Mr. Havens presented the fuel cost committee report for review and consideration by the Board of Education. He introduced Mr. Atseff, assistant superintendent for business, to review the report.
 
Mr. Atseff stated that the committee was formed to examine our fuel consumption for school vehicles and identify options if costs exceed budget allocations. In addition to himself, committee members were Mr. Armocida, Mrs. Cox, Mr. Miller, Mr. Prince and Mr. Pullen.
 
Mr. Atseff explained that the cost of diesel fuel was $2.90 per gallon when the 2008-2009 budgets were developed. As a proactive measure, a 35% contingency was built into the fuel allocation. By the end of June, the price of diesel fuel had increased by 49% to $4.32 per gallon, posing a potential budget shortfall of approximately $47,000.
 
The administrative council established the following criteria for consideration potential savings and reductions:

(1)	No Impact On Instruction
(2)	Not Shifting Costs To Parents/Guardians
(3)	Not Cost Prohibitive
(4)	Consider “Political” Ramifications

 
Mr. Pullen noted that areas for initial cost savings were identified as follows:
 
● Reduction of Travel For Physical Education Class Units In Bowling, Golf & Ice Skating ($7,934)
 
● Reduction of Intramural Bus Runs @ 4:00 P.M. From Three (3) To Two (2) Times Weekly ($7,626)
 
● Reduction of Field Trips By 30% ($11,921)
 
Mr. Armocida stated that the committee compiled additional areas for cost savings if fuel prices continue to rise and further adjustments are necessary, as follows:
 
● Combine Half Day Parent Teacher Conferences to Single Day Sessions ($6,010)
 
● Add Appx Two (2) Hours to the School Day, Four (4) Days Weekly ($6,610 per day eliminated)
 
● Eliminate Summer Program Transportation ($24,889)
         
Mr. Atseff stated that monitoring the costs of the oil and fuel markets continues. If prices drop, reinstatement of cost reductions could occur.
 
Mr. Nicholson asked what the breakpoint is for budgeted funds to allow reinstatement of proposed cost reductions. Mr. Atseff noted the daily consumption of 100,000 gallons of fuel would break even at $3.85 per gallon.
 
Mr. Schultz asked what the price is presently; Mr. Atseff stated that the delivered price was $4.35 per gallon on July 9^th.
 
Mr. Paz asked how often fuel is delivered; Mr. Atseff stated every two (2) weeks during the school year and less often during summer recess.
 
Mr. Paz asked if the vendor provides advance notice on price increases. Mr. Atseff stated that the school district purchases fuel on state contract and prices are locked-in on a weekly basis. Mr. Paz noted that the City of Rochester obtains a firm, state contract price for a full year for law enforcement and environmental service vehicles and asked if that option exists for our school district. Mr. Atseff reviewed details of the state contracts. Mr. Havens noted that the school district has an annual price commitment for natural gas.
 
Mr. Schultz stated that he appreciates the efforts by this committee. He asked if the costs were based on true or estimated prices; Mr. Atseff stated current prices were used.
 
Mr. Nicholson stated he would like more detail on specific reductions that might occur based on these recommended areas of savings.
 
Mr. Atseff explained that the reduction of after-school busses would impact intramural programs for elementary children. Mr. Havens stated that after-school intramural busses are provided at Freewill Elementary School two (2) days per week and three (3) days per week at Ontario Elementary School and the proposed cost savings would provide (2) days per week at both schools.
 
Mr. Schultz stated that he also would like advance notification if any of the proposed cost savings are implemented; Mr. Havens stated that no reductions would occur without approval by the Board of Education.
 
Mr. Griswold stated he considers a reduction to four (4) days in a week as an extreme step which would require substantial prior discussion by the Board of Education. Mr. Pullen stated that the proposal to four (4) day weeks would occur once a month. Mr. Griswold added he is hard-pressed to support reductions like 4-day weeks without looking at other options in a $40 million budget
 
Mr. Havens stated that prices will hopefully stabilize by October and cost reductions will not need to occur.
 
Mr. Nicholson asked if transfer of funds within the budget could occur before reduction or elimination of services or programs for students; Mr. Havens stated that could occur.
 
Mr. Nicholson stated he was informed by school officials in another district of potential for state aid to assist schools with escalating fuel costs; Mr. Havens stated that he was not unaware of such aid at this time.
 
Mr. Robusto stated he paid $3.79 for gas in Henrietta today and envisions price fluctuations will continue for an extended time period. He asked if school districts can establish reserve funds for fuel oil increases.
 
Mr. Schultz asked for an explanation of a reserve fund. Mr. Havens and Mr. Atseff provided details. Mr. Atseff stated that the allocation of a larger contingency for price increases is an option for future budget development. Mr. Havens stated that a contingency is the same as a reserve fund.
 
Mr. Paz asked if current reserve funds are invested to the maximum. Mr. Atseff and Mr. Havens stated they are.
 
Mr. Nicholson noted that cost increases in fuel further support the benefits of a windmill on school property.
 
Mr. Triou asked how the travel reductions in physical education classes were determined; Mr. Havens stated they are class units offered off-campus which we can offer in-house if needed. Mr. Atseff clarified that athletic directors are also reviewing competition schedules for potential savings in inter-scholastic athletic travel.
 
Mr. Paz complimented the review committee and school personnel for their diligent work on this topic. He added that he, too, would like notification before any of the proposed reductions are implemented.

Mr. Havens presented progress on short-term goals during the 2007-2008 school year for review and consideration by the Board of Education.
 

He shared a PowerPoint presentation of graphs to illustrate progress and achievement in areas of language arts, math, college-bound seniors, Regents’ diplomas, students with disabilities, and safe and inviting facilities. (copy filed in clerk’s agenda file, this meeting)

 
Mr. Triou asked for clarification of the math exams and how many students take their first science Regents exam in the middle school; Mr. Havens provided details.
 
Mrs. Lyke how many eighth graders were successful on math and science Regents’ exams; Mr. Armocida, middle school principal, provided details.
 
Mr. Paz stated he was asked by a resident if any asbestos remains at Ontario Elementary School. Mr. Havens stated that known asbestos issues in school facilities were resolved in prior capital projects and he is unaware of any additional areas.
 
Mr. Paz asked if a full inspection for asbestos was conducted. Mr. Havens stated that inspections were conducted by independent contractors and steps taken, as needed (e.g. installation of new carpeting on top of 25-year carpet in the district office under which non-friable asbestos floor tiles are located)
 
Mr. Triou noted that emphasis was placed on student-occupied areas for asbestos abatement in the capital projects.
 
Mr. Robusto stated that the district has resolved all known asbestos issues.
 
Mr. Nicholson asked about the status of proposed new capital project items since discussion of the topic last spring. Mr. Havens noted that state officials have just recently confirmed they can meet with district officials in September; plans remain the same as previously discussed pending that meeting.
 

C.	ESTABLISH DATE FOR SPECIAL MEETING – WORKSHOP ON DISTRICT-WIDE GOALS

 
Mr. Schultz noted that he has prepared a PowerPoint presentation on the roles and responsibilities of the audit committee for review at a future school board meeting as schedules allow.
 
Mr. Schultz noted that the Board of Education is required by §170.12 of the Regulations of the Commissioner of Education to submit a corrective action plan in response to issues identified in the management letter provided in the external audit conducted by Raymond P. Wager, CPA.
 
The audit committee requested Mr. Atseff to develop this corrective action plan for the internal audit and that a copy of the plan is provided with the agenda for this meeting. The audit committee recommends that the Board of Education consider approval of that plan at the September 11, 2008 meeting.
 
He noted that the audit committee requested that the internal audit firm, Freed, Maxick, etal conduct a pre-Comptroller’s audit of business operations and conduct a fiscal accountability review of high risk internal functions where large amounts of monies involved (e.g. payroll, leave time ). The committee asked Mr. Atseff to prepare a corrective action plan for that audit to serve as a checklist for the audit committee and district staff; that report is also provided.
 
Mr. Schultz complimented the efforts by Mr. Havens, Mr. Atseff and Mr. Harris, the internal claims auditor, to promote a culture of fiscal responsibility in the school district.
 
Mr. Robusto noted the excellent effort by the audit committee.

 

B. FOUR COUNTY SCHOOL BOARDS ASSOCIATION

    

Mrs. Lyke announced that the first program meeting is set for October 2ndand will feature Robert Freeman, Executive Director of the NYS Committee on Open Government. She encourages school board members to attend.

Mrs. Lyke stated that the association’s Facts & Figures Handbook is under review and invited comments and suggestions from board members on any additional topics to include. In addition to other school boards and school offiials, parents, residents and realtors are the major users of the document.

 

C. WAYNE COUNTY EDUCATION COALITION

 
Mrs. Lyke stated that she and Mr. Havens attended a coalition meeting on August 4^th to discuss recent stirrings on a possible change in distribution of sales tax to school districts by the Wayne County Board of Supervisors.
 
She stated that the coalition is considering future steps to address the value of sales tax revenues and each superintendent of schools was asked to contact their town and county supervisor (s) to request their support for continued distribution of sales tax revenues with school districts.
 
Mr. Havens stated that Walworth and Ontario town & county supervisors are supportive of continued distribution of sales tax to school districts. He is also addressing the topic in the September district newsletter. Some superintendents have learned their supervisors have reservations about continuing the current sales tax distribution to school districts.
 
Mrs. Lyke suggested developing a scenario of cost implications if sales tax revenues were not shared with school districts.
 
Mr. Triou asked what portion of school revenues are represented by sales tax distribution in Wayne County. Mr. Griswold stated about 5%.
 
Mr. Schultz asked if the sales tax is distributed based on its origin; Mr. Havens explained that average daily attendance is used for the distribution.
 
Mr. Griswold noted that sales tax revenues represent a larger percent of revenues for smaller school districts.
 
Mr. Schultz asked what kind of services towns would receive from the county if sales tax revenue was not shared with school districts. Mr. Havens reviewed potential scenarios.
 
Mrs. Lyke stated that potential of additional STAR school tax aid from New York State is still an issue raised by some county supervisors. She noted that business owners are not eligible for STAR exemptions on their school taxes.
 
Mrs. Lyke and Mr. Havens stated that they will continue to attend coalition meetings and may attend committee meetings of the Board of Supervisors. Mr. Havens noted that sales tax revenue from the County of Wayne represents $835,000 for our school budget.
 
Mr. Triou asked if school districts prevailed in the sales tax suit in Monroe County; Mr. Havens stated they have at this time.

   

X.

ITEMS FOR BOARD OF EDUCATION ACTION

A. PERSONNEL CHANGES

   

Mr. Havens presented the following personnel changes for review and consideration by the Board of Education:

INSTRUCTIONAL STAFF

RESIGNATIONS:

  

Christine Uetz, special education teacher, assigned to Freewill Elementary School, effective July 30, 2008 (personal reasons)
Kathryn Crane, school psychologist, assigned to Ontario Elementary School, effective August 31, 2008 (personal reasons)

 

APPOINTMENTS:

Melissa Anderson, elementary education teacher, NYS Control No. TBD (Initial, valid through 9/1/2012), assigned to Freewill Elementary School, a four (4) month temporary appointment anticipated from September 2 through December 23, 2008 at $38,650, pro-rated (replacement for Carrie St. Pierre while on FMLA leave of absence).

          

Melanie Blaisdell, elementary education teacher, NYS Control No. TBD (Initial, valid through 9/1/2012), assigned to Ontario Primary School, a ten (10) month temporary appointment effective September 2, 2008 through June 30, 2009 at $37,400 (replacement for Ann Marie Evans, appointed as a teacher at Ontario Primary School, who replaced Brenda Drexler, transferred to a reading recovery assignment).
Scott Bradley, internship coordinator, NYS Control No. 206091081 (Initial, valid through 2/1/2013), assigned to the high school, a three (3) year probationary appointment effective September 1, 2008 through August 31, 2011, at $38,650 (replacement for Tracy Don Vito, transferred to graduation requirements’ coordinator).
Jennifer Colucci, elementary education teacher (0.50 FTE job share), NYS Control No. 878923981 (Permanent, effective 9/1/98), assigned to Freewill Elementary School, a one (1) year temporary appointment effective September 1, 2008 through June 30, 2009 at $19,729 (replacement for Bonnie Zelazny, transferred to reading recovery assignment).
Cassie Denniston, special education teacher, NYS Control No. 105136071 (Initial, valid through 9/1/2012), assigned to the middle school, a three (3) year probationary appointment effective September 1, 2008 through August 31, 2011, at $38,155 (replacement for Beau Watson, transferred to art teacher, high school).
Ann Foley, foreign language teacher, NYS Control No. 230416081 (Initial, valid through 9/1/2013), assigned to the middle school, a one (1) year temporary appointment effective September 1, 2008 through June 30, 2011, at $38,650 (replacement for Joanna Schoff while on leave of absence).
Betsey Irvine, special education teacher, NYS Control No. 113228071 (Initial, valid through 9/1/2012), assigned to Ontario Elementary School, a two (2) year probationary appointment effective September 1, 2008 through August 31, 2010, at $38,155 (converted from long term substitute position for Rice/Van Buren job share).
Megan Mahaney, reading teacher, NYS Control No. 627933051 (Initial valid through 9/1/2010) assigned to Freewill Elementary School, a one (1) year temporary appointment effective September 1, 2008 through June 30, 2009 at $40,267 (replacement for Cathy Crable, re-assigned as literacy coach).
Elizabeth Uetz, elementary education teacher (0.50 FTE job share), NYS Control No. 882029981 (Permanent, effective 9/1/97), assigned to Freewill Elementary School, a one (1) year temporary appointment effective September 1, 2008 through June 30, 2009 at $19,729 (replacement for Bonnie Zelazny who transferred to reading recovery assignment).
Joelle Ward, elementary education teacher, NYS Control No. TBD (Initial, valid through 9/1/2013), assigned to Freewill Elementary School, a four (4) month temporary appointment anticipated from September 2 through November 3, 2008 at $37,400, pro-rated (replacement for Tiffany Cotsonas while on FMLA leave of absence).
Cassandra Witkowski, kindergarten teacher, NYS Control No. 28797001 (permanent, effective 9/1/2000), assigned to Ontario Primary School, a two (2) year probationary appointment effective September 1, 2008 through August 31, 2010, at $46,530 (replacement for Linda Casey, retired).

   

SUPPORTIVE STAFF:

 

RESOLUTION TO GRANT TENURE TO ANNE BLOCHER

IN THE AREA OF TEACHING ASSISTANT

(August 31, 2005)

RESOLVED, that upon the recommendation of the superintendent of schools, Anne Blocher, who is certified in the area of teaching assistant, is hereby appointed by estoppel to tenure in the teaching assistant tenure area effective August 31, 2005 ( erroneously granted a permanent civil service appointment effective March 1, 2003)

 

RESIGNATION:

   

Dawn Brogan, cleaner, assigned to the middle school, effective September 2, 2008 (accepted position as teacher aide @ the middle school)

 

APPOINTMENTS:

  

Dawn Brogan, 1:1 teacher aide, assigned to the middle school, a one (1) year temporary civil service appointment effective September 1, 2008 through June 30, 2009 at $10.19 per hour. (replacement for Bonnie Ocke, transferred to teacher aide @ the middle school).
Amy Joram, cook manager, assigned to the high school, a six (6) month probationary civil service appointment effective September 1, 2008 through February 28, 2009 at $11.16 per hour. (replacement for Karen Turano, retired/deceased ).
Jeanine Lubberts, teacher aide, assigned to the high school, a six (6) month probationary civil service appointment effective September 1, 2008 through February 28, 2009, at $13.42 per hour. (replacement for Victoria Schrader, terminated)

 

Tricia Ramsey, teaching assistant, assigned to the middle school, a three (3) year probationary appointment effective September 1, 2008 through August 31, 2011 at $10.98 per hour (new position to support the needs of special education program)

 

Janet Schoenberger, teaching assistant, assigned to Ontario Elementary School, a three (3) year probationary appointment effective September 1, 2008 through August 31, 2011 at $16.22 per hour (replacement for Meghan Enright, resigned)

 

Pamela Smith, teacher aide, assigned to Ontario Elementary School, a six month (6) probationary civil service appointment effective September 1, 2008 through February 28, 2009 at $11.55 per hour (replacement for Ann Welker, retired).

   

Special Education Program * Summer, 2008 ● @ Current Contractual Rates
Teacher Aides: Barrie Gurnett, Rachel Ford, Lynn Byrne, Alison Palmer, Julie Schueler, Anne Bulman, Patricia Gommenginger, Jeanne DeMinck, Tricia Ramsey, Kimberly Hynes, Erica Roos, Mary Pat McAdams, Nancy Vogt, Laura Marchegiano, Laurie Bernard, Bonnie Ocke.
Registered Professional Nurse: Barbara Philbrick, Deborah Williams

   

Mr. Nicholson offered a MOTION, seconded by Mrs. Lyke, to approve the personnel changesas recommended by the superintendent of schools. Mr. Triou asked for clarification of the estoppel procedure; Mr. Callahan provided details. 8 Ayes, 0 Nays, 1 Absent (Mrs. Newman), Carried

  

B. PUPIL PLACEMENT RECOMMENDATIONS • C.S.E. & C.P.S.E

Mr. Havens presented the pupil placement recommendations of the Committees on Special Education and Pre-School Special Education for review and consideration by the Board of Education.

    

Mr. Triou offered a MOTION, seconded by Mrs. Lyke, to adopt the following RESOLUTIONS for pupil placements by the CSE/CPSE, TO WIT:

(1) to approve the recommendation for pupil placements by the Committee on Special Education:

 

RESOLUTION TO APPROVE RECOMMENDATIONS OF THE

COMMITTEE ON SPECIAL EDUCATION AND

AUTHORIZE ARRANGEMENT OF RECOMMENDED

SPECIAL PROGRAMS & SERVICES

RESOLVED that the Board of Education approves the recommendations of the Committee on Special Education and authorizes the Director of Student Services to arrange the recommended special programs and services.

 

(2)

to approve the recommendation for pupil placements by the Committee on Pre-School Special Education:

   

RESOLUTION TO APPROVE RECOMMENDATIONS OF THE

COMMITTEE ON PRE-SCHOOL SPECIAL EDUCATION AND

AUTHORIZE ARRANGEMENT OF RECOMMENDED

SPECIAL PROGRAMS & SERVICES

RESOLVED that the Board of Education approves the recommendations of the Committee on Pre-School Special Education and authorizes the Director of Student Services to arrange the recommended special programs and services.

 

On the question, the RESOLUTIONS were adopted by a vote of 8 Ayes, 0 Nays, 1 Absent (Mrs. Newman), Carried

 

C. CONSENSUS AGENDA

 

(1)	Adopt School Breakfast & Lunch Prices

● 2008-2009

(2)	Approve Budget Transfers Pursuant to Policy 5330
(3)	Adopt Resolution to Establish School Tax Levy & Collection ● 2008-2009
(4)	Adopt Resolution to Clarify Use of Sick Leave Time by School District Employees

   

		Mr. Havens presented the consensus agenda for review and consideration by the Board of Education.
		Mr. Griswold offered a MOTION, seconded by Mr. Nicholson, to approve/adopt the consensus agenda, as presented by the superintendent of schools, as follows:

(1)	Adopt school breakfast & lunch prices for 2008-2009, as follows:

   

Breakfast:		$1.00 (full price)    $.25 (Reduced)
Lunch:	$1.85 (full price)	$.25 (Reduced)

 

(2)	Approve budget transfers pursuant to Policy 5330 (copy attached to these minutes in the minute book)

 

(3)	Adopt a RESOLUTION to establish the school tax levy & collection for 2008-2009, TO WIT:

 

RESOLUTION FOR LEVY & COLLECTION OF 2008-2009 SCHOOL TAXES

      

WHEREAS, the amount authorized to be raised for school tax purposes for the 2008-2009 school year, for the current school year's budget, is a sum not to exceed $18,700,000. NOW, THEREFORE
BE IT RESOLVED, that the Board of Education set and fix the equalized school tax rates for 2008-2009 by towns as they appear on the tax rolls of the component townships, (worksheet attached to these minutes in the minute book), and
BE IT FURTHER RESOLVED, that the school tax warrant of the Board of Education, duly signed, shall be affixed to the 2008-2009 school tax rolls authorizing the collection of said school taxes begin on Monday, September 1, 2008 with an effective period of said school tax warrant of 61 days, at the expiration of which the school tax collector shall make an accounting, in writing, to the Clerk of the Board of Education of the amount of paid and unpaid school taxes, and
BE IT FURTHER RESOLVED, that Helen Jensen, School Tax Collector for the Wayne Central School District, be, and hereby is authorized and directed to give legal notice and to start collection of school taxes, beginning Monday, September 1, 2008, in accordance with provisions of law, and to give notice that school tax collection will conclude on Friday, October 31, 2008, and to collect school taxes in the amount of $18,700,000 as set by the attached school tax warrant; and
BE IT FURTHER RESOLVED, that delinquent school tax penalties shall be fixed as follows:
2 per cent, payments made from October 1 to October 31, 2008
2 per cent, plus additional penalty, from October 31, 2008, on, as levied by the
county treasurer in the re-levy in town/county taxes, and
BE IT FURTHER RESOLVED, that the 2008-2009 school taxes will be collected at the District Office of the Wayne Central School District, 6200 Ontario Center Road, Ontario Center, NY 14520, from September 1 to October 31, 2008. No taxes received or postmarked after October 31, 2008, shall be accepted by the school tax collector.

 

(4)	Adopt a RESOLUTION to define use of sick leave time by school employees, TO WIT:

 

 

RESOLUTION TO DEFINE USE OF
SICK LEAVE TIME BY DISTRICT EMPLOYES
BE IT RESOLVED, that unless otherwise bargained, the Board of Education of the Wayne Central School District hereby defines sick leave as leave due to illness of the employee, employee’s spouse, child, parent or any other relative residing in the employee’s household.

 

         

To:	Board of Education
From:	Michael Havens, Superintendent of Schools
	(Prepared by Mark D. Callahan, Director of Human Resources)
Re:	Personnel Action
Date:	September 11, 2008
The following is submitted for your review and approval.

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INSTRUCTIONAL STAFF

               

RESIGNATIONS:
Stephanie Potter, Special Education Teacher, assigned to the James A. Beneway High School, effective September 1, 2008. For personal reason.
LEAVE OF ABSENCE: None
APPOINTMENTS:
Timothy Burlee, Physical Education Teacher, NYS Control No. 618638051 (Initial, valid through 9/1/2010), assigned to the Ontario Primary School, a three probationary appointment effective September 1, 2008 through August 31, 2011 at $38,155 (base), credited with one of prior service. Replacement for Patricia Yates (retired).
Melissa Cook, School Psychologist, NYS Control No. TBD (Provisional, valid through 9/1/2013), assigned to the Ontario Elementary School, a three year probationary appointment to become effective September 1, 2008 through August 31, 2011 at $40,714 (base + MS + additional graduate credit), credited with no prior service. Replacement for Kathyrn Crane (resigned).
Meghan Francis, Special Education Teacher, NYS Control No. TBD (Initial, valid through 9/1/2013), assigned to the Freewill Elementary School, a three year probationary appointment to become effective September 1, 2008 through August 31, 2011 at $37,400 (base). Replacement for Christine Uetz (resigned).
Jennifer Malinchak, Special Education Teacher, NYS Control No. 18415061 (Permanent, effective 9/1/2006), assigned to the James A. Beneway High School, a one year temporary appointment effective September 1, 2008 through June 30, 2009, at $39,458 (base + MS) credited with one year of prior service. Replacement for Stephanie Potter (resigned). This position preserves the vacated encumbered position from the Rice/VanBuren job share.
Timothy McBride, Social Studies Teacher, NYS Control No. 83230071 (Initial, valid through 9/1/2011), assigned to the Thomas C. Armstrong Middle School (0.6 FTE) and the James A. Beneway High School (0.4 FTE), a one year temporary appointment effective September 1, 2008 through June 30, 2009 at $38,155 (base), credited with one year of service. Job share with Cheryl Raleigh (HS) and temporary position (MS).
Ariana Nadir, Reading Teacher, NYS Control No. TBD (Initial, valid through 9/1/2013), assigned to the Thomas C. Armstrong School, a five month temporary appointment effective September 1, 2008 through January 23, 2009, at $38,650 (base + MS) credited with no prior service pro-rated. Replacement Rae Jagoda (LOA).
Jaclynn Sardone, English Teacher, NYS Control No. 113343071 (Initial, valid through 9/1/2012), assigned to the James A. Beneway High School, a three year probationary appointment effective September 1, 2008 through August 31, 2011, at $38,155 (base) credited with one year of prior service. Replacement for Judy Porray (transferred).
Ryan VanAllen, Social Studies Teacher, NYS Certificate No. 63881071 (Initial, valid through 2/1/12), assigned to the James A. Beneway High School, a one year temporary assignment effective September 1, 2008 through June 30, 2009 at $40,266 (base) credited with two years of experience. Temporary assignment to cover Mark MacMillan’s TOSA duties and extra sections.

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SUPPORT STAFF

  

RESIGNATIONS:

Janine Lubberts, Food Service Helper , assigned to the James A. Beneway High School, effective September 1, 2008. Accepted position as 1:1 Teacher Aide.

       

Shannon Sabin, Teacher Aide, assigned to the Freewill Elementary School, effective August 15, 2008. For personal reasons.
Gail Wolfe, Food Service Helper, assigned to the Freewill Elementary School, effective August 12, 2008. For the purpose of retirement.
LEAVE OF ABSENCE: None
APPOINTMENTS:

Susan Brewer, Teacher Aide, assigned to the Ontario Elementary School, a six month probationary Civil Service appointment effective September 1, 2008 through February 28, 2009 at $9.54 per hour. 1:1 Teacher Aide position converted to probationary.
 
Laurie Clocksin, Food Service Helper, assigned to James A. Beneway High School, a six month probationary Civil Service appointment effective September 1, 2008 through February 28, 2009 at $8.22 per hour. Replacement for Sharon Oddi (replaces Janine Lubberts who transferred).
 

 

Suzanne Gresens, 1:1 Teacher Aide (0.5 FTE) assigned to Project Show at the James A. Beneway High School, a temporary Civil Service appointment effective September 1, 2008 through June 30, 2008 at $9.76 per hour.
Suzanne Gresens, 1:1 Teacher Aide (0.4 FTE) assigned to the James A. Beneway High School, a temporary Civil Service appointment effective September 1, 2008 through June 30, 2009 at $9.76 per hour. Job share with Kristen Bauerschmidt.

 
Kim Hynes, Teacher Aide, assigned to the Freewill Elementary School, a six month probationary Civil Service appointment effective September 1, 2008 through February 28, 2009 at $9.32 per hour. Replacement for Shannon Sabin (resigned).
 
Denise Kolb, 1:1 Teacher Aide assigned to the Thomas C. Armstrong Middle School, a temporary Civil Service appointment effective September 1, 2008 through June 30, 2009 at $12.70 per hour.

  

Anne Prinsen, School Bus Driver, assigned to the Transportation Department, a part-time Civil Service appointment effective September 1, 2008 through June 30, 2009 at $13.47 per hour.
David Rick, School Monitor, assigned to the Ontario Primary School, a six month probationary Civil Service appointment effective September 1, 2008 through February 28, 2009 at $8.00 per hour. Replaces Bev Flanigan who replaced Suzanne Benton (resigned).

 

Erika Roos, 1:1 Teacher Aide, assigned to the James A. Beneway High School, a one year temporary Civil Service appointment effective September 1, 2008 through June 30, 2009 at $9.97 per hour. Assigned to new student.

 
Lori Thomas, Food Service Helper, assigned to the Freewill Elementary School, a six month probationary Civil Service appointment effective September 1, 2008 through February 28, 2009 at $8.22 per hour. Replacement for Gail Wolfe (resigned).

  

2008-09 COACHING APPOINTMENTS:

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Fall 2007 – Season Length (8-18-08 to 11-7-08)

Name	Team	Step	WCS Years	Level	Incentive	Salary	Total
Ashley Aman	Girls JV Volleyball	1	1	E		2826	2826
Michael Godfrey	Asst. Modified Football	9	1	F		2970	2970
William Woodburn	Asst. JV Football	2	2	E		2826	2826
Colleen Pudup	Girls Modified Soccer	1	1	F		2500	2500
Brad Miller	Boys Modified Soccer	1	3	F		2500	2500
Pamela Buddendeck	Boys JV Volleyball	3	3	E		3066	3066
Shelly Bottone	Boys Modified Volleyball	2	2	G		2174	2174
Christina Grey	Fall JV Cheerleading	2	2	G		2174	2174
Tim Burlee	Varsity Golf	1	1	E		2826	2826

 
Please change the following position from:

Name	Team	Step	WCS Years	Level	Incentive	Salary	Total
William Mitchell	Head JV Football	10	10	C	324	4518	4842

To:

Name	Team	Step	WCS Years	Level	Incentive	Salary	Total
William Mitchell	Asst. Varsity Football	10	10	E	324	3609	3933

 
Please change the following position from:

Name	Team	Step	WCS Years	Level	Incentive	Salary	Total
Tim McBride	Asst. JV Football	3	3	E		3066	3066

To:

Name	Team	Step	WCS Years	Level	Incentive	Salary	Total
Tim McBride	Head JV Football	3	3	C		3873	3873

Notes:
·   Brad Miller replaces Riley Wheaton
·   Tim Burlee replaces Jeremiah Brandt
 
 
2008-09 Substitute Teacher Appointments
 

First Name	Last Name	Appointed
Ariana	DiRenzo	9/3/08
Nicholas	Munding	9/3/08
Jessica	Tydings	9/3/08
Tara	Craddock	9/3/08

 
 

                        Att. 3
 
 
Committee Recommendations for Board of Education Review (September 11, 2008)
 

Meeting

Alt. ID#

Age

Committee

Grade

Reason

Decision

Disability

Rec. School

Rec. Program

08/27/2008

97165

12:10

CSE

08

Initial Eligibility Determination Mtg.

Classified

Other Health Impairment

Wayne Central Middle School

Consultant Teacher Consultant Teacher Counseling

 
 
Committee Recommendations for Board of Education Review (September 11, 2008)
 
 

Meeting

Alt. ID#

Age

Committee

Grade

Reason

Decision

Disability

Rec. School

Rec. Program

06/5/2008

101685

3:2

CPSE

Preschool

Initial Eligibility Determination Mtg.

Classified Preschool

Preschool Student with a Disability

Freewill Elementary

Speech/Language Therapy

06/27/2008

101932

3:10

CPSE

Preschool

Initial Eligibility Determination Mtg.

Classified Preschool

Preschool Student with a Disability

Preschool Itinerant Services Only

Occupational Therapy Physical Therapy Speech/Language Therapy

07/23/2008

102066

3:0

CPSE

Preschool

Initial Eligibility Determination Mtg.

Classified Preschool

Preschool Student with a Disability

Stepping Stones Learning Center

Special Class Integrated Occupational Therapy Physical Therapy Physical Therapy Speech/Language Therapy Speech/Language Therapy

07/23/2008

102104

2:11

CPSE

Preschool

Initial Eligibility Determination Mtg.

Classified Preschool

Preschool Student with a Disability

Preschool Itinerant Services Only

Speech/Language Therapy

 
 

                   
 Att. 4
 
WAYNE CENTRAL SCHOOL DISTRICT
Consensus Agenda
 
 


 
TO:    Board of Education
 
FROM:  Michael Havens
 
RE:    Consensus Agenda
 
DATE:  September 11, 2008  
 
 
The following items are being recommended for approval in a consensus agenda:
 
 
Item #1  Accept Treasurer’s Report – June
 
Item #2  Accept Treasurer’s Report - July
 
Item #3  Award O & M Duplex Pump for Steam Heating System at High School Bid
 
Item #4  Award BOCES Co-Op Bid for Copy Paper
 
Item #5  Award BIOCES Co-Op Bid for Cafeteria Supplies
 
Item #6  Approve Budget Transfers for 2007-08 Year End
 
Item #7  Approve Budget Transfers for 2008-09
 
Item #8  Accept Annual Fire Safety Report
 
Item #9  Accept Corrective Action Plan for General Fund
 

Consensus Agenda Item #1  



 

 
 













 
 


Consensus Item #2




 
 












 
 
 

 
 
 

                 Consensus Agenda Item #3

TO:      Michael Havens
         Superintendent of Schools
FROM:   Gregory J. Atseff
         Assistant Superintendent for Business
DATE:    September 11, 2008
RE:      Operation & Maintenance Duplex Pump for Steam Heating System
 
In accordance with Section 103A, Article 5-A, of the New York State General Municipal Law, a legal notice was advertised in the official school newspapers inviting the submission of sealed bids for Operation and Maintenance Duplex Pump for Steam Heating System.
 
Sealed bids were received and opened publicly on Thursday, August 14, 2008, at
1:00 p.m. at the district administrative offices.
 
Bids were advertised to be evaluated on either an item-by-item basis or total basis, whichever best suited the district. Prices submitted are to be f.o.b. Wayne Central School District.
 
The following two bids were received:

	Vendor	Bid Total
1.	Buckpitt & Co., Inc. PO Box 30292 Rochester, NY 14603-3292	$18,292.08
2.	V. J. Stanley, Inc. 11 White Street Rochester, NY 14608	$19,550.00

Recommend that the Board of Education award the bid to Buckpitt & Co., Inc., the lowest responsible bidder meeting bid specifications.
 
/db
 

                     Consensus Agenda Item #4
 
TO:  Michael Havens
 Superintendent of Schools
FROM:  Gregory J. Atseff
 Assistant Superintendent for Business
DATE:  September 11, 2008
RE:  BOCES Cooperative Bid for Xerographic, Personal Computing, & Fine Papers
 
 
 Wayne Central School District participated in a cooperative bid with the schools in the Wayne-Finger Lakes BOCES area for Xerographic, Personal Computing & Fine Papers.
 
Wayne-Finger Lakes BOCES awarded the bid by groupings. Bids include all shipping & delivery charges.
 
 I recommend that we accept the recommendation of Wayne-Finger Lakes BOCES to award the bid for Xerographic, Personal Computing, & Fine Papers to Economy Paper Company, PO Box 90420, 1175 E. Main Street, Rochester, NY 14609. Our estimated expenditure is $3,504.
 
 
/db

                     Consensus Agenda Item #5
 
TO:  Michael Havens
 Superintendent of Schools
FROM:  Gregory J. Atseff
 Assistant Superintendent for Business
DATE:  September 11, 2008
RE:  BOCES Cooperative Bids
 
Wayne Central School District participates in a cooperative bid with the schools in the Wayne-Finger Lakes BOCES area for Various Commodities and/or Services. I recommend that we accept the recommendation of the Wayne-Finger Lakes BOCES to award the bids to the lowest bidders as stated below.
 
ICE CREAM & ICE CREAM PROCUCTS
 
The BOCES Cooperative Bid contract for Ice Cream and Ice Cream Products has been awarded to Perry's Ice Cream Co, One Ice Cream Plaza, Akron, NY 14001, for the period of August 25, 2008 to July 31, 2009.
 
CAFETERIA PAPER & CLEANING PRODUCTS
 
The BOCES Cooperative Bid for Cafeteria Paper Products has been extended to Regional Distributing, 1143 Lexington Ave., Rochester, NY 14606 and Palmer Distributing, 100 Hoffman St., Newark, NY 14513 for the period of August 1, 2008 to July 31, 2009.
 
BREAD & BREAD PRODUCTS
 
The BOCES Cooperative Bid for Bread and Bread Products has been awarded to George Weston Bakeries Inc., One Petra Lane, Albany, NY 12205 for the period of September 1, 2008 to August 31, 2009.
 
SNACK & SPECIALTY FOOD ITEMS
 
The BOCES Cooperative Bid for Snack and Specialty Food Items for the period of September 1, 2008 through August 31, 2009, has been awarded to Palmer Distributing Inc., 320 Hoffman St., Newark, NY 14513, for General/Bulk Products, Specialty Food Products, Juices and Drinks, Non-carbonated Waters. McKee Foods Corp., PO Box 750. Collegedale, TN 37315-0750 has been awarded the section for Little Debbie Products. Zappia Vending Services, PO Box 69, 201 Ford Street, Newark, NY 14513 has been awarded Frito-Lay Brand Products and Borden/Wise Products or Equal.
 
MILK, MILK PRODUCTS, & JUICES
 
The BOCES Cooperative Bid for Milk, Milk Products, and Juices for the period of September 1, 2008 to August 31, 2009, has been extended to Upstate Niagara Cooperative, Inc., 25 Anderson Road, Buffalo, NY 14225.
 
/db

                   Consensus Agenda Item #6
TO:  Michael Havens
 Superintendent of Schools
FROM:  Gregory J. Atseff
 Assistant Superintendent for Business
DATE:  September 11, 2008
RE:  Budget Transfers
 
 
In accordance with Policy #5330, please present the attached list of budget transfers to the Board of Education for their approval at their meeting on September 11, 2008. These budget transfers are for the 2007-2008 year.
 
GJA/db
 
c: Helen Jensen, Clerk
 
Attachment
 


                     Consensus Agenda Item #7
 
TO:  Michael Havens
 Superintendent of Schools
FROM:  Gregory J. Atseff
 Assistant Superintendent for Business
DATE:  September 11, 2008
RE:  Budget Transfers
 
 
In accordance with Policy #5330, please present the attached list of budget transfers to the Board of Education for their approval at their meeting on September 11, 2008.
 
GJA/db
 
c: Helen Jensen, Clerk
 
Attachment
 


                   Consensus Agenda Item #8
 

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To:  Michael Havens, Superintendent of Schools
 
From:  Gregory Atseff, Assistant Superintendent for Business
 
Date:  Sept 5, 2008
 
Re:  Fire Inspection Violations
 
The Wayne Central School District is required by the New York State Education Department to conduct an annual fire safety inspection of all buildings owned, used or leased by the district. This year’s fire safety inspection was conducted on August 18, 2008. Two violations were noted during the inspection. If these violations are not corrected, it would prevent the district from receiving a certificate of occupancy for these spaces.
 
The first violation was at the tutoring center connected to Cam’s Pizzeria. The second means of egress from that space was blocked. Fire code requires all student occupied area’s to have two means of egress. Also some empty boxes, which are considered combustible materials were stored under a stairway. Robert Miller and I met with Neal Smith, the owner of the tutoring center property. The violations at this location were discussed and corrected immediately. The district has posted signage which instructs the means of egress not to be blocked and for combustible materials not to be stored under a stairway. This action has corrected this violation.
 
The second violation occurred at the concession stand for our athletic fields. The grill used to cook food does not have an exhaust hood with a fire suppression system. An exhaust hood with an ansul wet chemical fire suppression system has been purchased for installation in the concession stand. This work is scheduled to be completed by September 30, 2008. Prior to this installation, all grill cooking will be done outside the concession stand. Once this system is installed and operational, this violation will be corrected.
 

                   Consensus Agenda Item #9
 

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To:  Michael Havens, Superintendent of Schools
 
From:  Gregory Atseff, Assistant Superintendent for Business
 
Date:  July 30, 2008
 
Re:  Corrective Action Plan for General Fund
 
A corrective action plan is required under section 170.12 of the regulations of the Commissioner of Education in response to issues identified in the management letter provided by the district’s independent auditor. A corrective action plan has been developed addressing all issues identified in the district’s management letter, for the audit for the 2006/2007 school year, as well as any items identified in the internal audit report and the pre-comptrollers audit report.
 
A copy of the plan is attached, and needs to be approved by the board of education. Once the plan has been approved, a copy must be submitted to the State Education Department. I have reviewed the corrective action plan with the audit committee. The audit committee recommends that the Board of Education receive the corrective action plan at their August 14, 2008 meeting, for their approval at the September 11, 2008 meeting.
 
 

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Corrective Action Plan for 2006/2007 – General Fund

 
 

Internal Controls
 In order to provide further segregation of duties for the cash receipts process, the business office secretary will receive cash and checks and prepare a daily cash receipts log. Once cash receipts have been received and logged, they will be turned over to the district treasurer who will prepare the bank deposit, make the bank deposit and enter this information into Finance Manager. Periodically, the Assistant Superintendent for Business will reconcile the daily deposit to the treasurer’s receipts maintained in the receipt book to the cash receipts entered into Finance Manager.
 

Bank Reconciliations
 The business office instead of the treasurer, will receive the bank statements unopened and review the cancelled checks and deposits, prior to the bank reconciliation process. This will occur in the 2008/2009 school year. The district treasurer will prepare all bank reconciliations.
 
 

Medicaid

 The office of student services brought this procedure in house in the 2005/2006 school year. This is currently handled by the assistant to the Director of Student Services. All Medicaid billings are current and up to date.
 

Payroll

 I-9’s are handled by the human resources department. Human resources has reviewed all personnel files to ensure all newly hired employees have the appropriate paperwork on file. The human resources department will create a timeline, so all other employee files are up to date by September 30, 2008. The payroll clerk will not process any pay for any employee whose documentation is not complete, i.e. I-9 not on file, IT-2104 not on file.
 

Fixed Assets

 The district is in the process of receiving a proposal to have a physical inventory performed during the summer or fall of 2008.
 

Offsite Cash Collections

 Athletic event admissions procedures were developed by the administrative council during the 2005/2006 school year and implemented. This procedure will be reviewed with the athletic director and district treasurer to ensure compliance. The review will take place prior to the start of any 2008/2009 athletic events.
 
Vending Machines
Formal reconciliations will be prepared for all vending machines operated by the district, which are not covered by the district’s pouring rights agreement. This will occur beginning July 1, 2008. The district treasurer will assist the various departments and clubs with the reconciliation preparation.
 
Computer Controls
 The district will create an approval process for adding and deleting vendors. The approval process will require approval by the Assistant Superintendent for Business for adding or deleting vendors. Vendor change reports will be reviewed by the Assistant Superintendent for Business on a quarterly basis. The district will review employee access levels to ensure that employee’s have only the appropriate access, based on their job duties. This process will begin July 1, 2008.
 
 
Online Banking
 The district will develop written procedures for online bank transfers. The procedures will be developed during the summer of 2008.
 
Fuel Depot
 The district has installed a key system for the fuel depot. The system also tracks fuel usage. The transportation department will reconcile fuel usage to gallons pumped on a monthly basis.
 
Employee Benefits
The Superintendent of Schools will approve vacation time payouts. The Assistant Superintendent for Business will review vacation time payouts prior to payments to employees.
 
Human Resources
 All authorizations for time off will be maintained in employee personnel files. The Human Resources department will periodically test(10 employees per month) the benefit module in Finance Manager to ensure the correct number of days (vacation and sick) are rolling forward.
 
Payroll Processing
 The payroll clerk’s access to the payroll module has been limited to the processing of payroll. All new employee information will be entered into Finance Manager by the human resources department, within 24 hours of being hired. All final salary and benefit calculations for retiree’s will be reviewed by the Assistant Superintendent for Business.
 
Purchasing
 The district treasurer will not have access to create purchase orders for any funds. The Cafeteria Fund will use blanket purchase orders for food purchases to ensure adherence to the District’s purchasing policy.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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