1. VI. PUBLIC COMMENT
        1. C. REPORTS OF THE SCHOOL DISTRICT TREASURER • Period Ending November 30, 2005
  1. Train teachers in “Reading & Writing in the Content Area”.
  2. Operation
  3. Maintenance
  4. Employee Benefits
  5. To: Michael Havens, Superintendent of Schools
    1. Adopted: September 10, 2003    Revised: February …, 2006
  6. Policy Handbook Wayne Central School District Ontario Center, New York 14520
          1. SPEED LIMIT & VEHICLES ON SCHOOL GROUNDS
  7. Speed Limit
    1. Vehicles on School Grounds
    2. Parking Areas
          1. Student Vehicles on School Grounds
    3. Adopted: September 10, 2003     Revised: February …, 2006
  8. Policy Handbook Wayne Central School District Ontario Center, New York 14520
  9. By-Laws
    1. Adopted: September 10, 2003    Revised: January …, 2006
  10. Policy Handbook Wayne Central School District Ontario Center, New York 14520
        1. By-Laws
      1. A. APPOINTMENT & DUTIES OF THE SCHOOL DISTRICT TREASURER
    1. Adopted: September 10, 2003    Revised: January …, 2006
  11. Policy Handbook Wayne Central School District Ontario Center, New York 14520
    1. Adopted: September 10, 2003  Revised: January …., 2006
  12. Policy Handbook Wayne Central School District Ontario Center, New York 14520
    1. Adopted: September 10, 2003    Revised: January …, 2006
  13. Policy Handbook Wayne Central School District Ontario Center, New York 14520
    1. Adopted: September 10, 2003    Revised: January …, 2006
  14. Policy Handbook Wayne Central School District Ontario Center, New York 14520
    1. Revisions to Existing Policy Proposed by Policy Committee               5430 (New Number)
    2. Presented by Policy Committee for Second Reading on January 26, 2006 6680 (Former Number)
  15. USE OF DISTRICT CREDIT CARD (S)
      1. B. District Level Credit Cards
    1. Adopted: February 28, 2001  Revised: December 10, 2003  Revised: January …, 2006
  16. Policy Handbook Wayne Central School District Ontario Center, New York 14520

 
WAYNE CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION MEETING AGENDA
 
January 26, 2006 6:30 p.m. District Office Conference Room
 
 
 
 
6:30  Executive Session
 
7:00  Call To Order/Pledge of Allegiance
 
Approval of Agenda/Approval of Minutes            Att. 1
 
7:05  Public Comment
   
7:10  Board Member Comments
 
7:15  Action Items
 
7:20  Superintendent’s Report
1.   MS Academic Report                Att. 2
2.   Budget: Capital Portion                Att. 3
3.   Student Questions  
 
Break
                 
8:20  Board Action
1.  Approve Change Order                Att. 4
 
8:30  Policy                       Att. 5
 
8:40  Public Comment
 
8:45  Board Member Comments
 
8:50  Adjournment
 
 

Next Meeting Date: February 9, 2005 7:00 p.m. District Office Conference Room
 

District Mission Statement


District Mission Statement

Based on the belief that all students can learn, the staff of the Wayne Central School District accepts the responsibility to teach all students, regardless of differences, the fundamental skills. We further accept the responsibility to challenge all students to attain higher levels of achievement. Wayne Central will provide the opportunity, environment, and encouragement to meet this goal while developing the whole child, physically, socially, emotionally, and culturally.

 
 
WAYNE CENTRAL SCHOOL DISTRICT
Ontario Center, New York 14520
 

BOARD OF EDUCATION MINUTES      UNOFFICIAL UNTIL APPROVED
 
DATE: Thursday, January 12, 2006           TIME: 6:00 p.m.
TYPE: Regular Business Meeting      PLACE: Freewill Elementary School
 

PRESENT: Trustees Brunner, Davis, Griswold, Johnson, Lyke, Robusto, Schultz, Triou (arrived @ 6:05 p.m.), Wyse; District Clerk Switzer; Administrators Havens, Shaffer, La Ruche, Siracuse, Pearles, Cox, Schiek, Atseff, Spring, Callahan, Green
 

GUESTS: Visitor’s Roster filed in clerk’s agenda file, this meeting
 
I.  CALL TO ORDER: 6:00 p.m. by Frank Robusto, Jr., School Board Vice-President
       
II.  EXECUTIVE SESSION (Personnel)
 

 Mr. Wyse offered a MOTION to adjourn the meeting, at 6:02 p.m., for an executive session on personnel matters pertaining to specific persons. 8 Ayes, 0 Nays, 1 Absent (Mr. Triou), Carried.
 
(Mr. Triou entered the meeting @ 6:05 p.m.)
 
Prior to start of the business meeting, trustees and school personnel conducted a tour of the building to fulfill the requirement of §1705 of the Education Law for annual building visits.

   
III.   RECONVENE:     7:00 p.m.
 
IV.  PLEDGE OF ALLEGIANCE
 
V.  APPROVAL OF AGENDA & MINUTES (December 8, 2005)
 

  Mr. Wyse presented items on the appeal of a student suspension matter and a resolution for the energy performance project as additions to the agenda. Mr. Johnson offered a MOTION to approve the agenda for this evening’s meeting, as revised, and the minutes of the meeting of December 8, 2005, as presented. 9 Ayes, 0 Nays, Carried.
 

VI. PUBLIC COMMENT


VI.  PUBLIC COMMENT
 

Mr. Triou stated that public comment is some of the most valuable time spent by trustees who appreciate input from speakers. While immediate responses are not always possible, follow-up will occur if needed. He asked speakers to confine their remarks to five (5) minutes. Persons wishing to speak should first be recognized by the school board president, then identify themselves, any organization they may be representing at the meeting, and the agenda topic.
 
A.   Craig Litt, 1042 Ridge Road, Ontario, thanked the Board of Education and school staff involved for sponsoring the candidates’ night for Ontario town candidates last fall and encouraged them to continue the event prior to local elections. He suggested that more students pose questions and allocating more time is for questions of candidates from the audience. He believes this an important part of preparing students as community citizens.
 
B.   Mr. Litt, supra, believes that advanced government students should pose questions when they attend town board meetings in the same fashion as at school board meetings prior to obtaining signatures to verify their attendance at the meeting.
 
VII.     BOARD MEMBER COMMENTS
 
A.   Mr. Wyse noted that the TV production studio at the high school is now complete and encouraged everyone to visit the new facility. It will provide an excellent resource for our students.
 
B.   Mr. Wyse extended compliments to all parties involved in planning, staging and speaking at the high school’s career day today. He was pleased to participate and noted the enthusiasm of students for the event.
 
C.   Mrs. Lyke noted that the program meeting of the Four County School Boards Association on January 30th includes a presentation by Mr. Havens on interest-based negotiations. She encouraged trustees to attend the event at the B.O.C.E.S regional support center at Newark.
 
D.   Mr. Robusto noted that he, too, participated in career day activities at the high school and extended compliments to all parties involved, especially the Interact Club. He was pleased that a large number of the guest speakers were local alumna.
 
E.   Mr. Schultz noted that he, too, was pleased to participate as a guest speaker for career day and that he carried the positive, enthusiastic tone of the event for the remainder of his work day.
 
F.   Mr. Davis echoed the comments on the excellent preparation and presentation of the career day and noted that he was pleased to participate.
 
G.   Mr. Griswold extended welcome to Mr. Pearles, now served as acting principal at Ontario Elementary School, after his absence since retirement.
 

VIII.  BOARD PRESIDENT’S COMMENTS

 
A.   Mr. Triou extended compliments to all persons who planned and participated in the career day at the high school today.
 
B.   Mr. Triou extended condolences to the families of Deborah Phalen, teacher assistant in the computer center at Freewill Elementary School, and William Kosachook, retired director of pupil personnel services and chairperson of the Committee on Special Education and former principal of Ontario Elementary School.
 

IX.  REPORT ON ACTION ITEMS BY THE SUPERINTENDENT OF SCHOOLS

.
A.   Mr. Havens reported that he and other school officials had met with students following the December business meeting to discuss the interest they expressed in adding a sand volleyball court at the high school. A group of students is working with Bob Miller, director of facilities, to assemble information on costs to create, construct and maintain such a facility.
 

X.  REPORTS OF THE SUPERINTENDENT OF SCHOOLS
 

A.   VISIT BY DISTRICT SUPERINTENDENT
Wayne-Finger Lakes Board of Cooperative Educational Services
 
Mr. Havens introduced Dr. Joseph Marinelli, district superintendent of Wayne-Finger Lakes B.O.C.E.S., who was present for his bi-annual visit to the Board of Education and school district. He was accompanied by Walworth resident Jeanne Durfee, a member of the BOCES Board of Education and former member and officer of the Wayne Central Board of Education.
 
Mrs. Durfee noted that the visit is part of a goal of the B.O.C.E.S. Board of Education to keep communications and dialogue open with component school districts and school board members. Visits are made to each district once every two years; the program was started six (6) years ago.
 
Review of student achievement and future plans for trade and technical education, special education, staff development and educational technology and communications with component school boards and districts was made by Dr. Marinelli.
 
Dr. Marinelli distributed an outline of the programs and services offered by B,O.C.E.S. in trade and career education, special and alternative education, staff development, instructional and educational technology, shared services and cooperative programs. (copy filed in clerk’s agenda file, this meeting). The report also highlighted data on student achievement and the emphasis on support for local districts in mathematics and literacy education. Several of the trade and technical programs have earned national certification and articulation agreements are in place with sixteen (16) two- and four-year colleges which enable students to earn college credit for their trade and technical courses.
 
Baxter Lansing, a senior at Wayne Central, shared his experiences in the automotive technology program and the many career skills he has learned and applications of math, science, and language arts in his courses. He also noted the scholarship opportunities available and the national competition venues that students can enter.
 
Trustees extended compliments to Baxter for his presentation and remarks.
 
Mrs. Lyke asked if any internships are available for trade and technical courses. Baxter Lansing stated that he does work, part-time, at an auto parts firm but does not earn internship credit.
 
Mr. Triou asked about the national competition for auto repairs; Mr. Lansing shared details of the competition.
 
Mr. Havens noted that Trustee Davis participated in this event as a trade and technical student from our high school and advanced to the national competition. Mr. Davis stated that the team on which he competed traveled to the Indianapolis Speedway and finished in 13th place.
 
Trustees thanked Mrs. Durfee, Dr. Marinelli and Mr. Lansing for their presentations.
 
B.   RECRUITMENT FOR ELEMENTARY PRINCIPAL VACANCY • Ontario Elementary School
 
Mr. Havens presented the timeline for recruitment and selection of a principal for Ontario Elementary School to succeed Mr. Joseph Siracuse, who resigned to accept the position of principal of James A. Beneway High School for information of the Board of Education. (copy filed in clerk’s agenda file, this meeting). He asked that the Board of Education name a trustee liaison to the selection committee.
 
Mr. Havens noted that he is pleased that Mr. Robert Pearles, retired director of human resources and former principal at Ontario Elementary School, has agreed to serve as acting principal at Ontario Elementary School for the remainder of the current school year.
 
C.   UPDATE ON DISTRICT GOALS • SCHOOL IMPROVEMENT PLAN • 2005-2006
 
Mr. Havens presented a mid-year update on the district-wide school improvement plan for review and consideration by the Board of Education. (copy filed in clerk’s agenda file, this meeting)
 
He noted highlights of the goal areas and results to date as summarized on the report. Status reports to the Board of Education are planned for several areas during the second semester. State proficiency exams in language arts for grades K to 4 are occurring this week, mid-year Regents’ exams are scheduled for the end of January, including the Math A exam, and students will take the K-4 math exam in May and additional Regents’ exams in June.
 
D.   AD HOC COMMITTEE ON VOTER TURNOUT FOR ANNUAL SCHOOL ELECTION
 
Mr. Triou asked the pleasure of the Board of Education on designation of a committee to develop ways to increase voter turnout at the annual school election as discussed at prior meetings.
 
Following discussion, it was determined by consensus to form an ad hoc committee on voter turnout consisting of residents, staff members and school board representatives.
 
Mr. Triou named Mr. Griswold, Mrs. Lyke, Mr. Schultz and Mr. Davis to the committee and designated Mr. Griswold to serve as chairperson.
 
E.   BUDGET DEVELOPMENT • 2006-2007 • INSTRUCTIONAL PRIORITES
 
Mr. Havens presented a summary of instructional priorities in the school improvement plan for 2005-2006 and requested feedback from the Board of Education on them as the first step in development of the annual budget for the 2006-2007 school year. (copy filed in clerk’s agenda file, this meeting).
 
He invited Mr. Larry Spring, assistant superintendent for instruction, to lead a discussion on input from trustees which is generally summarized as follows:
 
Mr. Johnson asked if the summer reading program would continue; Mr. Spring stated it will.
 
Mr. Wyse suggested including the annual segments of the model school’s program as part of the instructional goals and endorsed acceleration of that schedule.
 
Mrs. Lyke requested that budget development insure that our students have a sufficient number of class sections to support the stated goals for reading, writing, language arts, Regents’ diploma rate and college-bound rate. She also supports the efforts to insure that each child has the opportunity to earn one (1) college credit before graduation from high school.
 
Mrs. Lyke supports expansion of programs in driver and traffic safety education, possibly to the junior class, to insure that each child has the opportunity to complete the class.
 
Mr. Wyse stated that he strongly supports continuation, and expansion, if possible, of the driver and traffic safety education program.
 
Mr. Griswold noted discussions at prior meetings about extending the length of the school day or school year and suggested consideration as part of budget development. Mr. Spring stated that the staff has begun to explore options in this area and college credit while in high school.
 
Mr. Griswold noted that the Board of Education has increased graduation requirements and established more rigorous requirements for a high school diploma. He stated that efforts to increase learning time or opportunities would support that standard. Mr. Spring stated that the model school’s program incorporates steps to insure that each child has the opportunity for achievement.
 
Mr. Davis noted the increasing availability of on-line courses and the potential that students who are over-achievers might use such an option to increase credits or complete courses during recess periods to allow more variety in their class schedules. Mr. Spring noted that some students do take advantage of this option and that the topic is now under review.
 
Mrs. Lyke asked if such options are available through Wayne-Finger Lakes Board of Cooperative Educational Services. Mr. Spring reviewed the nature and scheduling of advanced placement and college-level courses for high school students.
 
Mr. Havens stated that students who take on-line courses during recess periods may find they have time in their schedule for other courses.
 
Mr. Johnson asked that the budget insure that the 5% to 10% of students who do not pursue higher education have the preparation and opportunities in high school for productive careers.
 
Mr. Triou noted discussions at prior meetings of the value of obtaining feedback from graduates during their higher education experiences about the level of preparation in high school. He suggested exploring options to obtain such feedback on a regular basis.
 
Mr. Triou suggested feedback to the Board of Education at the end of the school year on the specific goals set for elementary education at the July, 2005 goal-setting workshop. Mr. Havens noted that a report on that topic is slated for the January 26th school board meeting.
 
By consensus, trustees agreed to continue the instructional goals outlined for the current school year and to pursue the additional topics noted in the preceding discussion.
 
F.   PROGRESS REPORT ON 2002 CAPITAL IMPROVEMENT PROJECT
 
Mr. Havens asked Mr. Atseff, assistant superintendent for business, to present an update on the 2002 Capital Improvement Project.
 
Mr. Atseff reviewed the few remaining “punch list” items for the capital project. The indoor concession stand in the new gym lobby at the high school is now in use and modifications to the lift area for the stage/gym/auditorium at Ontario Elementary School are nearly completed. Equipment has arrived for the applied technology classrooms and estimates for repair of moisture issues in the pit area of the performing arts center are under review, both at the high school. Some site and drainage work is set for completion this spring. He estimated that less than $100,000 will remain in the project budget after all change orders are considered.
 
Mrs. Brunner asked about the status of mitigation of moisture issues in the orchestra pit in the performing arts center at the high school (1997 Capital Project). Mr. Atseff stated that corrective action is somewhat complex and would involve repairs to the entire length of the wall in the performing arts center at an estimated cost of $230,000. He added that appx. $220,000 remains in the 1997 Capital Improvement Project which the Board of Education could use for the moisture issue. Mr. Havens stated that efforts would also occur to seek assistance for the repair costs from the original contractor.
 
Mr. Triou asked when the Board of Education would learn the final resolution of the moisture issue. Mr. Havens stated that he expects to have firm information available this spring.
 
Mr. Triou asked about the status of the leaks from the fire suppression system in the ceiling areas at the high school. Mr. Atseff stated that replacement of ceiling tile will occur as part of the final installation of the sprinkler system.
 
G.   PROGRESS REPORT ON 2005 ENERGY PERFORMANCE PROJECT
 
Trustee Davis outlined the status of the 2005 Energy Performance Project which the school district is submitting to the NYS Education Department for approval. The project is intended to provide energy cost savings through lighting upgrades, temperature controls, increasing roof insulation, window replacements at the middle school and Freewill Elementary School and monitoring energy consumption in school facilities. The proposed project will also include energy conservation efforts for the block heaters for diesel busses and installation of a new heating system for the transportation garage.
 
Note was made that the economic benefits of wind-powered alternative energy sources are not yet enough for school districts to incorporate them in energy performance contracts. The use of wind or other alternative energy sources is possible in future years and would also provide unique learning experiences for local students.
 
Mr. Atseff stated that he and Mr, Davis met with representatives of Atlantic Energy Co. and the school architects to review and discuss specifications for the project.
 
Mr. Robusto asked about the future uses of co-generation as a heating supply source and the level of demand for wind generated power supplies. Mr. Havens stated that he and Mr. Miller, director of facilities, met with representatives of Harbec Manufacturing Corp. to learn more about the windmill in use at their site on the north side of Route 104, east of Dean Parkway. They will incorporate that information into the 2005 Energy Performance Project.
 
Mr. Davis stated the present size of wind mills is too large for use by school districts. Mr. Griswold asked if there is an alternate source for school districts to purchase wind-generated power. Mr. Havens stated that Atlantic Energy Co. is exploring options for small wind mills at a firm in California and the potential for American firms to construct the equipment which is primarily a German product at this time.
 
Mr. Griswold asked how many school districts in New York Staten have wind-powered energy projects underway. Mr. Havens stated that no wind mills are yet in place; many are exploring the options.
 
Mrs. Lyke noted that a teacher she met at the open house at the trade and technical career center is obtaining certification in wind turbines. Mr. Havens noted that the applied technology teacher recommended for appointment on this evening’s agenda has built his own turbine and resided in a home which obtained its energy “off the grid.”
 
Mr. Davis noted that the 2005 Energy Performance Project is a “pay for savings program” and that Mr. Atseff is working diligently to insure that the school district receives maximum re-payment and savings.
 
Mr. Robusto asked if any guarantees are made; Mr. Atseff reviewed details. Mr. Havens noted that Mr. Atseff is very diligent in protecting the interests of the school district.
 
Mr. Schultz asked for clarification on the SEQRA process; Mr. Atseff provided details. Mr. Schultz asked if any portions of the 2005 Energy Performance Project qualify for state assistance through NYS Energy Research Administration (NYSERDA); Mr. Atseff stated it does and outlined details.
 
Mr. Triou asked what the payback term is for the proposed work. Mr. Davis stated that the expected return on window replacement is 29 years but numerous related savings have 10- or 12-year payback periods.
 
H.   FINANCIAL AND BUDGET UPDATE
 
Mr. Havens introduced Mr. Atseff to present monthly financial reports for review and consideration by the Board of Education.
 
Mr. Atseff presented reports and information for the general fund the period ending December 31, 2005 as follows: (copies filed in clerk’s agenda file, this meeting)
 
(1)   Revenue Status Report: 71% of budgeted revenues have arrived.
 
(2)   Expense Report: 36% of allocations are spent to date; appropriations and cash flow are in good shape.
 
Mr. Davis asked for clarification on the fund balance; Mr. Atseff provided details.
 
I.   STUDENT QUESTIONS
 
(1)   Megan Klee, 2139 Parrini Drive, Ontario, asked about the possibility of a senior lounge at the high school. Mr. Havens suggested that she and her classmates review the issue with the high school principal.
 
(2)   CJ Korff, 7630 Roder Parkway, Ontario, asked about the satellite center for classes from Monroe Community College at the high school. Mr. Havens stated the enrollment levels were not adequate to support the courses proposed for the local site; he looks forward to working with other higher education programs for satellite centers.
 
(3)   Becca Sonneville, 3875 Walworth-Ontario Road, Walworth, asked why driver and traffic safety education classes do not include vehicles with standard transmission. Mr. Havens encouraged her to discuss the topic with the high school principal.
 
(4)   Brady Wert, 3752 Ontario Center Road, Walworth, asked if the donkey basketball game would occur this year. Mr. Havens stated he has no reservations about the event as long as students and staff have an interest in participating.
 
(5)   Tyler Aman, 2647 Putnam Road, Ontario, asked where the college data is reported on graduates who enter military service. Mr. Havens explained how state regulations govern accounting for that information.
 
(6)   Greg Reed, 3897 Boynton Road, Walworth, asked if any more program reductions are planned to conserve energy; Mr. Havens provided details.
 
XI.  RECESS:    8:50 p.m.
 

XII. RECONVENE:  9:00 p.m.
 

XIII.  ITEMS FOR BOARD OF EDUCATION ACTION
 
 A. PERSONNEL CHANGES
 
 Mr. Havens presented the following personnel changes for review and consideration by the Board of Education:
 
 ADMINISTRATIVE STAFF
 
 APPOINTMENTS:
 
   ADMINISTRATIVE STAFF
 
 Robert E. Pearles, Jr., acting elementary principal, assigned to Ontario Elementary School, effective January 3, 2006 @ $350.00 per diem (replacement for Joseph Siracuse, named high school principal)
 
 David Ragusa, substitute assistant principal, assigned to the high school, effective January 4, 2006 @ $350.00 per diem (replacement for Jeffrey Pirozzolo, resigned )
 
 INSTRUCTIONAL STAFF
 
 RESIGNATIONS:
 
 Danielle Powelczyk, technology teacher, assigned to the middle school, effective January 1, 2006 (personal reasons)
 
Tracey Wiesmore, special education teacher, assigned to the middle school, effective February 4, 2006 (personal reasons)  
 
 APPOINTMENTS:
 
Nicole Favreau, health teacher, assigned to the high school, a six month temporary appointment anticipated from December 12, 2005 through June 30, 2006 at $35,000, pro-rated (replacement for Jessica Kleindienst while on child rearing leave).
 
Kim Gabriel, reading teacher, assigned to Ontario Elementary School, a seven (7) week temporary appointment from November 3 through December 23, 2005 at $35,000, pro-rated. (replacement for Diane Cameron while on medical leave).
 
Heather Jeffery, English-Language Arts teacher, assigned to the high school, a two (2) month temporary appointment anticipated from January 26 through March 27, 2006 at $36,250, pro-rated (replacement for Jacquelyn Courtney while on child rearing leave).
 
Michael Uchal, technology teacher, assigned to the middle school, a three year probationary appointment effective January 3, 2006 through January 2, 2009 at $35,000, pro-rated (replacement for Danielle Powelczyk, resigned).
 
Elizabeth Whitcher, English-Language Arts teacher, assigned to the high school, a six (6) week temporary appointment from December 19, 2005 through January 27, 2006 at $35,000, pro-rated (replacement for April Roods while on child rearing leave).
 
Additional Per Diem Substitute Teachers • 2005-2006 School Year
 
See Listing, Clerk’s Agenda File, This Meeting
 
Amended Coaching Appointments • Winter Season • 2005-2006 School Year
 
See Listing, Clerk’s Agenda File, This Meeting
 
Amended Extra-Duty Appointments • 2005-2006 School Year
 
See Listing, Clerk’s Agenda File, This Meeting
 
 LEAVE OF ABSENCE:
 
Eryne Altmire, elementary education teacher, assigned to the Ontario Elementary School, a combination paid and unpaid FMLA leave of absence, effective January 27 through June 30, 2006 (child rearing)
 
Diane Cameron, reading teacher, assigned to Ontario Elementary School, a paid FMLA leave of absence, effective November 3 through December 23, 2005 (medical reasons)
 
 SUPPORTIVE STAFF:
 
 RESIGNATIONS:
 
Carol Ann Malcolm, bus driver, effective December 31, 2005 (personal reasons)
 
Stephanie Sage, food service worker, assigned to the Freewill Elementary, effective December 23, 2005 (personal reasons)
 
 APPOINTMENTS:
 
Robert Miller, director of facilities and operations, a six month probationary civil service appointment effective November 30, 2005 through May 29, 2006. (changed from provisional to probationary status)
 
James Switzer, records management clerk, 0.50 FTE, assigned to district office, a temporary grant funded appointment effective September 1, 2005 through July 30, 2006 at $9.50 per hour
 
   Mr. Johnson offered a MOTION to approve the personnel changes as recommended by the superintendent of schools. 9 Ayes, 0 Nays, Carried.
 
B. CSE & CPSE PLACEMENT RECOMMENDATIONS
 
 Mr. Havens presented the pupil placement recommendations of the Committees on Special Education and Pre-School Special Education for review and consideration by the Board of Education.
 
 Mrs. Brunner offered a MOTION, seconded by Mr. Wyse, to adopt the following RESOLUTIONS for pupil placements by the CSE/CPSE, TO WIT:
 
 (1) to approve the recommendation for CSE pupil placements,
 
      RESOLUTION TO APPROVE RECOMMENDATIONS OF THE
    COMMITTEE ON SPECIAL EDUCATION AND
     AUTHORIZE ARRANGEMENT OF RECOMMENDED
        SPECIAL PROGRAMS & SERVICES
 
   RESOLVED, that the Board of Education approves the recommendations of the Committee on Special Education and authorizes the Director of Student Services to arrange the recommended special programs and services.
 
(2)   to approve the recommendation for CPSE pupil placements:
 
      RESOLUTION TO APPROVE RECOMMENDATIONS OF THE
    COMMITTEE ON PRE-SCHOOL SPECIAL EDUCATION AND
     AUTHORIZE ARRANGEMENT OF RECOMMENDED
        SPECIAL PROGRAMS & SERVICES
 
RESOLVED, that the Board of Education approves the recommendations of the Committee on Pre-School Special Education and authorizes the Director of Student Services to arrange the recommended special programs and services.
 
  On the question, the RESOLUTIONS were adopted by a vote of 9 Ayes, 0 Nays.
 


C. REPORTS OF THE SCHOOL DISTRICT TREASURER • Period Ending November 30, 2005



C. REPORTS OF THE SCHOOL DISTRICT TREASURER • Period Ending November 30, 2005

 
   Mr. Havens presented the reports of the school district treasurer for the period ending November 30, 2005 for review and consideration by the Board of Education.
 
Mrs. Brunner offered a MOTION to receive & file reports of the school district treasurer for the period ending November 30, 2005. 9 Ayes, 0 Nays, Carried. (copies attached to these minutes in the minute book ):
 

D. APPEAL OF A DECISION ON A STUDENT SUSPENSION MATTER
 

Mr. Havens presented the appeal of his decision on a student matter for review and consideration by the Board of Education.
 
Mr. Wyse offered a MOTION to uphold the decision of the superintendent of schools on the student matter. 9 Ayes, 0 Nays, Carried.
 

E.   SEQRA RESOLUTION FOR 2005 ENERGY PERFORMANCE PROJECT
 

Mr. Havens presented the resolution for the environmental impact of the proposed energy performance project for review and consideration by the Board of Education.
 
Mr. Robusto offered a MOTION, seconded by Mr. Johnson, to adopt a RESOLUTION for the environmental impact of the proposed energy performance project, TO WIT:
 
RESOLUTION REGARDING
STATE ENVIRONMENTAL QUALITY REVIEW
FOR THE 2005 ENERGY PERFORMANCE PROJECT
(NYS Environmental Quality Review Act)
 
WHEREAS, the Board of Education of the Wayne Central School District (the “Board”) has considered the impact on the environment of the proposed action:
 
(1)   James A. Beneway High School (SED # 65-08-01-06-0-001-007)
The project consists of energy performance contract improvements comprised of lighting system and control upgrades, weatherization measures, heating system improvements, and energy management system upgrades.
 
(2)   Ontario Elementary School (SED # 65-08-01-06-0-002-009)
The project consists of energy performance contract improvements comprised of lighting system and control upgrades, weatherization measures, and energy management system upgrades.
 
(3)   Ontario Primary School (SED # 65-08-01-06-0-004-010)
The project consists of energy performance contract improvements comprised of lighting system and control upgrades, weatherization measures, and energy management system upgrades.
 
(4)   Thomas C. Armstrong Middle School (SED # 65-08-01-06-0-006-008)
The project consists of energy performance contract improvements comprised of lighting system and control upgrades, weatherization measures, window replacements, and energy management system upgrades.
 
(5)   Freewill Elementary School (SED # 65-08-01-06-0-007-007)
The project consists of energy performance contract improvements comprised of lighting system and control upgrades, weatherization measures, window replacement, and energy management system upgrades.
 
(6)   Bus Garage (SED # 65-08-01-06-5-005-009)
The project consists of energy performance contract improvements comprised of lighting system and control upgrades, heating system improvements, and energy management system upgrades.
 
(7)   Maintenance Building (SED # 65-08-01-06-3-003-007)
The project consists of energy performance contract improvements comprised of lighting system and control upgrades, and
 
WHEREAS, the Board has reviewed the scope of proposed project prepared for the proposed action and has further consulted with its architects with respect to the environmental impacts of the proposed action, NOW, THEREFORE:
 
BE IT RESOLVED, by the Wayne Central School District as follows:
 
(1)   The Board hereby determines the proposed action is a Type II action in accordance with Article 8 of the Environmental Conservation Law (State Environmental Quality Review Act, SEQRA) having no significant environmental impact
(2)   No further review of the proposed action is required under SEQRA.
(3)   This RESOLUTION shall be effective immediately.
 
On the question, the RESOLUTION was adopted by a vote of 9 Ayes, 0 Nays.
 
XIV. POLICY COMMITTEE ITEMS
 
 First Reading
 Policy 1230 – Reporting Campaign Expenditures
 Policy 1320 – Appointment & Duties of the School District Treasurer  
 Policy 1420 – Execution of Policy Through Administrative Regulations
 Policy 1610 - Voting Procedures for School Elections
 Policy 2310 - Attendance By B..O.E. Members at Conferences, Conventions, & Workshops
 Policy 5430- Use of District Credit Cards
 
 Single Review
 Regulation 1335 – Reporting Procedures for the Internal Claims Auditor
 Regulation 2340 – Self-Evaluation by the Board of Education
 Regulation 3420 – Public Conduct on School Property
 
Mr. Johnson presented the policy and regulation items, noted above, for review and consideration by the Board of Education. He stated that the policy committee has completed 50% of the annual review of one-half of the policy handbook in addition to required annual review of policies and preparation of new and emerging issues as they occur.
 
Mr. Johnson noted that the review of the policy on the Code of Student Conduct has resulted in proposed revisions to the section on athletic and extra-curricular activities which the policy committee will present to the Board of Education in February. In addition, Regulations of the Commissioner of Education require that the Board of Education conduct a public hearing to consider input from staff, students, parents or other interested parties on any revisions to this policy. The committee is suggesting that the public hearing occur at the school board meeting when first reading of the proposed policy revisions are presented.
 
Mr. Johnson offered a MOTION to schedule a public hearing on proposed revisions to Policy 7310 – Code of Student Conduct, on Thursday, February 9, 2006 at 7:00 p.m. at the start of the Board of Education meeting at the district office and authorize the school district clerk to issue public notice of same. 9 Ayes, 0 Nays, Carried.
 
Mr. Johnson offered a MOTION to approve single reading of the policy regulations, noted above, as presented by the policy committee. 9 Ayes, O Nays, Carried.
 
Mr. Triou noted the item related to the community’s perception of the Board of Education as educational leaders on Regulation 2340 and invited trustees to consider any ideas for ways to measure those perceptions such as a survey of residents or a question on the district web site. Mr. Havens suggested conducting an exit survey of voters at the annual school election which could include a question on the perceptions of the Board of Education.
 
Mr. Johnson offered a MOTION to approve first reading of policy items, noted above, as presented by the policy committee. 9 Ayes, 0 Nays, Carried.
 
Mr. Johnson noted that the next policy committee meeting is set for Thursday, January 19, 2006.
 
XV.  ADDITIONAL PUBLIC COMMENT - None
 
XVI.  ADDITIONAL BOARD MEMBER COMMENTS
 
A.   Mr. Davis thanked the Board of Education for allowing him to serve as liaison to the energy performance project and on the facilities committee. He started efforts for the energy project before he retired as director of facilities for the school district and is pleased to help present and complete the project.
 
B.   Mr. Johnson extended compliments to senior Baxter Lansing for his presentation this evening.
.
C.   Mr. Schultz extended thanks to Chris Moore for his feedback and assistance in the sessions he presented at career day today on telecommunications.
 
D.   Mr. Triou appointed Mr. Griswold as trustee member of the search committee for principal of Ontario Elementary School.
 
E.   Mr. Triou thanked Mr. Davis for agreeing to serve as liaison to the district safety committee and for his presentation on the energy performance project this evening. He added that the energy project has the potential to provide great benefits to the school district.
 

XVII.  ADJOURNMENT
 

 Mr. Wyse offered a MOTION to adjourn the meeting at 9:20 p.m. 9 Ayes, 0 Nays, Carried.
Respectfully submitted,
 
JAMES E. SWITZER
School District Clerk
 
APPROVAL OF MINUTES
 
 The foregoing minutes of the Board of Education were submitted for review
   & (approved as presented)(corrected as noted) at the meeting of
January 26, 2006
---------------------------
School District Clerk

JES/jes:wp

 
 

 
 
Middle
School
Improvement
Plan

 

Commitment to Excellence Goal: Wayne Central Students will achieve a 90% passing rate on the 5-8 ELA and Math Exams
 
 

Introduction: The Wayne School district believes that the New York State 5-8 ELA and Math assessments are a proper benchmark for gauging student success with the middle school program and, while not totally accurate, can be used as a predictor of high school success. With the new requirements for a high school diploma in place for this year’s eighth graders, it is particularly important that they demonstrate they are competent in the areas of Math and ELA. The chart below shows the success rate on these two tests for the past several years.
 

 
 
Year 5-8 Math 5-8 ELA
1999-2000 46% 41%
2000-2001 40% 37%
2001-2002 61% 48%
2002-2003 69% 57%
2003-04 70% 51%
2004-05 76% 68%

 
While we are making good progress toward the goal at this rate it will take many years to achieve it. Some dramatic changes are necessary to achieve to desired passing rate in a reasonable length of time.
 
The plan laid out in the next few pages outlines the district’s plan for closing the gap between the goal and recent achievement. It was developed at the Administrative retreat and modified through meetings with administrators, teachers and the superintendent. The information gained in that those meetings formed the plan presented here.

 
 
I.  District Middle School Goal 1:
 
Reallocate special education resources to the general education setting to increase the passing rates of students with disabilities in ELA & Math.
 
 
A. All 8th grade Special Education, ELA and Math teachers will be trained in the co-teaching model of instruction
 
Task Responsible Person Completion Date
 
1.  Setup training
  		Ms.Stevenson 9/05
 
2. Provide co-teaching training 		Mr. Shaffer
  		9/05, 11/05, 12/05, 2/06
 
3. Embed Special Education teachers into ELA and Math classes on a daily basis 		Ms. Scheik 9/05
4. All 8th grade Special Education, ELA and Math teachers complete the training
  		Mr. Shaffer 2/06

B.  All 8th grade Special Education, ELA and Math teachers will be trained in the 14 test taking strategies
Task Responsible Person Completion Date
1. Setup and provide training Mr. Armocida 2/06
2. Teach students identified strategies every two weeks Mr. Adamo
Mrs. Warner 		ELA 2/06
Math 3/06
3. Assess student mastery through the analysis of student work and target areas of remediation
  		ELA & Math teachers Ongoing

C. Create targeted assistance for general education and SWD who are at-risk, before, during and after school
Task Responsible Person Completion Date
1. Establish student groups based on instructional needs Mr. Shaffer 9/05
2. Provided instruction for targeted areas during 1st period for those students who scored a 1 or 2 on the State assessment ELA & Math teachers
  		1/06
3. Provide before and after school support ELA & Math teachers 9/05

 
 
 
 
 
 
II.  District Middle School Goal 2:

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Train teachers in “Reading & Writing in the Content Area”.
 
A. Provide training for all middle school teachers
Task Responsible Person Completion Date
1. Setup training Mr. Armocida 6/06
2. Mosaic of Thought sub-committee identifies best practices Sub Committee 6/06
3. Peer Review of the best practices Ms. Wolcott 9/05
4. Sub-committee will train staff during monthly
Staff meetings 		Sub Committee 10/05, 11/05, 12/05, 1/06, 2/06, 3/06, 4/06, and 5/06

 

 
 
 
III.   District Middle School Goal 3:
Develop a summer school (skills camp) bridge program for all middle school grades.
 
 
A. Develop a rationale for the summer skills program
Task Responsible Person Completion Date
1. Research best practices of successful summer school programs ELA and Math Dept. Chairs 10/05
2. Meet with Elementary and H.S. summer school coordinators to glean ideas Mr. Armocida 9/05
3. Review data on student mastery of required skills by subject and grade level ELA and Math Dept. Chairs 10/05

B. Create desired outcomes
Task Responsible Person Completion Date
1. Prioritize what students should know and be able to do by grade level and subject ELA and Math Dept. Chairs 6/06
2. Differentiate the skills for each student using the data from a. 3 to develop an Individualized Instruction Plan for each summer school student Summer School Teachers 6/06

 
C. Create an assessment system
Task Responsible Person Completion Date
1. Develop benchmarks to measure student mastery of identified skills ELA and Math Dept. Chairs 1/06
2. Create an assessment ELA and Math Dept. Chairs 6/06
3. Students will complete the assessments and teachers will analyze the results Summer School Teachers 8/06

 
D. Create a structure to teach the desired skills
Task Responsible Person Completion Date
1. Identify subjects, skills, length of classes, transportation needs, State forms for reimbursement, etc. Mr. Armocida 1/06

 
 
 
 
 
 
 
 
E. Identify teacher and student expectations
Task Responsible Person Completion Date
1. List and convey expectations to all shareholders Mr. Shaffer 1/06

 
F. Cost Factor
Task Responsible Person Completion Date
1. Create a budget for the program to include; staffing, materials, transportation costs, staff training, and curriculum writing and stipends Mr. Armocida 1/06
2. Identify revenue sources Mr. Armocida 1/06

 
 

 
 
 
TO:  Michael Havens
 Superintendent of Schools
FROM:  Gregory Atseff
 Assistant Superintendent for Business
DATE:  January 26, 2006
RE:  2006/2007 Budget
 
 
Attached is the first draft of the Capital portion of the 2006/2007 proposed budget. The following are included:
 
1.  A three-part budget comparison, which shows the proposed Capital budget in comparison to the existing Capital budget.
 
2.  The complete breakdown of the budget, by budget code, for the Capital portion of the budget.
 
Budget highlights for the Capital portion include:
 

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Operation
  Decrease in custodial salaries reflecting staffing reconfiguration
  Increases in gas and electric
  Increases in extra help salaries to address new minimum wage rate
 

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Maintenance
  Increase in equipment to address athletic field maintenance
  Two new 1 ton trucks to replace a 1987 truck and a 1995 Chevy Mini Bus (161,450 miles)
  Increase in facilities plan to address building needs
  Increase in fuel costs
 

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Employee Benefits
  TRS rate increase from 7.25% to 7.97%
  12% increase in health insurance costs
 
Debt Service
  Principal and interest payments for Capital Project
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 


 

 




 

 

 
 
 
 
 
 

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To:  Michael Havens, Superintendent of Schools
 
From:  Gregory Atseff, Assistant Superintendent for Business
 
Date:  January 18, 2006
 
Re:  Change Order CO-35
 
 
 
 
Attached is a copy of Change Order CO-35, from Christa Construction. This change order is for the cost necessary to convert Beneway High School Room 12 A into a science room.
 
Please present the following resolution to the Board of Education at their meeting on January 18, 2006:
 
 
         Resolution
 
Resolved; that upon the recommendation of the Superintendent of Schools, the Board of Education of the Wayne Central School District hereby approves Change Order CO-53 from Christa Construction for $12,420.00.
 
 
 

 
 


 
Policy Submitted for First Reading
 

 

3220   - Public Participation at Meetings of the Board of Education
 
3290 – Speed Limit & Vehicles on School Grounds
 

 
 
 
 
 
 
 
 
 

Policy Submitted for Second Reading
 

 

1230 – Report of Campaign Expenditures
 
1320 – Appointments and Duties of the District Treasurer
 
1420 – Execution of Policy through Administrative Procedures
 
2320 – Attendance by Board members at Conferences,
  Conventions and Workshops
 
5430 – Use of District Credit Cards
 
 

 
 
 
 
 
 
 
 
1/26/06
 
 

Proposed Revisions by Policy Committee; Annual Review of Section    3220P
Underlined Text Deleted; New Text in Bold Italic
Presented for First Reading by Board of Education on January 26, 2006
 
Community Relations
 
PUBLIC PARTICIPATION AT MEETINGS OF THE BOARD OF EDUCATION
 
 The Board of Education recognizes its responsibility to hear and respond to public comment and therefore encourages public participation at school board meetings. There will be specific items on school board meeting agendas to provide an opportunity to address the Board of Education.
 
   Generally, the Board of Education does not take action on items presented by speakers. Items noted by speakers will be referred to appropriate school personnel for response.
 

   A reasonable period of time, not to exceed 30 minutes (which may be waived by a majority vote of the Board of Education), may be set-aside at school board meetings for public comment.
 
   Each speaker will limit his or her comments to three (3)  five (5) minutes. If needed, an additional two-(2) minutes may be allowed to a maximum of five (5) minutes. Additional time may be allowed at the discretion of the school board president.
 
   People wishing to speak should first be recognized by the school board president, then identify themselves, any organization they may be representing at the meeting, and the agenda topic they wish to discuss. Comments should be kept as brief as possible and relate to school matters.
 

   The school board president is responsible for the orderly conduct of the meeting. S/he He or she has the discretion to allow speakers to yield their time to another speaker provided such action does not exceed the thirty (30) minute maximum stated above and does not restrict the time for comments by other speakers.
 
 

 

 
 
 
 
 
 
 
 
 

 


Adopted: September 10, 2003    Revised: February …, 2006



Adopted: September 10, 2003        Revised: February …, 2006
 

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Policy Handbook Wayne Central School District Ontario Center, New York 14520
 

 
 

Proposed Revisions by Policy Committee; Annual Review of Section    3290P
Underlined Text Deleted; New Text in Bold Italic
Presented for First Reading by Board of Education on January 26, 2006
   
Community Relations
 

SPEED LIMIT & VEHICLES ON SCHOOL GROUNDS


SPEED LIMIT & VEHICLES ON SCHOOL GROUNDS
 

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Speed Limit
 

A speed limit of ten (10) miles per hour is established for all vehicles proceeding on school district property. Unsafe driving or exceeding the established and posted speed limit with any motorized or non-motorized vehicle is prohibited.
 


Vehicles on School Grounds



Vehicles on School Grounds
 

The recreational use or racing of snowmobiles, minibikes, motorcycles, all terrain vehicles (ATV's) or similar vehicles or objects is prohibited on school district property.
 
The use of skateboards, roller skates, roller blades or remote control objects devices on school district property is prohibited between the hours of 7:00 a.m. and 5:00 p.m. on school days unless it is an activity authorized by the building principal superintendent of schools
 


Parking Areas



Parking Areas
 

Vehicles may not be parked in designated bus loops during school hours or, at any time, in designated fire lanes or handicapped spaces (except with state permit).
 
Vehicles may not be parked on school district property overnight without prior approval of the superintendent of schools or his or her designee.
 
 Unauthorized vehicles parked on school district property during restricted hours may be towed, at the owner’s expense, upon the direction of the superintendent of schools or his or her designee.
 

Student Vehicles on School Grounds


Student Vehicles on School Grounds
 

High school students with valid driver’s licenses may be eligible to drive to school and park on school grounds. Specific regulations for those students are contained in the high school student handbook.
 

NYS Vehicle & Traffic Law §1670
 
 


Adopted: September 10, 2003     Revised: February …, 2006



Adopted: September 10, 2003         Revised: February …, 2006
 

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Policy Handbook Wayne Central School District Ontario Center, New York 14520
 

 

Proposed Revisions Reflect Chapter 466 of Laws of 2004  `  1230
Presented by Policy Committee for Second Reading on January 26, 2006
New Text in Bold Italic; Deletions Are Underlined
 

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By-Laws
 
 
REPORTING OF CAMPAIGN EXPENDITURES
 

Each candidate for the position of member of the Board of Education whose expenses, or contributions received by him or her, exceed $500.00 must file a sworn statement accounting for his or her campaign expenditures and contributions with both the school district clerk and an additional statement with the Commissioner of Education, itemizing such expenditures and/or contributions.
 
In the event the expenses, or contributions received by him or her, do not exceed $500.00, in the aggregate, then a sworn statement to that effect must only be filed with the school district clerk.
 
A preliminary statement must be filed no later than thirty (30) days before the election. 
 
The first second statement shall be filed no later than five (5) ten (10) days before the election.
 
The third and final statement shall be filed within twenty (20) days after the election. Each statement must cover the period up to an including the day before the day specified for the filing of the statement.
 
Any contribution or expense, however, in excess of $1,000 that is received after the closing date for the most recent required statement, but before the election, must be reported, in the same manner as other contributions, within twenty-four (24) hours after its receipt.
 
Persons who make expenditures of $25.00 or more on the candidate’s behalf, without the candidate’s approval, must also fPersons who make expenditures of $25.00 or more on the candidate’s behalf, without the candidate’s approval, must also file a sworn statement with the school district clerk that such expenses were not approved by the candidate.
 
All statements must be sworn before a notary public, a commissioner of deeds, a lawyer or a public official authorized by New York State law to administer oaths.
 
Each statement is deemed filed when it is deposited in an established post office within the prescribed time, duly stamped, registered and directed to the school district clerk and, if necessary, the Commissioner of Education. Each statement shall be preserved for a period of three (3) years from the date of filing thereof and is considered a public record open to public inspection.
 

Education Law § 1528 and 1529, As Amended


Adopted: September 10, 2003    Revised: January …, 2006



Adopted: September 10, 2003        Revised:  January …, 2006
 

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Policy Handbook Wayne Central School District Ontario Center, New York 14520
 

Annual Handbook Review by Policy Committee; Bold Is New, Underline is Removed 1320
Presented by Policy Committee for Second Reading on January 26, 2006
 


By-Laws



By-Laws
 


A. APPOINTMENT & DUTIES OF THE SCHOOL DISTRICT TREASURER



A.   APPOINTMENT & DUTIES OF THE SCHOOL DISTRICT TREASURER
 

Job Description
 
 The school district treasurer is appointed each year by the Board of Education at the re- organizational meeting and serves at the pleasure of the Board of Education. The salary of the school district treasurer shall also be fixed annually at the re-organizational meeting. The school district treasurer is the custodian of district monies and will be bonded as required by law.
 Duties and responsibilities will include the following:
1.   Receiving and disbursing district monies, including:
(a)   Depositing monies in the Board officially designated bank(s)
(b)   Disbursing monies upon receipt of a signed warrant or certified payroll
(c)   Issuing pre-numbered receipts for monies received, with the original going to payer and a copy retained by the treasurer
(d)   Signing all checks, using check-signing machine authorized by the Board of Education, and properly safeguarding the signature plate and key.
 
2.  Maintaining detailed accounting records including:
(a)   Reconciling cash bank balances after obtaining the bank statements each month.
(b)   Rendering a monthly report for each fund (bank account), showing cash balance on hand at beginning of the month, receipts by source during the month and reconciliation with bank statement
(c)   Rendering a report to the Board of Education at least quarterly (monthly, if budget transfers have been made since the last report) for each fund including no less than the revenue and appropriation accounts required in the annual state budget report.
(d)   Being responsible Have responsibility for the preparation of the annual financial report in the format prescribed by law.
(e)   Maintaining separate bank accounts for each fund: payroll, capital fund, federal aid fund and extra classroom activity fund account.
(f)   Transferring between or among budget appropriations when authorized by the Board of Education
(g)   Auditing accounts and filing such reports annually as required.
 
3.  Establishing and maintaining records to show the following information:
(a)   Available balance at the close of a fiscal year and the projected total expenditures
(b)   Amount of insurance premiums coming due
(c)   Amounts of principal and interest on indebtedness that will need to be paid during the coming fiscal year and the amount of retirement deductions
(d)   Expenditure and receipt history of previous years
 
 


Adopted: September 10, 2003    Revised: January …, 2006



Adopted: September 10, 2003        Revised: January …, 2006

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Policy Handbook Wayne Central School District Ontario Center, New York 14520
 
 

Annual Handbook Review by Policy Committee; Bold Is New, Underline is Removed 1420
Presented by Policy Committee for Second Reading on January 26, 2006
 
By-Laws
 
 
 
EXECUTION OF POLICY THROUGH ADMINISTRATIVE REGULATIONS
 
 

The Board of Education delegates to the superintendent of schools the function of specifying required actions and designing the detailed arrangements under which the schools will be operated.
 
These rules and these detailed arrangements shall constitute the administrative regulations governing the schools. They must in every respect be consistent with the policies adopted by the Board of Education.
 
The Board of Education shall review and approve administrative regulations. The administrative regulations shall become a part of the school district policy handbook and are available for public inspection in written printed and/or electronic format at the district offices.
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 


Adopted: September 10, 2003  Revised: January …., 2006



Adopted: September 10, 2003    Revised: January …., 2006
 

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Policy Handbook Wayne Central School District Ontario Center, New York 14520
 

Proposal to Delete Text; Annual Review of 50% of Handbook     2320

Deleted Text Underlined: New Text in Bold Italic               
Presented by Policy Committee for Second Reading on January 26, 2006
 
Internal Operations
 
ATTENDANCE BY BOARD MEMBERS AT
CONFERENCES, CONVENTIONS AND WORKSHOPS
 

In recognition of the need for continuing in-service training and development for its members, the Board of Education encourages the participation of all members in meetings and activities of area and state school boards associations as well as in the activities of other educational groups.
 
Board of Education members are encouraged to study and examine materials received from these organizations as well as publications and tapes available in the district office.
 
In order to control both the investment of time and funds necessary to implement this policy, the Board of Education establishes these principles and procedures for its guidance:
 
 a)  The superintendent of schools will compile, maintain, and distribute to each school board member a calendar listing school board conferences, conventions, and workshops to help them decide which meetings appear to be most promising in terms of producing direct and indirect benefits to the school district.
 
 b)  School board members may seek reimbursement for reasonable and necessary expenses not paid for directly by the district (e.g. travel, hotel, meals, and registration) upon submission of receipts.
 
 c)  Upon request, Board of Education members may be given a reasonable cash advance for anticipated conference expenses. An accounting and documentation of the funds must be made to the business office within fourteen (14) calendar days of the school board member's return to the district.
 
 d)  When any Board of Education member attends a conference, convention, or workshop, the member will be requested to share information, recommendations, and materials acquired at the event.
 

 
 
 
 
 
 


Adopted: September 10, 2003    Revised: January …, 2006



Adopted: September 10, 2003        Revised: January …, 2006
 

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Policy Handbook Wayne Central School District Ontario Center, New York 14520
 
 

Proposal to Delete Text; Annual Review of 50% of Handbook     2320

Deleted Text Underlined: New Text in Bold Italic               
Presented by Policy Committee for Second Reading on January 26, 2006
 
Internal Operations
 
ATTENDANCE BY BOARD MEMBERS AT
CONFERENCES, CONVENTIONS AND WORKSHOPS
 

In recognition of the need for continuing in-service training and development for its members, the Board of Education encourages the participation of all members in meetings and activities of area and state school boards associations as well as in the activities of other educational groups.
 
Board of Education members are encouraged to study and examine materials received from these organizations as well as publications and tapes available in the district office.
 
In order to control both the investment of time and funds necessary to implement this policy, the Board of Education establishes these principles and procedures for its guidance:
 
 a)  The superintendent of schools will compile, maintain, and distribute to each school board member a calendar listing school board conferences, conventions, and workshops to help them decide which meetings appear to be most promising in terms of producing direct and indirect benefits to the school district.
 
 b)  School board members may seek reimbursement for reasonable and necessary expenses not paid for directly by the district (e.g. travel, hotel, meals, and registration) upon submission of receipts.
 
 c)  Upon request, Board of Education members may be given a reasonable cash advance for anticipated conference expenses. An accounting and documentation of the funds must be made to the business office within fourteen (14) calendar days of the school board member's return to the district.
 
 d)  When any Board of Education member attends a conference, convention, or workshop, the member will be requested to share information, recommendations, and materials acquired at the event.
 

 
 
 
 
 
 


Adopted: September 10, 2003    Revised: January …, 2006



Adopted: September 10, 2003        Revised: January …, 2006
 

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Policy Handbook Wayne Central School District Ontario Center, New York 14520
 
 


Revisions to Existing Policy Proposed by Policy Committee               5430 (New Number)



Revisions to Existing Policy Proposed by Policy Committee                  5430 (New Number)


Presented by Policy Committee for Second Reading on January 26, 2006 6680 (Former Number)



Presented by Policy Committee for Second Reading on January 26, 2006   6680 (Former Number)
New/Revised Text Revisions in Italic Type,  [Deletions in 9 pt. Bold Italic Type w/Brackets]
 

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USE OF DISTRICT CREDIT CARD (S)
 

Use of credit cards issued in the school district’s name [may be used] is allowed by officers and employees for reimbursable expenses incurred in the performance of their duties [as outlined in this policy and governed by the Office of the NYS Comptroller] at both the district and school building levels.
 


B. District Level Credit Cards



B.   District Level Credit Cards
 
[It is the duty of the school district treasurer and school district clerk to have custody of [any] the district-level credit card [s) issued in the school district’s name]. They shall maintain said district-level credit card in a secure location and control access to said credit card.]
 
The district-level credit card will be issued in the name of the designated purchasing agent of the Board of Education.
 

Authorization for use of [school] district level credit card(s) [is] must be obtained from the duly designated purchasing agent of the school district.
 
Pre-approval must be obtained through district procedures for expenditures made with [school] district level credit card(s). The designated purchasing agent of the district will control access to the district level credit card(s) and is responsible to maintain them in a secure location.
 
Building Level Credit Card(s)
 

Each building principal shall have a credit card issued jointly in his or her name and the school district’s name. [Authorization to use a building level credit card requires prior approval by the building principal.] Each building principal shall control access to and maintain said building level credit card(s) in a secure location in his or her building.
 

Use of District & Building Level Credit Card(s)
 
Each officer and employee shall sign a receipt for all cards placed in his or her custody. He or she shall take the necessary precautions to ensure the safeguarding of these cards. [Upon return from travel, each school district officer or employee shall promptly return the credit card(s) to the school district treasurer or school district clerk and sign a receipt indicating such return.] The theft or loss of any credit card(s) issued in the school district’s name must be reported immediately by the officer or employee to the [school district treasurer or school district clerk] designated purchasing agent [or the building principal, as appropriate.]
 
Each purchase made with a district or building level credit card shall follow established purchasing procedures of the school district. Original receipts are required for all expenses made using school district credit card(s). Failure to submit original receipts shall result in personal liability by the school district officer or employee for said undocumented charges.
 
All receipts and credit card(s) shall be submitted to the school district [treasurer immediately] district purchasing agent upon return of the school district officer or employee. Any service charges incurred due to delay in returning credit cards or receipts shall be charged to the school district officer or employee.
 

Credit card expenditures shall be charged to the appropriate budget code (s). The designated purchasing agent of the school district is authorized to establish regulations for implementation of this policy.
 


Adopted: February 28, 2001  Revised: December 10, 2003  Revised: January …, 2006



Adopted: February 28, 2001    Revised: December 10, 2003  Revised: January …, 2006

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Policy Handbook Wayne Central School District Ontario Center, New York 14520

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