Letter to the Board

 

                          Att. A)
Wayne Central School District

“Students First - Excellence For All”

 

WALWORTH TOWN BOARD - REGULAR MEETING

15 NOVEMBER 2007

 
Presiding Supervisor Plant called the regularly scheduled Town Board meeting, held at the Walworth Town Hall, 3600 Lorraine Drive, to order at 7:33 PM.

Patti Marini    Councilwoman

MINUTES:

CORRESPONDENCE:
Susie C. Jacobs had nothing to enter into record.

SUPERVISOR’S REPORT:
Motion by Councilwoman Marini to approve and file the Supervisor’s Monthly Report for October, 2007, as presented.
Seconded by Councilman Keyes.
Adopted: Vote Ayes 4 Nays 0
 
PUBLIC PARTICIPATION:
Michael Lane addressed the Town Board again with his Eagle Scout project, the sign for Sherburne Road Park. The Town Board had asked Michael to speak with the Building Inspector. He reported that he had done this and presented a drawing of the proposed sign. Michael mentioned that he would try to solicit some donations for this project.
 
Motion by Councilwoman Marini to approve the Eagle Scout project as presented for an amount not to exceed $180.00.Seconded by Councilwoman Hawkins-Mance.
Adopted: Vote Ayes 4 Nays 0
Michael Lane thanked everyone.
 

 
 Roll call vote:    Councilman Keyes            Aye
         Councilwoman Marini  Aye
                               Councilwoman Hawkins-Mance  Aye
                               Councilman Yale  Absent
       Supervisor Plant  Aye
 Motion carried.
 
 
AUDIT OF CLAIMS RESOLUTION 67-07:
Councilwoman Marini offered the following Resolution 67-07 and moved its adoption.
Seconded by Councilman Keyes to wit:
 
WHEREAS, the following claims submitted at the scheduled Town Board Meeting of November 15, 2007, have been audited and approved by the appropriate Council members.

BE IT RESOLVED that the claims be paid on Abstract #11, numbered 1,490 through 1,619, in the following amounts:

 
BE IT FURTHER RESOLVED that the claims be paid on Abstract #11, numbered 180 through 193, in the following amounts:

NOW THEREFORE BE IT RESOLVED that the Town Council of the Town of Walworth adopt Resolution 67-07.  
 
Adopted this 15^th day of November, 2007, at the meeting of the Town Council.

Roll call vote:    Councilman Keyes            Aye
  Councilwoman Marini  Aye
                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Absent
   Supervisor Plant  Aye
Resolution carried.
 

 
DEPARTMENT HEAD REPORTS:
SEWER –
Nothing to report at this time.
 
Councilman Yale entered the meeting at 7:43 PM.
 
ASSESSOR –
Motion by Councilwoman Hawkins-Mance authorizing Karen Ambroz, Assessor, to attend a seminar of evaluations regarding wind turbines and wind farms for an amount not to exceed $95.00, from budgeted line A1355.43. Seconded by Councilwoman Marini.
Adopted: Vote Ayes 5 Nays 0
 
TOWN CLERK –
Nothing to report at this time.
 
COMMITTEE REPORTS:
TOWN CLERK’S OFFICE CLOSING
Councilman Keyes stated that the Town Clerk’s office would be closed on Wednesday, December 12, 2007, from 11:30 AM to 3:30 PM to attend a Wayne County Town Clerk’s Association meeting.
 
LIBRARY TRUSTEE APPOINTMENT
Motion by Councilwoman Hawkins-Mance to approve the appointment of Ronald Wrightstone as Library Trustee, to fill the unexpired term of Allison Lee, term expiring December 31, 2010.
Seconded by Councilman Keyes. Adopted: Vote Ayes 5 Nays 0
 
HUMANE SOCIETY OF ROCHESTER AND MONROE COUNTY CONTRACT
Motion by Councilwoman Hawkins-Mance to authorize the Supervisor to sign the contract with the Humane Society of Rochester of Monroe County, for which there is no charge if not used and balance is billed monthly for services provided. Seconded by Councilwoman Marini.
Adopted: Vote Ayes 5 Nays 0
 

Comment: Councilman Yale commended Department Heads for their excellent job in working on the budget.

Roll call vote:    Councilman Keyes            Aye
       Councilwoman Marini  Aye
                            Councilwoman Hawkins-Mance  Aye
                            Councilman Yale  Aye
    Supervisor Plant  Aye
Resolution carried.
 
 
ORCHARD VIEW DEVELOPMENT LETTER OF CREDIT RELEASE :
Supervisor Plant stated that this request was tabled from the meeting of November 1, 2007, at which time Mike Frederes, Highway Superintendent, had been asked to review and make his recommendations. Supervisor Plant stated that Mike had reviewed the request and approved the release.
 
Motion by Councilman Yale to authorize the release to Orchard View Development.
Seconded by Councilwoman Marini.
 
Discussion: Councilman Yale commented that all requests for letter of credit releases should be reviewed by the Sewer Superintendent, Highway Superintendent and Building Inspector for their recommendations prior to coming before the Town Board.
 
Adopted: Vote Ayes 5 Nays 0
 
 

PROPOSED LOCAL LAW NO. 6 PUBLIC HEARING AUTHORIZED:

Councilman Keyes offered the following Resolution 66-07 and moved its adoption. Seconded by Councilwoman Hawkins-Mance to wit:
 
BE IT RESOLVED, that Local Law No. 6 of the year 2007, entitled “A Local Law amending the Town of Walworth Municipal Code relating to SUBDIVISION OF LAND; SITE PLAN REVIEW; THAT AMENDING PARAGRAPH 16 OF SUBDIVISION B OF CHAPTER 151-18 ENTITLED “ONE-LOT RESIDENTIAL DEVELOPMENTS”; THAT AMENDING SUBDIVISION B OF CHAPTER 180-21 ENTITLED “ACCESSORY BUILDING”; THAT AMENDING SUBPARAGRAPHS (a),
 
(1), [a], [b], [c], [d], [e], (2), [a], [b] of PARAGRAPH 1 OF SUBDIVISION C OF CHAPTER 180-10 ENTITLED “RR-1 DISTRICTS: SINGLE-FAMILY RESIDENTIAL”; THAT AMENDING PARAGRAPH 1 OF SUBDIVISION C OF CHAPTER 180-10 ENTITLED “RR-1 DISTRICTS: SINGLE-FAMILY RESIDENTIAL”; THAT AMENDING SUBSECTION D OF CHAPTER 180-10 ENTITLED “RR-1 DISTRICTS: SINGLE-FAMILY RESIDENTIAL”; THAT AMENDING PARAGRAPHS (a) and (b) OF PARAGRAPH (4) OF SUBSECTION F OF CHAPTER 180-10 ENTITLED “RR-1 DISTRICTS: SINGLE-FAMILY RESIDENTIAL”; THAT AMENDING SUBDIVISION B OF CHAPTER 180-15 ENTITLED “B-2 DISTRICTS: GENERAL BUSINESS / PROFESSIONAL OFFICE / OFFICE RESEARCH / PARK HIGH – DENSITY RESIDENTIAL”; THAT AMENDED BY DELETING AND REPEALING CHAPTER 180-11 ENTITLED “RR-2 DISTRICTS: SINGLE-FAMILY RESIDENTIAL” OF ARTICLE IV ENTITLED “DISTRICT REGULATIONS” AND ALL AREAS PREVIOUSLY ZONED AS “RR-2 DISTRICTS: SINGLE-FAMILY RESIDENTIAL” SHALL NOW BE ZONED AS IN CHAPTER 180-10 “RR-1 DISTRICTS: SINGLE-FAMILY RESIDENTIAL”; OF THE TOWN OF WALWORTH MUNICIPAL CODE be and is hereby introduced before the Town Board of the Town of Walworth in the County of Wayne in the State of New York, and
BE IT FURTHER RESOLVED that copies of the aforesaid proposed Local Law be laid upon the desk of each member of the Town Board, and
BE IT FURTHER RESOLVED that the Town Board hold a Public Hearing on said Proposed Local Law at the Town Hall, 3600 Lorraine Drive, in the Town of Walworth, New York, at 7:50 o’clock PM on December 6, 2007, and
BE IT FURTHER RESOLVED that the Town Clerk publish or cause to be published a public notice in the official newspaper of the Town of said public hearing at least ten (10) days prior thereto.
 
Roll call vote:    Councilman Keyes            Aye
  Councilwoman Marini  Aye
                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye
   Supervisor Plant  Aye
Resolution carried.
 

Adopted: Vote Ayes 5 Nays 0

Councilman Keyes offered the following Resolution 70-07 and moved its adoption. Seconded by Councilwoman Hawkins-Mance to wit :
BE IT RESOLVED,
 
1.   The Town Board of the Town of Walworth authorizes the Town Supervisor, Robert Plant, to submit an application to the Shared Municipal Services Incentive (SMSI) Grant Program for the 2007-2008 Program Year.
 
2.   The Town of Palmyra shall act as the “Lead Applicant” for the SMSI grant application, The Town of Walworth will as a “Co-Applicant”.
 
3.   The Town Board authorizes the Town Supervisor to execute all financial and/or administrative processes relating to the grant program.

4.   The grant application shall be submitted for a “Shared Highway Services Incentive” award that would enable the Town and Village of Palmyra and the neighboring Towns of Macedon and Walworth to jointly purchase and share the use of specialized highway equipment. The Towns and Village have identified the need to purchase a combination vacuum truck/street sweeper, a bucket truck and a rubber-tired excavator. The project has been proposed to reduce the cost of government services by the cooperative purchase of expensive equipment that will be used to maintain storm water drainage systems, sweep roads and streets, trim municipally-owned trees, replace traffic signal lights and street lights, for excavating soil for various highway and street projects and maintenance activities.

5.   The Town of Palmyra will apply for the SMSI grant program with the Village of Palmyra and the Towns of Macedon and Walworth as co-applicants.

6.   Based on the estimated cost of $517,360 for the equipment to be purchased and shared, the Town will apply for a maximum grant amount of $465,624. The local share of the project cost will be $51,736.
 
7.   The Town of Palmyra is committed to providing 36.00 percent of the local share of the project cost, or $18,624.50.
 
8.   The Village of Palmyra is committed to providing 29.70 percent of the local share of the project cost, or $15,362.50.
 
9.   The Town of Macedon is committed to providing 17.15 percent of the local share of the project cost, or $8,874.50.
 
10.   The Town of Walworth is committed to providing 17.15 percent of the local share of the project cost, or $8,874.50.
 
11.   The source of the funds to pay the Towns’ local shares will come from the respective Highway Equipment Reserve Accounts of the Lead Applicant and the two Town Co-applicants. The source of the funds to pay the Village’s will come from the Village’s General Fund Budget Line Item A1640.2 entitled “Equipment Capital Outlay for Central Garage.”
 
12.   The Town of Palmyra will issue a Bond Anticipation Note (BAN) in the amount of $517,360 to have the funds on hand to pay for the equipment on delivery. Palmyra will request reimbursement from the State for $465,624 and $33,111.50 from the three co-applicants to be used with its local share of $18,624.50 to retire the BAN.
 
13.   The Town of Palmyra will work with the Village of Palmyra and the Towns of Macedon and Walworth to prepare and execute an inter-municipal agreement setting forth individual responsibilities for the implementation of the project including, but not limited to, the required financial commitments, use and maintenance of the equipment, storage of the equipment, insuring the equipment, and scheduling use of the equipment.

Roll call vote:    Councilman Keyes            Aye
  Councilwoman Marini  Aye
                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye
   Supervisor Plant  Aye
Resolution carried.
 
PERMIT TO BURN - 4522 ONTARIO CENTER ROAD:

Adopted: Vote Ayes 5 Nays 0
 
AUTHORIZATION TO GO OUT FOR BID – TOWN COMPLEX NEW ROOF:
Supervisor Plant discussed possible options available. Discussion ensued.
 
Motion by Councilwoman Hawkins-Mance approving the Supervisor to go out for bids for the Town Complex new roof as soon as the specifications are prepared.
Seconded by Councilwoman Marini. Adopted: Vote Ayes 5 Nays 0
 

Roll call vote:    Councilman Keyes            Aye
  Councilwoman Marini  Aye
                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye
   Supervisor Plant  Aye
Resolution carried.
 
DESIGN CRITERIA BOOK DISCUSSION:

Roll call vote:    Councilman Keyes            Aye
  Councilwoman Marini  Aye
                           Councilwoman Hawkins-Mance  Aye
                           Councilman Yale  Aye
   Supervisor Plant  Aye

ADJOURNMENT:
Motion by Councilman Keyes to adjourn.
Seconded by Councilwoman Marini and unanimously carried.

Respectfully Submitted,
 
 
Susie C. Jacobs
Town Clerk

                  Att. D)
 
NOVEMBER 26, 2007
 
ONTARIO TOWN BOARD MEETING
 

RESOLUTION IN RECOGNITION OF SERVICE TO THE TOWN OF ONTARIO

 
WHEREAS, Robert Fenn, after 31 years of 24 hour on call dedicated service to the Town of Ontario and its residents, has elected to retire on November 29, 2007, and
 
WHEREAS, Robert Fenn served as President of the CSEA Blue Collar Unit for the employees of the Town of Ontario and fought for fairness and benefits for all employees, and
 
WHEREAS, Robert Fenn was knowledgeable in all phases of road and underground construction and could operate all on-road and off-road equipment with safety and expertise, and
 
WHEREAS, Robert Fenn attended training for Sanitary Landfill Operations, air brake system adjustment under 49 CFR 396.25 of the Federal Motor Carrier Safety Regulations, Right To Know Law, Hazardous Waste Training, and
 
WHEREAS, Robert Fenn successfully completed the Highway Maintenance Welding Workshop through the Cornell Local Roads Program and attended the Annual School for Superintendent of Highways Roads Scholar Program in Ithaca, NY, and
 
WHEREAS, Robert Fenn received annual training for Mine Safety and Health as required by the NYS Department of Labor and was responsible for making sure that Material Safety Data Sheets from manufacturers were received as required by OSHA Regulations, and
 
WHEREAS, Robert Fenn attended training for New York State Disaster Preparedness, and
 
WHEREAS, Robert Fenn was responsible for acting on behalf of the Superintendent of Highway in his absence,
 
NOW, THEREFORE, in recognition of Robert Fenn’s contributions and service to the Town of Ontario and the County of Wayne, BE IT THEREFORE RESOLVED that the Ontario Town Board commends him for his service and dedication, and
 
BE IT FURTHER RESOLVED, that this RESOLUTION be entered into the minutes of the Ontario Town Board Meeting on the 26^th day of November, 2007 and that a certified copy of this resolution be presented to Mr. Fenn by the Town Clerk. 5 Ayes 0 Nays RESOLUTION ADOPTED

DECLARE NEGATIVE IMPACT ON STORMWATER IMPROVEMENTS

WHEREAS, the Ontario-Wayne Stormwater Coalition applied for and has conditionally received approval for grant funding of Water Quality Improvement Projects (WQIP); and
 
WHEREAS, under this Round 9 funding, the Town of Ontario specifically identified three existing detention ponds (the “Detention Ponds”) that would benefit from WQIP – Southbrook Estates, Summer Lake and Tops Plaza Detention Ponds; and
 
WHEREAS, the Town proposes to undertake work (the “Work”) at the three Detention Ponds under this 50/50 matching grant program would include modifications to the outfall structures and other pond enhancements in order to bring them more in compliance with current stormwater standards, utilizing Phase II Best Management Practices (“BMP”); and
 
WHEREAS, the Town Engineer has prepared short environmental assessment forms for the proposed Work on each of the three Detention Ponds;
 
NOW, THEREFORE, IT IS RESOLVED that the Town Board has considered the proposed Work at the Detention Ponds, and its potential for environmental impacts; reviewed and considered the EAFs, the criteria contained in 6 N.Y.C.R.R. §617.7(c), and other supporting information to identify the relevant areas of environmental concern; and thoroughly analyzed the identified relevant areas of environmental concern to determine if the Work may have a significant adverse impact on the environment, and finds that the Work would protect the environment, because the proposed Work will promote BMPs to address stormwater runoff; upon completion of these improvements, it is anticipated that the quality of water will be improved over existing conditions by using BMPs, resulting in a greater level of protection to the downstream tributaries; and noise levels and surface water quality would at most only be temporarily impacted during the course of the Work; and it is
 
FURTHER RESOLVED, that pursuant to the State Environmental Quality Review Act, the Town Board finds that the Work at each of the Detention Ponds will not have a significant impact on the environment, so that a Negative Declaration shall be made and duly filed, and an environmental impact statement need not be prepared; and it is
 
FURTHER RESOLVED, that the Town Board authorizes the Supervisor and the Superintendent of Water Utilities to take such other action as may be necessary to accept such grant funds and undertake the Work. 5 Ayes 0 Nays RESOLUTION ADOPTED

AUTHORIZATION TO EXECUTE CONTRACT FOR VISIONING SERVICES WITH
THE RESEARCH FOUNDATION OF THE STATE UNIVERSITY OF NEW YORK