 – Daylight Savings Time – turn clocks ahead one hour
3/9 – HS Parent Group Meeting – HS Faculty Room – 7:00 p.m.
3/10 – TCA Friends of Music Meeting – MS Conference Room – 6:30 p.m.
3/10 & 12 – Driver Improvement Class – HS Room 13D – 6:00 p.m.
3/10 – OP/OE PTA Meeting @ OE Cafeteria – 3:45 p.m.
3/10 & 11 – NYS Grades 6-6 Math Exams
3/11 – HS Musical “Thoroughly Modern Milly” Senior Citizens Matinee & Dinner – 4:00 p.m.
3/12 – MS Foreign Language Dessert Night @ MS Cafteria – 7:00 p.m.
3/12 – Board of Education meeting @ DO – 6:00 p.m.
3/13 – HS Musical “Thoroughly Modern Milly” @ PAC – 7:00 p.m.
3/14 – HS Musical “Thoroughly Modern Milly” @ PAC – 2:00 & 7:00 p.m.

14. Attachments:

a)	Assemblyman Oaks Letter
b)	Winter Sports Update
c)	Ontario Town Board Meeting Minutes
d)	Walworth Town Board Meeting Minutes
e)	February HS Newsletter
f)	Wayne’s World

Winter Sports Update 2/26/09

Wrestling
Team - finished 16-2, 2^nd in league and 2^nd in Sectional V Class A Championship
Four Section V Class A Individual Champions: Al Dierna - 96 lbs, Bobby Dierna - 112 lbs, Vinny DiGravio - 130 lbs (Also Section V Class A Most Outstanding Wrestler Award ),Chris Marvin - 160 lbs
Nine wrestlers advanced to the Super Sectional State Qualifier T”ment: Al Dierna – 96 lbs, Cody Herman – 103, Bobby Dierna – 112, Frank Affronti – 119, Tory Cain – 125, Vinny DiGravio – 130, Chris Marvin – 160, Nick DiGravio – 171, Devrin Bradford – 285
Al Dierna, Bobby Dierna, and Vinny DiGravio were champions at the Super Sectional State Qualifiers. Chris Marvin was awarded a “Wild- Card” bid for the NYS State Championship. Al, Bobby, Vinny and Chris will compete in the State Championship on Friday and Saturday in Albany at the Times Union Arena. The wrestling team fundraised and donated $350.00 to Pines of Peace.

Girls Basketball
The team won the 2008 Pal-Mac Tip-Off Tournament. They finished the regular season 10-10. The Lady Eagles won their 1st round sectional game over Marshall advanced into the 2^nd round of sectional play for the first time in 15 years. The team raised over $2,600 for Coaches vs Cancer.

Boys Basketball
The team won the 2008 Wayne Eagle Tip-Off Tournament. They finished the regular season 10-10 and will play against Pittsford-Sutherland on Friday night in the Section V Class A1.

Indoor Track
Boys finished 11^th in Class B.
Girls finished 5^th in Class B
The following competed in the State Qualifiers at RIT.
Liz Larson – 1000 meter run, Girls 4x800 meter relay
Kelly Jones – high jump
Jesse Mintz – 1600 meter run
Tyler Ventrillo – high jump

Bowling
Girls finished 5^th in Section V Class B Championship.
Boys finished 6^th in Section V Class B Championship.

Cheerleading
The team finished 3^rd in the FLHSAA League Championship and placed 3^rd in the Section V Class A Championship this past Sunday.

Alpine Skiing
The boys team finished 12th out of 31 teams in section V for the season. Competing in Sectionals was Peter Thayer, Jonnie Orchard, Dan Aubertine, Mike Sullivan, and Joe Siracuse.
Our girls team finished 6th out of 29 teams in section V for the season. We finished behind state champ HFL, Pitt Mendon, Pitt Sutherland, Mercy, and Naples. All five of our girls achieved personal best times and the team finish was the best we have done in six years. The Girls sectional team was made up of Hannah Wyland, Becky Hess, Liz Newman, Alex McBride, and Emily Schnepf.

WINTER SCHOLAR ATHLETE TEAMS

THE FOLLOWING TEAMS EARNED THE RECOGNITION AS WAYNE CENTRAL SCHOLAR ATHLETE TEAMS BY HAVING AN OVERALL CUMULATIVE GRADE POINT AVERAGE OF 90.0 OR HIGHER FOR THE DURATION OF THEIR SEASON.

Boys Basketball
Girls Basketball
Wrestling
Girls Alpine Skiing
Boys Alpine Skiing
Boys Indoor Track
Cheerleading

WALWORTH TOWN BOARD – REGULAR MEETING

5 FEBRUARY 2009

Presiding Supervisor Plant called the regularly scheduled Town Board meeting, held at the Walworth Town Hall, 3600 Lorraine Drive, to order at 7:30 PM.

Present:		Thomas Yale Councilman
Patricia Marini
	Councilwoman
	Suzi Hawkins-Mance
	Councilwoman
	Susie Jacobs	Town Clerk

	Denise Munson	Attorney for the Town

	Mike Frederes	Highway Superintendent
Robert Burns
Sewer Superintendent
		Jacqueline Van Lare Recreation Director


Absent: Frank Maciuska
Councilman

PUBLIC PARTICIPATION:
A resident from Church Street offered her comments about snowmobiles riding on the sidewalks. The resident stated that she tried to keep her sidewalks clean, then snowmobiles come up on the sidewalks and make a mess, then they have to be cleaned again; and keeping them clean is very hard. She asked if there was something the Town could do, because she couldn’t go chasing them down at her age. She went on to say that she did not recall this being such a problem last year, but then we did not have so much snow. She was hopeful that the Town Board could resolve this problem.

EXECUTIVE SESSION:
Motion by Councilwoman Hawkins-Mance to enter into executive session to discuss a personnel issue.
Seconded by Councilwoman Marini and unanimously carried.
Time: 7:33 PM.

RECONVENE:

Supervisor Plant reconvened the regularly scheduled Town Board meeting.

Time: 8:57 PM.

MINUTES:

Motion by Councilwoman Hawkins-Mance to approve the Minutes of January 8, 2009, Organizational Meeting, as presented.
Seconded by Councilwoman Marini.

Adopted: Vote Ayes 4 Nays 0

Motion by Councilwoman Hawkins-Mance to approve the Minutes of January 15, 2009, meeting as presented.
Seconded by Councilman Yale.

Adopted: Vote Ayes 4 Nays 0

CORRESPONDENCE:
Susie Jacobs, Town Clerk, read the following two (2) items:

1.)“Dear Mr. Robert Plant:

We are Western Wayne Brownie Troop #978 and members of the Walworth community. Our troop consists of twelve girls in the third grade at Freewill Elementary School. As part of our journey in learning leadership essentials, we were asked to choose an issue in our community that concerns us. After much discussion, we decided that our community is in need of more sidewalks. We brainstormed the benefits of adding sidewalks to more streets in our neighborhoods.

We believe that sidewalks would be a valuable addition to our community because they would help people stay healthy by giving everyone a place to walk, jog or ride bikes safely. Unless we live within the Village of Walworth, the only place we have to enjoy these types of activities is on the side of the road, which can be very dangerous as many of our streets have higher speed limits. There are no parks with sidewalks, jogging or hiking trails, or smooth surfaces to ride our bikes. Sidewalks would also keep us safe from injury due to rocks or pot holes on the side of the road, as well as keeping children off the street on Halloween.

Adding sidewalks in Walworth would bring the people of our community together and allow everyone a healthy and safe way to get out and exercise. Thank you for your time and consideration of this issue. We look forward to your response.

Respectfully,
Brownie Troop #978”

Kimberley Martin, Leader Melisa Dysart
Alicia Reuter, Co-Leader Meghan Martin
Victoria Ingalls, Co-Leader Alesha Griffo
Emily Bargy Angie Shanders
Brianna Gerhardt Hailey Enright
Brenna Martin Miranda Ingalls
Meghan Roberts Leithe Miller-Kramer
Amber Taylor

Supervisor Plant stated that he will respond and invite them to attend a Town Board meeting. Councilman Yale thought it was wonderful that they were taking to “civil awareness.”

Motion by Councilman Yale to accept and file.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0

2.) Dated February 4, 2009

“Robert Plant, Walworth Town Supervisor

Walworth Town Board Members

This letter is being written to address a matter that has appeared in the Walworth Town Board Special Meeting minutes of December 8, 2008 and in publications of the Times of Wayne County and the Wayne County Mail regarding the termination of my employment as Deputy Town Clerk.

The minutes of December 8, 2008 has a statement from Councilman Maciuska noting that he would like a hard look at my employment application, that he thought there may be some improprieties or misstatements. He further stated that there was concern about whether my application was factual.

According to the Classified Ad I responded to for the position of Deputy Town Clerk, my application and resume submitted clearly revealed that I met, or exceeded the requirements for this position. Having been interview and hired by Susie Jacobs, Town Clerk, she was aware of my qualifications on my application/resume.

On Friday, December 5, 2008, my employment in the Town Clerk’s office was terminated by Susie Jacobs, Town Clerk. On Monday, December 8, 2008, I continued my employment with the Town of Walworth as clerk in other departments.

In closing, I have been a resident of the Town of Walworth for more than 22 years and stand behind my reputation, many years of work experience and integrity which led to my employment with the Town of Walworth. I want to assure Supervisor Plant and the Walworth Town Board members that this professionalism will continue in all facets of my duties.

Sincerely,
Linda Kleeman

Motion by Councilman Yale to accept and file.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays

Susie Jacobs indicated that that concluded the correspondence.

DEPARTMENT HEAD REPORTS:

HIGHWAY DEPARTMENT – ADVOCACY DAY ATTENDANCE REQUEST
Motion by Councilman Yale authorizing Mike Frederes, Highway Superintendent, to attend Advocacy Days in Albany, New York, March 10-11, 2009, at a cost of $73.00 shared room plus the amount of associated costs therein, monies to be expended from line A5010.41.
Seconded by Councilwoman Hawkins-Mance.

Discussion: Councilman Yale stated that there was no way the Town could afford a cut of 31% in C.H.I.P.S. funding – that’s a huge cut and he stood behind Mike Frederes, Highway Superintendent, and supported his efforts.
Adopted: Vote Ayes 4 Nays 0

SEWER – INSTALLATION OF EXCELSIOR BLOWER SYSTEMS, INC.
Rob Burns, Sewer Superintendent, informed everyone that Excelsior Blower Systems, Inc. had installed the new blower and it was up and running. He went on to say that this was quite a different piece of equipment than was here previously, and he hoped this would take care of the problems

RECREATION – GO OUT TO BID FOR THE PURCHASE OF NEW COMPACT TRACTOR WITH QUICK ATTACH LOADER
Motion by Councilwoman Marini authorizing the Parks Department to go out to bid for the purchase of (1) New Compact Tractor with Quick Attach Loader.
Seconded by Councilwoman Hawkins-Mance.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Aye

	Supervisor Plant Aye
Motion carried.

RECREATION - GINEGAW PARK PAVILION UPDATE

Jacqueline Van Lare, Recreation Director, updated on the Ginegaw Park Pavilion construction – all four walls are up today. She also stated that reservations for the new pavilion for June, 2009, would begin on Monday, February 9.

TOWN CLERK – DEPUTY CLERK BUDGET FUNDING PROPOSAL
Susie Jacobs, Town Clerk, stated that the Town Board had asked her to present a proposal for Budget funding of Deputy Clerk I. She presented the following:

Walworth Town Clerk
Deputy Clerk Funding Proposal

Background:
On December 8, 2008, the Walworth Town Board removed funding from the Town Clerk’s budget for Deputy I. The Town Clerk’s office has had a Deputy Clerk I since 1940. The second deputy was added in 1978. This has left the Clerk’s Office short of the manpower needed to meet the needs of our community.

Survey:
The Town Clerk has conducted a survey of like towns in Wayne County to measure staffing levels, including Town Clerk:

Ontario Macedon Walworth
4 Clerks 3 Clerks 2 Clerks
115 hours/week 112.4 hours/week 61.5 hours/week

As you can see, the Walworth Town Clerk’s office has almost 50% less staffing than the two like towns, Ontario and Macedon. We are short 50 hours weekly.

Proposal:
Add funding for full-time Deputy I position for 37.5 hours weekly, with
additional funding for 4 hours per week for the Deputy II to work additional hours as required by busy periods.


The proposal included Deputy Clerk II duties and responsibilities for the Office of Town Clerk supplied by The Association of Towns of the State of New York.

Mrs. Jacobs stated that the amount of work demanded by the residents greatly exceeded the current funding for the office. She asked the Board to please respond to her proposal, and explained that she needed the funding to establish a person back in this position as soon as possible. Supervisor Plant thanked her and asked if the Board would like time to read this over.

Councilman Yale responded, “Yes, let’s talk about it at the next meeting.”
Tabled and placed on the Agenda for February 19, 2009.

COMMITTEE REPORTS:

SEWER COMMITTEE
Councilwoman Marini reported that the Sewer Committee would be meeting next week with the Town Engineer.

TOWN AND PARKS MASTER PLAN COMMITTEES
Councilwoman Marini reported that the committees would be re-established later in tonight’s meeting; once that had been done they would be meeting the second Wednesday of the month.

HEALTH CARE COMMITTEE
Councilwoman Marini gave a history with regard to where the Health Care Committee was right now. She said the Town began to look at Health Care in the fall of 2007. This was part of the budget process; it was also partly due to concerns by employees and the rising cost of Health Care. After some initial contact with different brokers, they discovered that in order to leave the Wayne County Health Care plan, one (1) year’s notice had to be provided - that notice was sent last January. It was acted on by the County to give us permission to leave the program after the one-year time period, which expires March 31, 2009. In the summer, after a board approval authorizing us to go through Paychex for Health Care, we began meetings with them. However, since we couldn’t leave the Plan until March, the numbers that they gave us weren’t reflective of what we actually could offer to employees. We now have new figures for the current year, as we know the definite date that we can offer employees plans through the Town, and in the interim the County has changed their plan to offer a $20.00 co-pay instead of the $5.00/$10.00 co-pay offered; which allowed employees to reduce their share of the Health Care cost and also the Town’s share. Next week the Health Care Committee will be meeting with the representative from Paychex to review the plans that are available; the Committee will make a recommendation as to which plan we choose for the employees. Then presentations will be held either at the end of February or beginning of March to explain plans to employees and to get the enrollment process done with a target date of April for the beginning of the new Health Care Plan.

Councilman Yale stated that it was important for the public to understand how long this whole process took. The Board recognized a couple of years ago that a change needed to be made, but because of the way Health Care was administered and the required mandates and sign-on periods, it took almost two (2) years to change the Plan. He further stated that the process was finally coming to fruition and he thought it was wonderful for the Town.

TOWN COMPLEX STUDY GROUP PHASE II
Councilwoman Hawkins-Mance reported that Proposals were received from ten (10) architectural firms. A small group got together and short-listed this down to four (4). Councilwoman Hawkins-Mance will contact Committee members to solidify a date when they could do a presentation to narrow the four (4) down to one (1) and have something to come before the Town Board. “We are making progress.”

LINCOLN FIRE DEPARTMENT LOSAP:
Motion by Councilwoman Marini authorizing the Lincoln Fire Department LOSAP List as presented.
Seconded by Councilman Yale.
Adopted: Vote Ayes 4 Nays 0

DESIGN CRITERIA:
Supervisor Plant inquired where did Council members stand on the Design Criteria?
Councilwoman Hawkins-Mance stated that she stood where she stood two meetings ago with the Design Criteria. Councilwoman Hawkins-Mance stated we could meet with them as long as they were not going to charge us for it. Supervisor Plant stated that was an issue that we were dealing with right now because they did send in another bill that exceeded their contract price. Councilwoman Hawkins-Mance stated that we needed to have some discussion. Councilwoman Marini stated that they needed to make the corrections that were requested at the last meeting.

Councilwoman Hawkins-Mance stated, “from the original document we received and not re-inventing the wheel.” Councilwoman Hawkins-Mance asked Supervisor Plant to make a phone call to Engineer for the Town. Supervisor Plant acknowledged that he would do so. Discussion was tabled.

RE-ESTABLISH PARK & RECREATION MASTER PLAN COMMITTEE:
Supervisor Plant stated that he was re-establishing the Park & Recreation Master Plan Committee with the following members:
Patti Marini, Chair Joe Leone
Suzi Hawkin-Mance Katrina Chellis
Jackie Van Lare Aimee Phillips
John Baxter Mike Dermady
Bill Boyd Terri Silvistri
Karl Ambroz Amy Dier

RE-ESTABLISH TOWN COMPREHENSIVE PLAN COMMITTEE:
Supervisor Plant stated that he was re-establishing the Town Comprehensive Plan Committee with the following members:

Tom Yale, Chair Norm Druschel

Deborah Amsler Tony DiGravio

Karen Ambroz

ESTABLISH TOWN ECONOMIC DEVELOPMENT COMMITTEE:
Supervisor Plant stated that he was establishing the Town Economic Development Committee with the following members:
Tom Yale, Chair Phil Williamson
Mike Bagne Dan Hall
Tom Keenan Ray Welker

Councilman Yale invited public that may be interested in serving on either the Town Comprehensive Plan Committee or the Town Economic Development Committee to contact Supervisor Plant or him.

AUTHORIZATION TO PREPAY FOR NORM DRUSCHEL TO ATTEND FLBOA CONFERENCE AND MEMBERSHIP:
Motion by Councilman Yale authorizing Norm Druschel to attend F.L.B.O.A. Annual Educational Conference to be held in Rochester, NY, on March 16-19, 2009, for an amount not to exceed 390.00, and Membership Dues for 2009 in the amount of $55.00, both to be paid as a prepay from budgeted line A3620.41.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 4 Nays 0

RESOLUTION 14-09 – ARTICLE 11 BRUSH, GRASS AND WEEDS:
Councilwoman Hawkins-Mance offered the following resolution 14-09, and moved its adoption. Seconded by Councilman Yale to wit:

BE IT RESOLVED per Article 11 Brush, Grass and Weeds §128-3, regulation by Town Board: The Town Board may, by resolution, require a notice to be served upon owners ordering them to cut, trim or remove from the land owned by them brush, grass, rubbish or weeds, or to spray poisonous shrubs or weeds on such land pursuant to §64, Subdivision 5-a and §130, Subdivision 5, of Town Law.

BE IT FURTHER RESOLVED the Code Enforcement Official be authorized to serve notice, when required, on property owners in violation of Article 11 Brush, Grass and

Weeds per §128 – 3. However, prior authorization of mowing (which must be paid by the Town until collected with tax payment by the property owner of purchaser in the case of sale) by the Code Enforcement Official approval by the Town Supervisor would be required.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Aye

	Supervisor Plant Aye
Resolution carried.

HARRIS BEACH PLLC PRE-PAY AUTHORIZATION:
Motion by Councilwoman Hawkins-Mance authorizing prepayment of Harris Beach PLLC bill in the amount of $6,766.97 from line item A1420.42.
Seconded by Councilwoman Marini.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Nay

	Supervisor Plant Aye

Motion carried.

RESOLUTION 15-09 NEW YORK STATE POLICE WALWORTH SATELLITE OFFICE AGREEMENT:
Councilman Yale offered the following Resolution 15-09 and moved its adoption. Seconded by Councilwoman Hawkins-Mance to wit:

WHEREAS an Agreement between The Town of Walworth and the New York State Police was signed February, 2006, terminating on the 31^st day of January, 2007, and;
WHEREAS, the New York State Police are desirous of continuing to lease the office and garage space at the Walworth Town Hall, 3600 Lorraine Drive, and;
WHEREAS, for the term of five (5) years, beginning February 5, 2009, and shall terminate on February 4, 2014.

THEREFORE, BE IT RESOLVED that the Town Council of the Town of Walworth authorize the Town Supervisor enter into Agreement with the New York State Police be continued.

BE IT FURTHER RESOLVED, that the Town Council of the Town of Walworth adopts Resolution 15-09.

Adopted this 5th day of February, 2009, at the meeting of the Town Council.

Discussion: Councilman Yale stated that it’s to our advantage having the NYS Police on the Town’s premises, they are excellent tenants; and the Town is only making it hard through a bureaucracy - let’s make it easier.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Aye

	Supervisor Plant Aye
Resolution carried.

AUTHORIZATION REQUEST FOR QUOTES FOR PREVENTATIVE MAINTENANCE CONTRACT ON HVAC AND AUTHORIZATION TO SEND LEO J. ROTH CORPORATION LETTER THAT CONTRACT WILL NOT AUTOMATICALLY RENEW ( 30 DAY NOTICE):
Motion by Councilman Yale authorizing Supervisor Plant to go out for Request for Quotes on preventative maintenance contracts on HVAC and authorize that a letter be sent to Leo J. Roth Corporation that the contract will not automatically renew.
Seconded by Councilwoman Marini.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Aye

	Supervisor Plant Aye
Motion carried.

AUTHORIZE PRE-PAYMENT OF NYSEG FOR ELECTRIC TO GINEGAW PAVILION:
Motion by Councilwoman Hawkins-Mance authorizing pre-payment to NYSEG for Electric Service for Ginegaw Park Pavilion, for an amount not to exceed $7,107.81, from budgeted line HP8310.41.
Seconded by Councilwoman Marini.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Aye

	Supervisor Plant Aye
Motion carried.

RESOLUTION 16-09 AUTHORIZE TOWN SUPERVISOR TO SIGN EASEMENT FOR NEW ELECTRIC SERVICE – GINEGAW PARK PAVILION:
Councilman Yale offered the following Resolution 16-09 and moved its adoption. Seconded by Councilwoman Hawkins-Mance to wit:
WHEREAS, the Town Council of the Town of Walworth would like to Contract with NYSEG for; and
WHEREAS, an easement for the extension of the overhead electric line and the installation of a pad-mount transformer for the new pavilion at Ginegaw Park Pavilion; and
WHEREAS the Town Council of the Town of Walworth authorizes the Town Supervisor to sign the easement, as indicated in the letter dated January 27, 2009, from NYSEG,

THEREFORE, BE IT RESOLVED that the Town Council of the Town of Walworth directs the Town Supervisor to sign the easement and the Town Clerk shall provide a Certified copy of the Resolution as indicated and return to NYSEG.
BE IT FURTHER RESOLVED, that the Town Council of the Town of Walworth adopts Resolution 16-09.

Adopted this 5th day of February, 2009, at the meeting of the Town Council.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Aye

	Supervisor Plant Aye
Resolution carried.

AUTHORIZE REQUEST FOR PROPOSAL FOR TOWN AUDIT:
Motion by Councilwoman Hawkins-Mance authorizing to go out for the Request for Proposal for Town Audit.

Seconded by Councilwoman Marini.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Aye

	Supervisor Plant Aye
Motion carried.

AUTHORIZE TOWN SUPERVISOR TO ENTER INTO AGREEMENT FOR THE AGREED-UPON MATERIALS WITHIN THE BUDGET FOR GINEGAW PARK PAVILION:
Motion by Councilman Yale authorizing the Town Supervisor to enter into agreement for the agreed-upon materials within the budget for the Ginegaw Park Pavilion. Anything that is a variance needs to come to the Board if it’s more than was approved.

Seconded by Councilwoman Hawkins-Mance.
Adopted: Vote Ayes 4 Nays 0

AUTHORIZATION TO PURCHASE “AIR NAILER GUNS” - GINEGAW PARK PAVILION:
Motion by Councilwoman Hawkins-Mance authorizing the purchase of “air nailer guns” for the building of Ginegaw Park Pavilion, not to exceed $400.00.
Seconded by Councilwoman Marini.

Discussion: Councilman Yale recommended that someone put together a plan/list of other items that could be used by the Town in other ways. Discussion ensued.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Aye

	Supervisor Plant Aye
Motion carried.

DISCUSSION OLD TRUCK S-10 REPAIR OR DECLARE SURPLUS:

Motion by Councilwoman Hawkins-Mance to declare Chevy S10 Truck surplus and sent to Auction.
Seconded by Councilwoman Marini.

Discussion: Councilwoman Hawkins-Mance inquired where was this truck going to be stored if it was leaking gas. Discussion ensued with no decision made at this time.

Roll call vote:
	Councilman Maciuska Absent
	Councilwoman Marini Aye

Councilwoman Hawkins-Mance Aye
Councilman Yale Aye

	Supervisor Plant Aye
Motion carried.

OTHER BUSINESS - DOG CENSUS PROJECT PROPOSAL:
Supervisor Plant stated that Susie Jacobs, Town Clerk, had given him information regarding the fact that the Ontario County Municipal Clerks Association had formed an Enumeration Task Force to evaluate the possibility of contracting with the Ontario County Humane Society to perform dog census. Susie Jacobs brought this project to Supervisor Plant with the idea to modernize and save taxpayers money. She went on to say that a proposal in Ontario County had been drawn up for consideration by the Ontario County Municipal Clerks, with much work still to be done to get this project underway. Supervisor Plant suggested that Susie Jacobs discuss this with other Wayne County Town Clerks to see if they might be interested in a project similar to this in Wayne County. Council members agreed that having trained / experienced personnel performing the dog census would be a good thing. Susie agreed to discuss this with other Town Clerks, gather information and bring same back to the Town Board.

SIT WITH THE SUPERVISOR:
Saturday, February 7, 2009, at 9:00 AM, West Walworth Fire Hall.

ADJOURNMENT:

Motion by Councilwoman Hawkins-Mance to adjourn.
Seconded by Councilwoman Marini and unanimously carried.

Time: 9:28 PM.

Respectfully Submitted,

Susie C. Jacobs
Town Clerk

FEBRUARY 23, 2009

ONTARIO TOWN BOARD MEETING

A regular meeting of the Ontario Town Board was called to order by Supervisor Robert Kelsch at 7:00 p.m. in the Ontario Town Hall. Present were Supervisor Robert Kelsch, Council members: Jason Ruffell, James Switzer, Stephen Tobin, Sole Assessor Christine Luteyn, Water Utilities Distribution Crew Chief Rodney Peets and Town Clerk Debra DeMinck.

Absent: Council member Lori Eaton-Smith

6 residents and visitors were present at portions of the meeting.

Mr. Kelsch led the Pledge of Allegiance.

Revisions to the Agenda - A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve the agenda with one revision – under new business add a motion to approve allocation of $100,000 for the next phase of Timothy Lane. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

Comments From the Public – None

Approval of Minutes – Mr. Kelsch asked for approval of the minutes of the February 9, 2009 Town Board meeting. A motion was made by Mr. Switzer, seconded by Mr. Ruffell, to approve the minutes as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

Correspondence – None

New Business - A motion was made by Mr. Ruffell, seconded by Mr. Tobin, to accept the Supervisor’s fiscal report for the month of January 2009 as presented. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

A motion was made by Mr. Switzer, seconded by Mr. Ruffell, to authorize the Distribution Crew Chief of the Water Department to seek bids for a 2008 or newer 16’ Aluminum Body Step Van with lift gate and to authorize the Town Clerk to post and publish the legal notice to bidders as requested by the Distribution Crew Chief and to surplus the 1983 Chevrolet Step Van as requested in memo 03-2009. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

A motion was made by Mr. Tobin, seconded by Mr. Switzer, to award the bid for the 2009 Spring Cleanup, to be held May 7^th, 8^th and 9^th, to the lowest responsible bidder, Alpco Recycling, Inc., 846 Macedon Center Road, Macedon, NY for $55.00 per ton for solid materials, $155.00 per ton for tires and $8.00 per Freon unit, as recommended by the Superintendent of Highways in memorandum #09-03. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

A motion was made by Mr. Ruffell, seconded by Mr. Switzer, to authorize the Town Clerk to post and publish a Legal Notice of Public Hearing to be held on March 9, 2009, at 7:00 p.m. at the Ontario Town Hall, 1850 Ridge Road, Ontario, to consider enactment of proposed Local Law #1 of 2009 to amend Chapter 150 (Zoning) of the Town Code. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

A motion was made by Mr. Switzer, seconded by Mr. Tobin, to authorize an emergency expenditure of $2,922.21 for repair of a 2003 Sterling highway department snowplow truck. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

A motion was made by Mr. Switzer, seconded by Mr. Ruffell, to approve the allocation of $100,000 in cash or in-kind services for the next phase of Timothy Lane extending the existing Timothy Lane to the east boundary of parcels 61117-00-341810 and 61117-00-341669 (formally known as the Zimmerman property) and to approve the Wayne County IDA as lead agency. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

Budget Transfers/Adjustments – A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve the following budget transfer/adjustments:
GENERAL FUND transfer $714.00 from A9901.9 to A9061.9
H75-07 TIMOTHY LANE FUND transfer $1,700 from H75-8340.201 to H75-8340.203
CDI ADJUSTMENT increase 510/revenue CDI 3789 (Economic Assistance) $3,452.72 and increase 960/expense CDI 6789.4 (Other Economic Assistance Contractual) 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

Policy – A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve the second reading and adopt Town Policy 4005 P – Rules of Order for the Ontario Town Board, as presented. 4 Ayes 0 Nays
1 Absent (Smith) MOTION CARRIED

Appointments/Resignations – A motion was made by Mr. Ruffell, seconded by Mr. Switzer, to accept the resignation of Robert King from the Planning Board, effective February 28, 2009 and to direct the Town Clerk to send him a letter of thanks for his service to the town. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

A motion was made by Mr. Switzer, seconded by Mr. Ruffell, to authorize the Sole Assessor to appoint Laurie DelleFave to the vacant part time temporary clerk position at wage grade 8, at $11.64 per hour not to exceed 20 hours per week, with no benefits, effective January 15 through June 1, 2009 as requested in a memo from the Assessor. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

Reports by Town Board Members – Mr. Kelsch announced the town board workshop scheduled for Monday, March 2, 2009 has been cancelled. He is working on updating the town’s policy handbook and a “Violence in the Workplace” procedure.

Mr. Tobin gave a brief summary on the Annual Association of Towns conference he attended in New York City last week.

Mr. Switzer extended condolences to Rodney Peets on the death of his sister.

Approval of Claims – A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve the abstract of claims for February 23, 2009 including vouchers #396 through #523 with a grand total of $116,106.81 and to authorize the Supervisor to issue payments for same. 4 Ayes 0 Nays 1 Absent (Smith) MOTION CARRIED

Comments from the Public – Mr. Charles Neumann asked if there was a schedule for pictures to be taken for name badges for the planning and zoning board members.
Mrs. Anne Tobin announced a Mardi Gras celebration tomorrow evening, Tuesday, February 24^th in the board room with an eight piece Dixie Land Band. All are welcome to attend.

Adjourn – A motion was made by Mr. Switzer, seconded by Mr. Tobin, to adjourn at 8:17 p.m. 4 Ayes
0 Nays 1 Absent (Smith) MOTION CARRIED

Respectfully submitted,
Debra DeMinck