1. September 19, 2008
    2. Board Agenda:
    3. Board Letter
    4. 8. Upcoming Dates:
    5. Athletics:
    6. 9.  Attachments:
    7. SEPTEMBER 8, 2008
    8. ONTARIO TOWN BOARD MEETING
    9. Correspondence – None
    10. Department Head Reports -
    11. GENERAL FUND transfer $6,500.00 from A7150.4 to A7180.1
    12. GENERAL FUND transfer $7,140.00 from A9045.8 to A9061.8
    13. WATER FUND transfer $3,800.00 from F9045.8 to F9061.8
    14. SEWER FUND transfer $2,500.00 from SS01 9045.8 to SS01 9061.8

Letter to the Board

 

 
 
 
 
 
   
 
    



September 19, 2008
 
“When we dream alone it is only a dream, but when many dream together it is the beginning of a new reality.”
                - - Friedensreich Hundertwasser, Austrian Architect
 
 



Board Agenda:
 

1.
Tour or Facilities:      One of the requirements of the Board of Education is to tour our buildings annually. Thursday we begin that process. Mr. Prince will pickup the board members at D.O. at 6:15 pm and transport them to the bus garage. Mr. Prince will take us to the bus garage where you’ll be able to tour the facilities. We will then go through the maintenance building where Mr. Miller will have some equipment on display. Mr. Blankenberg will round off the tour with the high school athletic fields with the football field lighted and a Varsity soccer game in progress. They will supply a fact sheet highlighting each of the three departments. We'll plan on being back at D.O. by 6:45 pm.

 

2.
Summer School Program Update: Mr. Shaffer, Mrs. Cieplinski and Mrs. Cox will review our summer literacy program for our risk students. Included in the presentation will be data showing the students comparative performance (see attached PowerPoint).

 

3.
Youth Assistance Program: Some of our high school students have been struggling in school and at home. The parents have not been able to control them and have asked for help. The YAP program host students for a day at the Auburn prison. They hear and see first hand the results of the choices they make. This is a different approach than the “Scared Strait” program which is an in-your-face approach. This approach uses inmates talking about being them at 16 and now facing their life in prison. Trooper Chapman will be sharing this program with you. It will begin next month, involves only students who have agreed to attend and whose parents have also agreed. Luckily it is a small population, but it isn’t one we want Mr. Paz to have to spend the next 50 years having to chase after.

 

4.
Student Representative: The senior representative to the board meeting will be finalized this afternoon, so the determination will not be ready for this board letter. The complete schedule for the year will be ready by early next week.

 

5.
Audit Report:   Audit Committee chairperson Jeff Shultz will present a powerpoint on the committee’s work.

 

6.
Four County Update: Mrs. Lyke will provide an update on the Four County activities.

 
 



Board Letter

 
1. District Goals: I’ve listed the three areas that you selected last night for further assessment. The administration will develop a list of pluses and minuses for your review. We expect to have them to you at the December Board meeting. From there the Board will select its final goal. I have to congratulate you on a nice job last night. It was interesting to see the interplay between members. You appeared comfortable with sharing ideas with each other and disagreeing with each other without feeling defensive or taking it personal. That isn’t an easy thing for a group to do, particularly one that only meets a couple times a month.
a. To determine the positives, negatives and points of interest of creating a computer-based homework hotline that may utilize students working towards community service.
b. To determine the positives, negatives and points of interest in creating a long range (5 year plan) district website strategy.
c. To determine the positives, negatives and points of interest of implementing Elementary Foreign language and the Primary International Baccalaureate program.

   

2. Mark McMillan Update: Last week I informed you about Mark having to rush his baby to the hospital. The baby is back home now. It was another very lengthy seizure. Our heart goes out to Mark and his wife as they continue to deal with this.

 

3. Biodiesel: Greg, Fred and I met with the owners of the biodiesel plant today. We brought along our head mechanic and a representative from Cummins Engines. The plant is not yet operational. They are up and producing fuel. There are some engine certification issues to be worked out so that our bus warranties won’t be voided. We would like to support our businesses if possible. Of course, we also have to make sure we have a reliable source of fuel. I’ll update you as we learn more.

 

4. Shotgun Shell: Earlier this week a spent shotgun shell was found in front of the Middle School. It appeared to have fired some time ago. Our SRO searched the grounds and patrolled the halls, but didn’t find anything. We believe it was dropped there by a student who didn’t want to bring it inside the school. Twenty years ago we wouldn’t give this a second thought, but times are different.

 

5. Modified Volleyball: I had a question asked about our modified volleyball program. We have budgeted for a girls and a boys team. For the past two-three years there hasn’t been enough boys for a team. Since the funds were already allocated for a program, Mr. Blankenberg has used them to fund a second girls’ team. We were pleased that finally this year we were able to fill a boys’ team. We believe this is essential to having a successful high school program. So that is why there aren’t two girls’ teams this year.

 

6. Four County: We have a date on the calendar for the Four County Fiscal Training. Our date is April 25. It is all four sections on that day. If you have any questions or concerns, please call me. Other venues and organizations offering this mandatory training is available upon request.

 

7. Ginna: The Town is involved in a dispute with Ginna over the assessment of the firing range. We met with the Town and County to discuss options. It was decided that The Town Supervisor will sit down with the plant manager to see if they can come to an agreement without attorneys.

 


8. Upcoming Dates:

9/19 – FE Back to School Bash
10/2 – Four County General Membership Mtg
 
 



Athletics:
9/19 – Boys Varsity Football vs. Newark – 7:00 p.m.
9/20 – Girls JV & V Soccer vs. Newark 1:00 & 5:00 p.m.
9/20 – Boys JV & V Soccer vs. Newark – 3:00 & 7:00 p.m.
9/22 – Boys JV & V Volleyball vs. School of the Arts – 5:30 & 7:00 p.m.
9/22 – Girls JV & V Soccer vs. Midlakes – 4:30 & 6:30 p.m.
9/22 – Boys V Golf vs. Geneva @ Brookwoods – 4:15 p.m.
9/23 – Co-Ed V Cross Country – 4:30 p.m.
9/23 – Girls JV & V Volleyball vs. Newark – 5:00 & 6:30 p.m.
9/24 – Girls JV & V Soccer vs. Geneva – 4:30 & 6:30 p.m.
9/25 – Boys V&JV Football vs. Canandaigua – 6:00 p.m.
9/25 – Boys JV & V Soccer vs. Penn Yan – 4:30 & 6:30 p.m.
9/25 – Girls V Tennis vs. Pal-Mac – 4:00 p.m.
 


9. Attachments:

a) Spring break letter to staff
b) NYSSBA Workshop – From Policy to Practice
c) Fiscal Oversight Training Session – Nov. 1
d) Nurses Letter
e) Ontario Town Board Meeting Minutes – 9/8
 

   
 


a)        

 
 
 
 
 
Dear Staff,
 
I write you today to ask for your assistance. As you may be aware, spring break for Wayne Finger Lakes schools is April 10th through April 17th. This does not align with Monroe County schools whose break is April 20th through April 24th. For those of you who have a spouse or children in a Monroe County school that means that your spring break will not occur at the same time.
 
It is important that we provide quality instruction to our students during the week that Monroe County is not in session. I hope, therefore, you understand it will be very difficult to approve any personal days that would extend a vacation during that period. To avoid any unnecessary problems I ask that you plan vacations this year with that in mind. Hopefully this will not be a problem in future years.
 
   Thank you for your understanding.
 
Sincerely,
 
 
Michael Havens
 

 

b)



c)


 

d)
e)

 



SEPTEMBER 8, 2008
 



ONTARIO TOWN BOARD MEETING
 

A regular meeting of the Ontario Town Board was called to order by Supervisor Kelsch at 7:00 PM in the Ontario Town Hall. Present were Supervisor Robert Kelsch, Council members: Jason Ruffell, Lori Eaton-Smith, James Switzer and Stephen Tobin, Superintendent of Highways Jerry Santangelo, Building Inspector/Code Enforcement Officer Edward Collins, Director of Recreation & Parks William Riddell, Accounting Supervisor Lois Buckalew, Sole Assessor Christine Luteyn, Library Director Sandra Hylen, Attorney for the Town Alan Knauf and Town Clerk Debra DeMinck.
 
Absent: Superintendent of Water Utilities Robert Wykle and Dog Control Officer Mark Plyter
 
8 residents and visitors were present at portions of the meeting.
 
Mr. Tobin led the Pledge of Allegiance.
 
Approval of the Agenda – A motion was made by Mr. Tobin, seconded by Mr. Switzer, to approve the agenda as presented. 5 Ayes 0 Nays MOTION CARRIED
 
Comments from the Public – Mr. Charles Neumann thanked the Supervisor’s Office for updating the web site with the meeting agenda and minutes.
 
Approval of Minutes - Mr. Kelsch asked for approval of the minutes of the August 25, 2008 Town Board meeting. A motion was made by Mr. Tobin, seconded by Mr. Switzer, to approve the minutes with a statement added by Mrs. Smith regarding the Ontario Blue Collar Unit collective bargaining agreement. 5 Ayes 0 Nays MOTION CARRIED
 



Correspondence – None
 
Attorney for the Town Report – Mr. Knauf reported on the tax assessment cases submitted and requested an executive session to discuss a particular case.
 



Department Head Reports -
Superintendent of Water Utilities – A motion was made by Mr. Switzer, seconded by Mr. Tobin, to accept the August 2008 report as presented. 5 Ayes 0 Nays MOTION CARRIED
 
Superintendent of Highways – A motion was made by Mr. Kelsch, seconded by Mr. Tobin, to accept the August 2008 report as presented. 5 Ayes 0 Nays MOTION CARRIED
 
Building Inspector/Code Enforcement Officer – A motion was made by Mr. Kelsch, seconded by Mr. Ruffell, to accept the August 2008 report as presented. 5 Ayes 0 Nays MOTION CARRIED
 
Director of Recreation & Parks – A motion was made by Mrs. Smith, seconded by Mr. Tobin, to accept the August 2008 report as presented. 4 Ayes 0 Nays 1 Abstain (Switzer) MOTION CARRIED
 
Sole Assessor – A motion was made by Mrs. Smith, seconded by Mr. Tobin, to accept the August 2008 report as presented. 5 Ayes 0 Nays MOTION CARRIED
 
Ontario Public Library - A motion was made by Mrs. Smith, seconded by Mr. Switzer, to accept the August 2008 Library report as presented. 5 Ayes 0 Nays MOTION CARRIED
 
Ontario Town Court – A motion was made by Mr. Tobin, seconded by Mr. Switzer, to receive the August 2008 report as presented. 5 Ayes 0 Nays MOTION CARRIED
 
Dog Control Officer – A motion was made by Mrs. Smith, seconded by Mr. Tobin, to accept the August 2008 report as presented. 4 Ayes 0 Nays 1 Abstain (Switzer) MOTION CARRIED
 
Watershed Management Advisory Council – A motion was made by Mr. Switzer, seconded by Mr. Tobin, to accept the August 2008 report as presented. 5 Ayes 0 Nays MOTION CARRIED
 
Economic Development Department - A motion was made by Mr. Kelsch, seconded by Mrs. Smith, to accept the August 2008 report as presented. 4 Ayes 0 Nays 1 Abstain (Switzer) MOTION CARRIED
 
Old Business – A motion was made by Mrs. Smith, seconded by Mr. Tobin, to authorize the Supervisor to enter into an agreement with Healthways Health Support, LLC to operate a Silver Sneakers program for seniors at the Ontario Community Center, as requested by the Director of Parks and Recreation in memo PR39-2008. 5 Ayes 0 Nays MOTION CARRIED
 
New Business – A motion was made by Mr. Tobin, seconded by Mr. Switzer, to approve the purchase of a CCTV System for the Ontario Justice Court, at a price not to exceed $16,750.18, from Casco Security Systems, Inc., as requested by the Building Inspector/Code Enforcement Officer in a memo. 5 Ayes 0 Nays MOTION CARRIED
 
A motion was made by Mr. Tobin, seconded by Mrs. Smith, to accept the 2007 Review of Justice Accounts audit from the office of Raymond F. Wager, CPA, P.C. 5 Ayes 0 Nays MOTION CARRIED
 
A motion was made by Mrs. Smith, seconded by Mr. Ruffell, to accept the lowest responsible bid for Maple Sport Flooring for the gymnasium, fitness and group exercise rooms at the Community Center from Western New York Flooring Company, Inc., 103 Potomac Street, Rochester, NY 14611, for an amount not to exceed $109,300.00, as recommended by the Director of Parks and Recreation in memo PR38-2008. 5 Ayes 0 Nays MOTION CARRIED
 
A motion was made by Mrs. Smith, seconded by Mr. Switzer, to accept the lowest responsible bid for Tile Installation in the Community Center Main Building from Richard G. Thompson, P.O. Box 20036, Rochester, NY 14602, for an amount not to exceed $18,208.00, as recommended by the Director of Parks and Recreation in memo PR40-2008. 5 Ayes 0 Nays MOTION CARRIED
 
Policy Items - None
 
Budget Transfers/Adjustments - A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve the following budget transfers:



GENERAL FUND transfer $6,500.00 from A7150.4 to A7180.1



GENERAL FUND transfer $7,140.00 from A9045.8 to A9061.8



WATER FUND transfer $3,800.00 from F9045.8 to F9061.8



SEWER FUND transfer $2,500.00 from SS01 9045.8 to SS01 9061.8
HIGHWAY FUND transfer $3,780.00 from DA 9045.8 to DA 9061.8. 5 Ayes 0 Nays MOTION CARRIED
 
Appointments/Resignations –A motion was made by Mr. Kelsch, seconded by Mr. Switzer, to appoint Shannon Macartney to the permanent part-time clerk position in the Town Clerk’s office, after successfully completing a six month probationary period, effective September 8, 2008, at wage grade 7 at $10.59 per hour. 5 Ayes 0 Nays MOTION CARRIED
 
A motion was made by Mr. Tobin, seconded by Mrs. Smith, to approve the re-classification of the position of Court Clerk from wage grade 10 to exempt grade 22 and move Court Clerk Dawn Yantch to the new classification and place her salary at the ½ point of $36,058, effective September 8, 2008, as recommended by the Justices in a memo. 5 Ayes 0 Nays MOTION CARRIED
 
Reports by Town Board Members – Mr. Kelsch will schedule a time for the Board of Ethics and the town board to discuss proposed revisions to the code of ethics. He announced that JP Morgan Chase Bank is taking the bonds for the new waste water entrance unit and closing is September 19, 2008. Vikki Steele, Mr. Kelsch’s secretary, will be working on the policy manual and employee handbook to bring them up to date.
 
Mr. Switzer announced that the agreement between the Town of Ontario and CSEA Local 1000 AFSCME AFL-CIO Local 869, Ontario-Blue Collar Unit was ratified by the blue collar unit.
He extended best wishes to Chris Butler, retired town clerk, on her upcoming surgery. He was impressed by the many volunteers working at the Community Center over the weekend and appreciates all their hard work.
Mr. Switzer is concerned about the appearance of the Ontario Center work site between Ridge Road and Route 104 and requested the supervisor to write or call the owner to address it.
 
Approval of Claims - A motion was made by Mr. Switzer, seconded by Mr. Tobin, to approve the abstract of claims dated September 8, 2008, including vouchers #2151 through #3293, with a grand total of $195,293.20 and to authorize the Supervisor to issue payments for same. 5 Ayes 0 Nays MOTION CARRIED
 
Comments from the Public – Mike Robinson, from the student audience, asked when the Community Center will be opening and if it would be open to sports’ teams. Mr. Riddell responded it should be open in either late October or early November and the center will run on a membership basis. There has, however, been a verbal agreement with the school district to use the center and pay any additional costs to the town and vice versa.
 
A motion was made by Mr. Tobin, seconded by Mr. Switzer, to authorize the Supervisor to submit a letter to the New York State Department of Agriculture requesting grant consideration for the Albright and Haak-Morton Farms under the Farmland Protection Act and further authorizing Ora Rothfuss of Wayne County Planning Department to submit appropriate documentation on behalf of the Town of Ontario. 5 Ayes 0 Nays MOTION CARRIED
 
Executive Session - A motion was made by Mr. Switzer, seconded by Mr. Ruffell, to enter into an executive session at 8:40 PM for discussion of matters pertaining to two particular employees and a pending legal matter with the attorney for the town. 5 Ayes 0 Nays MOTION CARRIED
 
Reconvene – 10:09 PM
 
Adjourn - A motion was made by Mr. Tobin, seconded by Mr. Switzer, to adjourn at 10:10 PM
5 Ayes 0 Nays MOTION CARRIED
 
               Respectfully submitted,
 
   
               Debra DeMinck
               Ontario Town Clerk
 
The above minutes will become official upon approval of the town board.

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