Letter to the Board

 

POLICY COMMITTEE MINUTES       Att. A)

DATE: Tuesday, May 13, 2008 TIME: 4:30 p.m. PLACE: District Office

PRIOR MEETING MINUTES: Minutes of the Meeting of April 8, 2008 were filed as presented.
 
OLD BUSINESS: None
NEW BUSINESS:  
 

(1) Required Annual Review of Existing Policies: Committee members as noted reviewed specific policies subject to annual review and discussed modifications. Approval was made to refer those items with revisions to the Board of Education for first reading on May 23rd.

 

1410 Annual Review of Policy Handbook – Mrs. Newman

3410 Code of Public Conduct on School Property (Policy and Regulations) – Mrs. Newman

5220 Investment of District Funds (Policy and Regulation) – Mr. Atseff

5511 Audit Committee – Mr. Atseff

7580 Wellness & Nutrition – Mr. Havens

7310 Code of Student Conduct & Athletic Eligibility – Mr. Johnson

 

(2) Required Annual Review of Existing Regulations:   Committee members as noted reviewed specific regulations subject to annual review and discussed modifications. Approval was made to refer those items with revisions to the Board of Education for single reading on June 5th.

 

3410 Code of Public Conduct on School Property – Mrs. Newman
3420 Sexual Harassment & Discrimination – Mrs. Newman
5220 Investment of District Funds – Mr. Atseff
5400 Procedures for Purchasing Goods & Services – Mr. Atseff
5402 The Purchasing Process – Mr. Atseff
7111 K-5 Attendance – Mr. Johnson
7112 6-12 Attendance- Mr. Johnson
7113 9-12 Attendance – Mr. Johnson
8295 Guidelines - Use of Privately-Owned Computers by Staff Members (Regulation & Exhibit) – Mr. Atseff
8296 Guidelines - Use of Privately-Owned Computers by Students (Regulation & Exhibit) – Mr. Atseff

   

(3) Potential Re-Organization of Code of Conduct: To expedite reference, required annual review, specific revisions, and updates of printed and electronic copies of the 12 sections of this 46-page policy, Mr. Switzer presented the option to re-number the 16 major sections major sections. Following discussion, this proposal was approved.

 

NEXT MEETINGS:     Committee meetings will resume in the 2008-2009 school year. Mrs. Newman thanked committee members for their efforts during the past year, with special thanks to Mr. Johnson who has served on the policy committee for many years and will retire from the Board of Education on June 30th.

MINUTES:

Adopted: Vote Ayes 5 Nays 0
 
CORRESPONDENCE:
Susie Jacobs, Town Clerk read the following:
 
April 15, 2008, Dear Supervisor Plant:
I am writing to share with you the response that I recently received from the New York State Department of Transportation regarding the Town’s concerns about the speed limit on Sherburne Road.
 
In reviewing the letter from the NYSDOT, the agency after their recent study continues to believe that a reduction in speed is not required. I understand that this is not an outcome satisfactory to the Town and the residents.
 
There are three proposed Assembly Bills, A1543, A2215 and A6260, that would provide the authority to the Town Board to adjust the speed limit on Town roads. The Senate passed their version of Assembly Bill 6260 in 2007 but the bill died in the Assembly. Be assured I will do all that I can to get the Assembly to address the legislation during the 2008 session. A copy of letter from Director O’Buckley and copies of the status and summary of the proposed legislation are enclosed for your information.
 
I appreciated the opportunity to look into the Town’s concerns. Please let me know if you need anything further.
 
Sincerely,
Robert C. Oaks
Member of Assembly
 
Motion by Councilman Maciuska to accept and file letter.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 5 Nays 0
 
PUBLIC PARTICIPATION:
Debora Germain took the podium, representing the West Walworth Village Cemetery Association. She stated that she had a resolution requesting the Cemetery be turned over to the Town of Walworth; she read the resolution and shared some remarks as follows:
 

RESOLUTION
 

We, Debora Germain and Norman Druschel, officers and trustees of the West Walworth Cemetery Association, do hereby resolve to request the Town of Walworth, County of Wayne, New York, to assume the maintenance and administrative duties of the West Walworth Cemetery. We further agree that upon formal acceptance of the Cemetery and the aforementioned responsibilities, we will turn over to the Town of Walworth all records and assets of the West Walworth Cemetery. This action is taken in recognition of the fact that a Town takeover is the only reasonable course of action to preserve and protect the best interest of the Cemetery and the families buried in the Cemetery.

 
 
“I would like to state for the record that it is with heavy hearts that we turn the Cemetery over to the Town; we do so reluctantly, after having struggled for many, many years within the constraints that the State of New York, Division of Cemeteries, has imposed upon us. For instance, it is ironic that the very funds the Cemetery Association has been told we cannot access for cemetery upkeep will be accessible to the Town for its use, with no strings attached.
 
I would further like to clarify that the Town of Walworth has never been anything but receptive when we’ve discussed the matter of taking the West Walworth Village Cemetery. There is no doubt in my mind that the Town will continue to do right by these people - former residents of our town - picking up where the West Walworth Village Cemetery Association must sadly stand down. Thank you.”
 
Councilman Maciuska thanked Debora Germain.
 
Motion by Councilman Yale to accept and file the Resolution.
Seconded by Councilman Maciuska.
Adopted: Vote Ayes 5 Nays 0
 
 
WEST WALWORTH CEMETERY ACCEPTANCE - RESOLUTION 37-08
Councilman Yale offered the following Resolution 37-08 and moved its adoption. Seconded by Councilman Maciuska to wit:
 
WHEREAS, there has been established in the Town a cemetery known as the West Walworth Cemetery Association, Inc., which association maintains a public cemetery on West Walworth Road in Walworth, Wayne County, New York, and owns real property in said Town, and;
 
WHEREAS, said association has under its care certain funds for perpetual care, permanent maintenance, special trust, general fund, deposited in Citizens Bank, and;
 
WHEREAS, the association has been and still is unable to procure sufficient income from above investments, the members of the association and from the representatives of the deceased persons interred in the cemetery, and;
 
WHEREAS, the cemetery association has requested that the Town of Walworth, pursuant to Section 1506 (j) of the Not-for-Profit Corporation Law, accept the conveyance of the cemetery premises and transfer of assets.
 
NOW, THEREFORE, BE IT RESOLVED, that the Town of Walworth accept the conveyance of the cemetery premises and the transfer of the assets from the Cemetery Association, such conveyance shall be subject to all agreements as to lots sold and all trust, restrictions and conditions upon the title or use of the real property of assets.
 
__________________________
Susie C. Jacobs
Walworth Town Clerk              SEAL
 
Dated this 1^st day of May, 2008.
 

 

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Aye

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye

 

Supervisor Plant  Aye

Resolution carried.

HEALTHCARE PRESENTATION:
Erin Etsler, a Sales Consultant with Paychex Agency, Inc., spoke and explained that she worked alongside Liz, the Town’s current premier partner, handling human resources, payroll, handbook, flex spending, 401K administration, etc. She had been informed that the Town was looking into formulating their own health care plan as of January, 2009. She explained that was part of the Town’s package: to have Paychex not only represent the Town as a brokerage firm - finding plans, doing research, putting plans in place; but Paychex could go above and beyond, offering the Town similar functions as the 401K such as administration of the plan, Cobra and ongoing support there for employees. She commented that it was a little premature to be looking at plans, but she would work alongside those responsible for making decisions around September, 2008. She stated that Paychex provided an above-and-beyond service and provided literature for Council members to review. Supervisor Plant queried would there be no additional cost, since the Town was already in the premier package with Paychex. Ms. Etsler responded that that was correct; and if the Town chose to go off the premier service package at some point, there would only be a fee if they were handling billing reconciliation and premium payment. So, if the Town went off, Paychex would still remain the broker and provide that function, being that key piece - the tracking and benefit management.
 
However, if the Town wanted Paychex to do the billing reconciliation, a premium payment to carriers on the Town’s behalf, there would be a $20.00 per month fee. But as long as the Town remained on the premier package, there would be no additional cost incurred. Discussion ensued with regard to when the Town might receive the estimated cost in preparation for the 2009 Town budget. Councilman Yale stated that it would be prudent for the Town to have a small group ready to make decisions and budget accordingly; he further commented that he felt it was prudent that the Town go with Paychex as Town administrator because we were already paying for most of the service, and the services that the Town currently received, in his opinion, had been wonderful for this Town.
 
Motion by Councilman Yale to appoint Paychex as the Town’s agent for health insurance and work with them to decide on the proper programs and plans to put out to employees at the appropriate time this fall, and that a small committee consisting of appointees from the Town Supervisor - to include a Board member - be established when the time was right.
Seconded by Councilwoman Hawkins-Mance.
 
Discussion: Councilwoman Marini stated that she had a concern with the Town making a choice on the company representing us without looking at numbers to compare with any other ones. Ms. Etsler stated that the Town would be in a community-rated pool, so the rates were going to be the rates.
 

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Nay

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye

 

Supervisor Plant  Aye

Motion carried.
 

DEPARTMENT HEAD REPORTS:

HIGHWAY DEPARTMENT – STREET SWEEPER SURPLUS DECLARED
Motion by Councilwoman Hawkins-Mance to declare the 1992 Mobile Athey H-10 Street Sweeper, VIN #1A9H13DF4MR059042, Inventory #H-8011-ME, surplus to the needs of the Highway Department, to be sold at the Municipal Auction in Palmyra, New York, in 2008.
Seconded by Councilwoman Marini.

 

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Aye

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye

 

Supervisor Plant  Aye

Motion carried.
 
Comment: Supervisor Plant commented that he was very pleased with the way Mike Frederes, Highway Superintendent, dealt with this situation. Mike Frederes stated that he basically got a 2008 for a 2007 price; it took a little bit of negotiating. Councilman Yale commented that he did a very good job and gave him a thank-you from the Town.
 
HIGHWAY DEPARTMENT – GOVERNOR PATTERSON’S PRESS RELEASE ANNOUNCEMENT
Mike Frederes, Highway Superintendent, read some of the press release information
from the State of New York, David A. Patterson, Governor. dated May 1, 2008, as follows:

GOVERNOR PATTERSON ANNOUNCES $13.7 MILLION IN GRANTS TO REDUCE LOCAL GOVERNMENT COSTS.
 
Grants Will Save Taxpayers Money and Improve Efficiency in 67 Local Governments
 
Governor David A. Patterson today announced the recipients of 67 grants totaling $13.7 million that will help improve efficiency and lead to savings for taxpayers throughout partnerships among local governments. The grants will be awarded under the Shared Municipal Services Incentive (SMSI) program, which reduces the cost of local government by providing technical assistance and competitive grants to municipalities for the development of projects that will trim costs and promote shared services among two or more localities. Grants will be used to purchase a new shared public works facility, shared equipment for infrastructure and highway maintenance, evaluate condition and potential improvement for parks and recreational resources as well as upgrades to water supply and distribution systems.
 
“The high cost of government has become an impediment to economic growth in many regions in New York State,” said Governor Patterson. “I am very pleased to award these grants to forward-looking governments that recognize the need to do more with less during these fiscally challenging times. The programs we are funding today demonstrate that significant cost savings are possible, if we think creatively and act diligently.”
 
SMSI was established by the 2005 – 2006 New York State budget to promote shared services, cooperative agreements, mergers, or consolidations and dissolutions among two or more units of local government. SMSI grants are awarded on a competitive basis. This year, the Department of State received 241 applications requesting a total of $51.7 million in grant money.
 
A compete list of the grant recipient projects can be found at the Department of State’s website at www.dos.state.ny.us .
 
Mike Frederes continued to share that the Towns of Palmyra, Macedon, and Walworth and the Village of Palmyra would jointly purchase and share an aerial lift truck, a vacuum truck and a wheeled excavator. The municipalities will share the use of the vacuum truck to clean catch basins in the streets and roadways, the aerial lift truck for maintaining trees, street lights, traffic signals, and building maintenance. The Town and Village of Palmyra will share the excavator for maintaining roadside drainage, reconstructing streets and roadways, and repairing water and sewer mains. Mike Frederes commented that this was the 3^rd highest grant written, for a total of $449,792.78. Council members congratulated him.
 
SEWER DEPARTMENT – BID 500 NEW DIFFUSERS AND 10 NEW FEED HOSES FOR THE S.B.R. TANKS
Rob Burns, Sewer Superintendent, requested authorization and recommended going out to bid to purchase 500 new diffusers and 10 new feed hoses for the S.B.R. tanks. He commented that the current diffusers and feed hoses had reached the end of their life cycle and were no longer operating properly or efficiently. He stated that this was putting an abnormal load on the blowers, causing premature and excessive electrical usage. Councilman Maciuska reiterated that there were some problems with the diffusers. The Sewer Department had had an expert look at the problem with the blowers; their recommendation was before you look at the blowers you need to fix the problem with the diffusers, because that is one of the problems. The life cycle on the diffusers is 3 – 8 years, they have not been replaced since the new sewer plant was built. The Town has also not established a maintenance program; so going forward, one of the recommendations Councilman Maciuska and Rob Burns discussed was setting up a replacement program so that over an 8-year period, the Town would replace so many a year such that you wouldn’t be hit with a big cost. The labor would be Town forces from the Waste Water Treatment Plant so it could be done on our time schedule.

Motion by Councilman Maciuska to recommend that the Town go out for bid for the replacement of 500 diffusers and 10 feed hoses.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 5 Nays 0
 
SEWER DEPARTMENT – SURPLUS AND BID SALE OF SEWER PRESS
Motion by Councilman Maciuska to declare surplus the 1985 R&B Model # 5600 34 Plate and Frame Filter Press, Manufacture #114651, Serial # 0-22-120-0005-00,
advertise for sealed bid sale of the Filter Press and authorize the Sewer Superintendent to sell to the highest bidder.
Seconded by Councilwoman Marini.
 

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Aye

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye

 

Supervisor Plant  Aye

Motion carried.
 

RECREATION – GANANDA BANDITS AUTHORIZATION
Motion by Councilwoman Marini authorizing the Gananda Bandits to use Sherburne Park.
Seconded by Councilwoman Hawkins-Mance.

Adopted: Vote Ayes 5 Nays 0
 
RECREATION – ALCOHOL USE AMY DALY – GINEGAW PAVILION
Jacqueline Van Lare presented an alcohol use permit for Friday, June 13, 2008, for Amy Daly of 7208 Stoney Lonesome Road, Williamson, for beer from 2:30 PM to dusk at Ginegaw Park Pavilion. The group size would be 60 – 70 people.
 
Motion by Councilwoman Marini authorizing an alcohol use permit for Amy Daly on Friday, June 13, 2008, from 2:30 PM to dusk, at Ginegaw Park Pavilion.
Seconded by Councilman Maciuska.
 
Discussion: Councilman Yale asked if this was a non-resident of the Town. He stated he would like to reiterate his problem that these Town parks, when not used by Town residents, block them up for the Town residents, even though it may be spontaneous use, he would vote his objection. Supervisor Plant commented that in some of the grants the Town had applied for, one of the situations that we had in our park that was different from others, was that we did allow out-of-town users and that was one of the things that we were using to try to help us get the grants for a new pavilion. Supervisor Plant stated that if the pavilion were not booked for this particular date, he would decide he had no problem with it. Councilman Maciuska commented that perhaps the Town could go to a lottery system the first week in January and it would be first-come, first-serve. Councilwoman Marini stated that the applicant would have to pay a higher rate to use the park because she was not a resident. Councilman Yale commented that he would support a methodology that a non-resident had to pay a higher rate. Jacqueline Van Lare and Councilwoman Marini commented that non-residents do pay a higher rate. Councilman Yale stated that he was not aware of this and asked how much more did they pay. Jacqueline Van Lare and Councilwoman Marini advised the cost was double than what a resident paid. Jacqueline stated that a resident paid $25.00 and a non-resident paid $50.00. Councilman Yale stated that he was still not sold that this amount covered the cost of maintaining the parks that our residents were paying for.
 

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Aye

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Nay

 

Supervisor Plant  Aye

Motion carried.

RECREATION – ANNUAL OPENING DAY CELEBRATION
Jacqueline Van Lare reminded Council members of the annual opening day celebration on Saturday, May 10. She commented that Mark’s Pizzeria would be sponsoring the event and providing all the food. Councilman Yale commented that was very nice of them. Jacqueline explained that the scoreboard would be arriving
on Monday, May 5, and Mike Frederes, the Highway Department and Sewer Department would start to dig the footers on Tuesday, May 6.
 
Comment: Supervisor Plant commented that he hoped everyone had received the Town Topics newsletter. He reported that the cost of this flyer, 32 pages, was $2,487 and change. Jacqueline Van Lare brought in $1,850.00, so the cost for this flyer was $637.00. Council members said “nice job.” Supervisor Plant continued to say that Jacqueline had gone out and gotten advertising, almost to the point where there was too much, so the Town was talking about having to put a limit on it.
 

  

ASSESSOR –
Nothing to report at this time.
ENGINEER -
Nothing to report at this time.

TOWN CLERK – OFFICE UPDATE
Susie Jacobs, Town Clerk, advised the Town Board that with her second deputy being out of the office, she had been putting in her hours as well - and it was still undetermined how much longer she would be out. This led to her not being able to attend the New York State Town Clerk’s Conference in Saratoga Springs April 27 - April 30, 2008. Councilwoman Marini asked Susie since the conference was prepaid, were any of those funds refundable? Susie Jacobs commented that she had already requested a refund of the $120.00 registration fee that was prepaid by the Town.
 
TOWN CLERK – REMINDER OF RABIES CLINIC AND LICENSING
Susie Jacobs, Town Clerk, reminded everyone of the upcoming Rabies Clinic. She added that she had spoken to Lynn Crane, and for the first time during the Rabies Clinic Susie would be licensing dogs harbored in the Town of Walworth. Councilman Yale agreed that this was a great idea.
 
 

COMMITTEE REPORTS:

     

Councilman Maciuska commented that the Democrat and Chronicle for Thursday, April 24, 2008, had the following article in their Living Here Guide to Rochester 2008:
“Ginegaw Park, Walworth, Wayne County: This little gem, just minutes over the Monroe County line, offers something for all seasons. In the fall, the baseball and softball fields enabled my son to practice fielding and hitting. The short (40 yards) but steep (55-degree) slope outside the Town Hall/Library facility satisfies the daredevils of the family in the winter. Truly one of the most under-utilized but best sledding hills for school-aged children. Spring offers the creek that teems with green frogs and the short but educational trail with bugs under every rock. The combination of old and new playground-equipment along with the shelters and grills are great in summer.”
Councilman Maciuska congratulated the Parks Department and encouraged everyone to read the article.
SEWER COMMITTEE
Council Maciuska stated that the employees of the Sewer Department are “sprucing up” the Sewer Plant to invite the Town Board for “Come Meet the Sewer Plant.” There will be more information to come. Councilman Maciuska stated that there were some issues that they were working on, one of which had been addressed, but there was an issue with the sludge tank being held together in some spots with broom handles; the Town needed to take a look at this as well as the blower and compressor. Rob Burns, Sewer Superintendent, Councilwoman Marini and Councilman Maciuska will work on looking at the RFP’s for the Engineer and recommend someone to assist the Sewer Committee with this process. They would
like to have Council members tour the Sewer Plant to determine that the money being asked for was really needed. He stated that the Town did rebuild the Plant a couple of years ago but like anything else, it was a pretty toxic process and needed to be taken care of.
PERSONNEL COMMITTEE
Councilwoman Marini reported that she had been working with Supervisor Plant and Jean Johnson, Senior Account Clerk, regarding our payroll certifications for Civil Service. Based on the review with Wayne County she had three recommended changes in Personnel Classifications in order to properly list Civil Service titles:

1.	Clerk to the Supervisor, grade 13, should be moved to and reclassified as the position as Secretary to the Supervisor at grade 9, Step 1, for Barbara Kuelling. The funds for this change would come from the following: A1220.41, A1620.12, A1620.13, A1620.46.

 

2.

The Town presently had multiple Recreation Assistants and that title was in grade 16. That should be changed to Laborer for the Parks, grade 13. Those individuals affected would be Kevin Weiss, who would be placed at step 2, and Jeffrey Van Lare, who would be placed at step 1. Those funds would be coming from A7110.11 and A7310.14.

    

Councilwoman Marini stated that this should clean up all of the Town’s titles and put them in a proper grade.
Motion by Councilwoman Marini to approve the above modifications.
Seconded by Councilwoman Hawkins-Mance.
Discussion: Councilman Maciuska asked how this would impact what the Town projected for the budget this year; he stated that he knew the Town had money from the accounts. Councilwoman Marini stated that the Town had adequate funds and any shortages were being picked up from these other budgeted lines in order to pay them out for the rest of the year. She stated that there should be money left over but the Town was making provisions to be certain of that fact by transferring money from these other lines.

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Aye

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye

 

Supervisor Plant  Aye

Motion carried.
 
Motion by Councilwoman Marini to make these payroll changes effective April 28, 2008.
Seconded by Councilwoman Hawkins-Mance.
 

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Aye

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye

 

Supervisor Plant  Aye

Motion carried.

  

CEMETERY COMMITTEE
Councilwoman Hawkins-Mance reported that Jean Johnson and the Cemetery Committee had received a request from Pamela Smith of Walworth; her Brownie Troop would like permission to plant flowers on the graves of Veterans for Memorial Day. The Lions Club of Walworth would be donating $50.00 toward the purchase of flowers. The Cemetery Committee would be placing flags on all Veterans’ graves first, and then the Brownie Troop would be planting flowers on any grave with a flag on May 20. They would be planting at Baker Road and Freewill Cemeteries. They also had expressed an interest in the maintenance of cemeteries in terms of pulling weeds and whatever other jobs girls of this age (9 year olds) could do.
Motion by Councilwoman Hawkins-Mance authorizing Pamela Smith of Walworth and her Brownie Troop to plant flowers on the graves of Veterans at Baker Road and Freewill Cemeteries on May 20, 2008, as well as to perform other age-appropriate cemetery maintenance jobs.
Seconded by Councilman Yale.

Adopted: Vote Ayes 5 Nays 0
 
MS4 COMMITTEE
Councilwoman Hawkins-Mance reported that in order to get information out to the public, she had requested that “What is MS4” be placed on the Town website under Frequently Asked Questions, with a link to other MS4 websites.
 
TOWN COMPLEX STUDY GROUP PHASE II
Councilwoman Hawkins-Mance reported that the Town Complex Study Group Phase II met April 30, 2008, and had a really good start. Members had been divided into three groups with three assignments. Councilman Maciuska inquired as to what the projects were that these sub-groups would be working on. Councilman Yale stated that he would call these delineation of tasks to the various members of the group, not necessarily sub-groups. He further stated that one of the tasks was the finance/bonding issue. Another one was looking at developing an RFP for a consulting architect to come up with some conceptual design specifications for budget purposes for gross target, not for true design. The other one was looking at the various grants for financial assistance. Councilman Yale stated that this process would take a while and the ability of committee members to convene during the summer was difficult.
 
DOG ENUMERATION
Councilwoman Hawkins-Mance reported that the dog enumeration had started May 1, 2008, and would continue through the end of October, 2008, with half the Town being done if funds permitted. According to New York State, the whole Town must be enumerated by next year. Councilwoman Hawkins-Mance asked if Council members would like any status reports. Councilman Yale stated that from his prospective he would like a status report halfway through, so that if the Town needed to add any support or make any changes, they would have the time to do so. Supervisor Plant stated that he would like to see what streets had been done, the number of dogs that had been identified, and then the other part would have to come from the Town Clerk in terms of how many of those dogs were not licensed and then got licensed, as well as the amount of additional funds the Town received from the surcharge for an unlicensed dog. Councilwoman Hawkins-Mance commented that she had set it up so that the DCO’s vouchers would indicate every street that had been done. Discussion ensued as to whether Susie Jacobs, Town Clerk, would send out the letters to the unlicensed owners. The determination was that the DCO’s would take care of this.
 
SCOUT CLEANUP
Supervisor Plant commented that numerous Scout organizations, specifically Cadet Troop 1414 out of Gananda, spent a lot of time picking up trash along Route 350 at the end of Waterford Road. Councilman Yale congratulated them on a great job done.

  

NOTICE FOR ANNUAL MEETING FOR MS4 AT MACEDON:
Supervisor Plant mentioned that the annual meeting for the MS4 had been posted as follows and commented that Council members were not required to attend:

PLEASE TAKE NOTICE that the Town of Walworth will hold a presentation on its draft Stormwater Management Program Annual Report at the Town of Macedon Town Hall, 32 Main Street, Macedon, NY, 14502 on Thursday May 29, 2008 at 6:00 pm. Pursuant to the requirements established in the New York State Pollution Discharge Elimination System (SPDES) General Permit for Stormwater Discharges from Municipal Separate Stormwater Sewer Systems (MS4s) (GP No. 0-08-002), the New York State Department of Environmental Conservation requires the Town of Walworth to hold a meeting open to the public to discuss the Stormwater Management Program Annual Report and accept comments from the public, either written or verbal.
 
This meeting will be a joint meeting held in conjunction with the other eight members of the Ontario-Wayne Stormwater Coalition.
 
The annual report will be available for review at Town Clerk’s Office at the Walworth Town Hall, 3600 Lorraine Drive, Walworth, New York, and on the Ontario-Wayne Stormwater Coalition website at http://gflrpc.org/OntarioWayneMS4.htm after May 19, 2008.

Supervisor Plant stated that Council members had received a letter from the Attorney for the Town on what was required to set up Bingo properly. It included information that there had to be a General or Special Election that the public needed to vote on. So obviously there would be no Bingo permits this year. He stated that if this was something that the Town wanted to do, they would have to discuss it, decide if they wanted to do it, realize that there was additional work here, and then act on it fairly quickly; so that if the Town wanted it on the ballot in November, the Town would have to give the Board of Elections sufficient time to put it on the ballot. Susie Jacobs, Town Clerk, presented Council members with samples of Local Laws from other towns and the New York State Racing and Wagering Board Bingo Guidelines. It was decided that organizations/communities wanting to play Bingo in the Town of Walworth would need to contact the Town Board.

Supervisor Plant commented that the Town had a number of burn permits on the agenda. He stated that after the last meeting Wayne County issued a burn ban which created a little bit of a problem. Councilman Maciuska stated his concern because the Town’s Permit to Burn did not have a disclaimer. Supervisor Plant stated that after meeting at the County level, a vast majority of towns did not issue burn permits. He said that the Town should seriously consider no longer issuing burn permits; that takes some of the liability off the Town. Discussion ensued with Council members commenting on residents being accountable and complying with Town Ordinance. Ed Parrone, Parrone Engineering, commented that we were one of the few towns issuing burn permits, and some of the other items the Town should consider were not only safety, but also environmental concerns. At this point Supervisor Plant stated that the Town did not enforce burn permits. He added that the Town did have a Fire Marshall, Norm Druschel; however, he could not spend all weekend driving around looking for fires. More discussion ensued.
 
Motion by Councilman Maciuska to table burn permits until the Town Board had decided on a policy going forward.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 5 Nays 0

  

WINE TRAIL SUPPORT:
Supervisor Plant stated that he had received a letter from Wilma and Herm Young requesting support for the expansion of the Lake Ontario Wine Trail. The Supervisor indicated that this trail would bring attention to the wineries in our area and added that he thought a new winery might be going in on the Macedon-Walworth Line. Councilwoman Hawkins-Mance expressed support for this idea, indicating that this could bring business to our town.

Motion by Councilwoman Hawkins-Mance authorizing a letter of support to Assemblyman Robert Oaks and Senator Michael Nozzolio supporting the expansion of the Lake Ontario Wine Trail.
Seconded by Councilwoman Marini.
Adopted: Vote Ayes 5 Nays 0
 
INTEGRATED CONTRACT RENEWAL 100 HOURS:

Seconded by Councilwoman Hawkins-Mance.
 

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Aye

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye

 

Supervisor Plant  Aye

Motion carried.
 
CONTRACT WITH WALWORTH ANIMAL HOSPITAL:
Motion by Councilwoman Hawkins-Mance authorizing the Supervisor to enter into an agreement with the Walworth Animal Hospital for emergency services, should they ever be needed, to be billed at the Walworth Animal Hospital regular rates for one year.
Seconded by Councilman Yale.
Adopted: Vote Ayes 5 Nays 0
 
AUTHORIZE PAYMENT OF DENTICO BILL:
Motion by Councilman Yale authorizing pre-pay of Dentico bill for an amount not to exceed $5,940.00. Encumbered amount was $5,790.00 with the additional amount of $150.00 for bricks underneath the capstones requiring replacement.
Seconded by Councilwoman Marini.
 

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Aye

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye

 

Supervisor Plant  Aye

Motion carried.
 
ANTIVIRUS SUBSCRIPTION RENEWAL:
Supervisor Plant advised Council members that he had renewed the Antivirus Subscription.
 
SPRING CLEAN-UP:
Councilman Maciuska inquired if Town Board members had voted on the Town-wide Spring Clean-up. Councilman Yale stated that the funds had been authorized in the Fall of 2007.
 
REMINDER SIT WITH THE SUPERVISOR:
Supervisor Plant reminded everyone that there would be a “Sit with the Supervisor” session at Gananda Physical Therapy on Saturday, May 3, 2008, at 9:00 AM.
 

 
LIQUOR LICENSE #3116999 RENEWAL
 

WHEREAS, pursuant to the requirement of the New York State Alcoholic Beverage Control (ABC) Law, an applicant for a license to sell alcoholic beverages at retail, for on-premises consumption, as well as any applicant for renewal of such a license, must notify the Town Clerk of the municipality wherein the premise are located, and;
 
WHEREAS, the notice is given in order that the municipality, if it so desires, may express an opinion for or against the granting of said license or renewal to the ABC Board;
 
NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Walworth, that with respect to the renewal application submitted by Blue Heron Hills Country Club Liquor License number 3116999, Walworth, New York, for a license to sell alcoholic beverages at retail for on-premises consumption, the Walworth Town Board does express a favorable opinion;
 
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Town Council of the Town of Walworth adopts Resolution 36-08.
 

Roll call vote:
	Councilman Maciuska      Aye
	Councilwoman Marini  Aye

                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye

 

Supervisor Plant  Aye

Resolution carried.
 
ROOF PROGRESS UPDATE:
Supervisor Plant stated that the roof project had begun with one change order issued. The project should be completed next week.
 
WALWORTH HAMLET COUNTY UPDATE:
Councilman Yale and Mike Frederes, Highway Superintendent, discussed the progress that Wayne County had made with the roadway project in the hamlet, plans for the future, and the impact this has had to businesses in the area.
 
ADJOURNMENT:
Motion by Councilwoman Marini to adjourn.
Seconded by Councilwoman Hawkins-Mance and unanimously carried.

Respectfully Submitted,
Susie C. Jacobs, Town Clerk

Fred Prince - Transportation
Maureen Doyle – MS PE
Tom Lucieer – OE Maintenance
Mark Callahan - DO Administration
Lori Sensenbach – OP SCRIP
Pamela Buddendeck– FE Instructional
Rob Chapman – SRO
Mark Wyse - School Board Rep.
Pat Griswold – OE Nurse
Anna McGrath– HS Science
FROM: Bob Miller – Committee Co-Chairperson (Dir. of Facilities)
RE:                   Meeting Minutes