Each candidate for the position of member of the Board of Education whose expenses, or contributions received by him or her, exceed $500.00 must file a sworn statement accounting for his or her campaign expenditures and contributions with both the school district clerk and an additional statement with the Commissioner of Education, itemizing such expenditures and/or contributions.
In the event the expenses, or contributions received by him or her, do not exceed $500.00, in the aggregate, then a sworn statement to that effect must only be filed with the school district clerk.
A preliminary statement must be filed no later than thirty (30) days before the election.
The first second statement shall be filed no later than five (5) ten (10) days before the election.
The third and final statement shall be filed within twenty (20) days after the election. Each statement must cover the period up to an including the day before the day specified for the filing of the statement.
Any contribution or expense, however, in excess of $1,000 that is received after the closing date for the most recent required statement, but before the election, must be reported, in the same manner as other contributions, within twenty-four (24) hours after its receipt.
Persons who make expenditures of $25.00 or more on the candidate’s behalf, without the candidate’s approval, must also file a sworn statement with the school district clerk that such expenses were not approved by the candidate.
All statements must be sworn before a notary public, a commissioner of deeds, a lawyer or a public official authorized by New York State law to administer oaths.
Each statement is deemed filed when it is deposited in an established post office within the prescribed time, duly stamped, registered and directed to the school district clerk and, if necessary, the Commissioner of Education. Each statement shall be preserved for a period of three (3) years from the date of filing thereof and is considered a public record open to public inspection.
Education Law § 1528 and 1529, As Amended
Adopted: September 10, 2003 Revised: January …, 2006
Adopted: September 10, 2003 Revised: January …, 2006
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Policy Handbook
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Wayne Central School District
·
Ontario Center, New York 14520
Annual Handbook Review by Policy Committee; Bold Is New, Underline is Removed
1320
Presented by Policy Committee for First Reading on January 12, 2006
By-Laws
By-Laws
APPOINTMENT & DUTIES OF THE SCHOOL DISTRICT TREASURER
APPOINTMENT & DUTIES OF THE SCHOOL DISTRICT TREASURER
Job Description
The school district treasurer is appointed each year by the Board of Education at the re- organizational meeting and serves at the pleasure of the Board of Education. The salary of the school district treasurer shall also be fixed annually at the re-organizational meeting. The school district treasurer is the custodian of district monies and will be bonded as required by law.
Duties and responsibilities will include the following:
1.
Receiving and disbursing district monies, including:
(a)
Depositing monies in the Board officially designated bank(s)
(b)
Disbursing monies upon receipt of a signed warrant or certified payroll
(c)
Issuing pre- numbered receipts for monies received, with the original going to payer and a copy retained by the treasurer
(d)
Signing all checks, using check-signing machine authorized by the Board of Education, and properly safeguarding the signature plate and key.
2. Maintaining detailed accounting records including:
(a)
Reconciling cash bank balances after obtaining the bank statements each month.
(b)
Rendering a monthly report for each fund (bank account), showing cash balance on hand at beginning of the month, receipts by source during the month and reconciliation with bank statement
(c)
Rendering a report to the Board of Education at least quarterly (monthly, if budget transfers have been made since the last report) for each fund including no less than the revenue and appropriation accounts required in the annual state budget report.
(d)
Being responsible Have responsibility for the preparation of the annual financial report in the format prescribed by law.
(e)
Maintaining separate bank accounts for each fund: payroll, capital fund, federal aid fund and extra classroom activity fund account.
(f)
Serve, by annual appointment of the Board of Education, as (the) treasurer of extra-classroom activity fund(s)
(g)
Transferring between or among budget appropriations when authorized by the Board of Education
(h)
Auditing accounts and filing such reports annually as required.
3. Establishing and maintaining records to show the following information:
(a)
Available balance at the close of a fiscal year and the projected total expenditures
(b)
Amount of insurance premiums coming due
(c)
Amounts of principal and interest on indebtedness that will need to be paid during the coming fiscal year and the amount of retirement deductions
(d)
Expenditure and receipt history of previous years
Adopted: September 10, 2003 Revised: January …, 2006
Adopted: September 10, 2003 Revised: January …, 2006
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Policy Handbook
·
Wayne Central School District
·
Ontario Center, New York 14520
Annual Handbook Review by Policy Committee; Bold Is New, Underline is Removed
1610
Presented by Policy Committee for First Reading on January 12, 2006 Page 1 of 3
By-Laws
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VOTING PROCEDURES FOR SCHOOL ELECTIONS
Procedures for voting in annual and special elections in the Wayne Central School District are outlined as follows:
Eligibility to Vote
Eligibility to Vote
A person shall be entitled to vote in any school district election and on all matters placed upon the official ballot if such person is:
(1)
a citizen of the United States,
(2)
at least 18 years of age,
(3)
a resident within the school district for a period of thirty (30) calendar days next preceding the election at which such person desires to vote,
(4)
qualified to register or is registered to vote in accord with §5-106 of the NYS Election Law, which excludes:
(a)
those convicted felons who have not been pardoned or had their rights of citizenship restored,
(b)
those whose maximum sentence of imprisonment has not expired, and/or
(c)
those who have not been discharged from parole
(d)
persons adjudged mentally incompetent by a court
(5)
capable of providing one form of proof of residency such as a valid driver’s license, a non-driver identification card or utility bill, as well as signature, printed name and address (NYSSBA deleted)
Challenges to voters believed unqualified to vote may be undertaken pursuant to Education Law. The school district clerk shall preside over each annual or special school meeting and election and shall have the responsibility of properly handling any challenges to the qualification of any voter.
Voting Procedures
Voting Procedures
Voting machines shall be used for recording the votes on all elections, budget votes and special propositions. The only exception to the use of voting machines shall be an emergency situation whereby the machines are unavailable due to a mechanical failure or state or local law prohibiting their use. If this shall arise, paper ballots will be used.
Each voting machine shall have at least two (2) election inspectors, appointed by the Board of Education, in attendance during all voting hours. It shall be the duty of the school district clerk, or assistant clerks and clerks to keep a poll list containing the name (not signature) and legal residence of each person before each person is permitted to vote.
Adopted: September 10, 2003 Revised: January …, 2006
Adopted: September 10, 2003 Revised: January …, 2006
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Policy Handbook
·
Wayne Central School District
·
Ontario Center, New York 14520
Annual Handbook Review by Policy Committee; Bold Is New, Underline is Removed
1610
Presented by Policy Committee for First Reading on January 12, 2006 Page 2 of 3
By-Laws
VOTING PROCEDURES FOR SCHOOL ELECTIONS
VOTING PROCEDURES FOR SCHOOL ELECTIONS
Entering a voting machine with another person is prohibited except upon request from a voter, in which case an election inspector shall be allowed to enter the voting machine with the voter for the sole purpose of assisting that person in the actual manipulation of the voting machine.
The election inspector shall not advise or induce such voter to vote on any proposition or candidate and the election inspector shall never reveal the vote(s) recorded by the voter to any other voter at any time.
Write-in Ballots for Trustee Candidates
Write-in Ballots for Trustee Candidates
Write-in ballot windows are required on each voting machine. Ballots containing the names of nominated candidates will be provided by the Board of Education. On a paper or absentee ballot, one blank space will be provided by the name of the last candidate for each office so that voters may vote for candidates who have not been nominated for the offices to be filled at the election. There will be as many write-in spaces as there are vacancies at the time of election.
The writing in, with a black lead pencil, of a name in the blank space so provided will sufficiently indicate a vote. The school district cannot require a voter to place any other mark beside the name of a write-in candidate.
Absentee Ballots
Absentee Ballots
The Board of Education NYS Education Law provides for absentee ballots for voting in annual school elections. Such ballots shall be available for the election of members of the Board of Education, the adoption of the school district budget and on questions and propositions submitted to the voters of the school district.
The school district clerk must receive the application for an absentee ballot at least seven (7) days prior to the school election, if the ballot is to be mailed to the voter, or by the close of business on the day prior to the school election, if the ballot is to be personally delivered.
The application must be completed and returned to the school district clerk and the individual must verify therein that he or she meets all requirements of voters and explain the reason for his/her inability to appear in person to vote.
The school district clerk shall request lists from the Wayne and Monroe County Boards of Elections for those voters whose registration record has been marked “permanently disabled” and mail absentee ballots to said individuals in advance of each annual or special school district election as required by Education Law.
Adopted: September 10, 2003 Revised: January …., 2006
Adopted: September 10, 2003 Revised: January …., 2006
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Policy Handbook
·
Wayne Central School District
·
Ontario Center, New York 14520
Annual Handbook Review by Policy Committee; Bold Is New, Underline is Removed
1610
Presented by Policy Committee for First Reading on January 12, 2006 Page 3 of 3
By-Laws
VOTING PROCEDURES FOR SCHOOL ELECTIONS
Nomination of School Trustee Candidates
Nomination of School Trustee Candidates
Nomination for school trustee shall be in accordance with the following:
Application for Absentee Ballot
In particular, the individual must explain that he or she will be unable to appear to vote in person on the day of the school election because:
(1)
s/he will be a patient in a hospital, or unable to appear personally at the polling place on such day because of illness or disability,
(2)
his/her duties, occupation, business or studies will require him/her to be outside of the county or city of his/her residence on such day,
(3)
s/he will be on vacation outside the county or city of his/her residence on such day, or
(4)
s/he will be detained in jail awaiting action by a grand jury, awaiting trial, or is confined in prison after conviction for an offense other than a felony
[This section was inadvertently included here; not relevant to this topic]
A petition will be obtained from the school district clerk.
(1)
The petition will be signed by at least twenty-five (25) qualified voters of the district or two (2%) percent of the number of voters voting in the last election for school trustees, whichever is greater.
(2)
The petition will state the name and residence of the candidate.
(3)
Individuals signing the petition will indicate their residence.
(4)
The petition will be filed with the district clerk not later than thirty-(30) days prior to the annual meeting.
(5)
Ballot order of nominees will be determined by random drawing conducted by the school district clerk on the day following the final date for filing petitions.
(6)
Board of Education candidates run "at large."
The school district clerk will supervise the procedure used to establish the order of names on the ballot. The Board of Education may reject nominations if the candidate is ineligible or has declared an unwillingness to serve. If more candidates seek election than there are seats available, the candidates with the highest number of votes will be declared elected to the terms available. Terms of board members shall be for three (3) years.
Electioneering
Electioneering
Electioneering during the hours of any vote is prohibited within the polling place or within one hundred (100) feet of any such polling place. Displays or handout items of any political nature, except those provided by law, shall be prohibited by an individual, group or organization in any school building on those days when the polls are open for voting on school district matters, including, but not limited to, the annual school budget, candidates for the Board of Education, special propositions, etc.
Education Law §§1716, 2018, 2025 Matter of Rodriguez, 31 EDR 471 (1992) etal
Adopted: September 10, 2003 Revised: January …., 2006
Adopted: September 10, 2003 Revised: January …., 2006
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Policy Handbook
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Wayne Central School District
·
Ontario Center, New York 14520
Proposal to Delete Text; Annual Review of 50% of Handbook
2320
Deleted Text Underlined: New Text in Bold Italic
Presented by Policy Committee for Review on January 12, 2006
Internal Operations
ATTENDANCE BY BOARD MEMBERS AT CONFERENCES, CONVENTIONS AND WORKSHOPS
In recognition of the need for continuing in-service training and development for its members, the Board of Education encourages the participation of all members in meetings and activities of area and state school boards associations as well as in the activities of other educational groups.
Board of Education members are encouraged to study and examine materials received from these organizations as well as publications and tapes available in the district office.
In order to control both the investment of time and funds necessary to implement this policy, the Board of Education establishes these principles and procedures for its guidance:
a) The superintendent of schools will compile, maintain, and distribute to each school board member a calendar listing school board conferences, conventions, and workshops to help them decide which meetings appear to be most promising in terms of producing direct and indirect benefits to the school district.
b) School board members may seek reimbursement for reasonable and necessary expenses not paid for directly by the district (e.g. travel, hotel, meals, and registration) upon submission of receipts.
c) Upon request, Board of Education members may be given a reasonable cash advance for anticipated conference expenses. An accounting and documentation of the funds must be made to the business office within fourteen (14) calendar days of the school board member's return to the district.
d) When any Board of Education member attends a conference, convention, or workshop, the member will be requested to share information, recommendations, and materials acquired at the event.
Adopted: September 10, 2003 Revised: January …, 2006
Adopted: September 10, 2003 Revised: January …, 2006
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Policy Handbook
·
Wayne Central School District
·
Ontario Center, New York 14520
Proposal to Incorporate New Text; Annual Review of 50% of Handbook
2340-R
Deleted Text Underlined: New Text in Bold Italic
Presented by Policy Committee for Review on January 12, 2006
REGULATION – SELF - EVALUATION BY THE BOARD OF EDUCATION
The Board of Education may review the effectiveness of its internal operations annually. The superintendent of schools and others who work regularly with the Board of Education may be asked to participate in this review and to suggest ways by which the Board of Education can improve its functioning as a deliberative and legislative body.
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Operational Procedures
The Board of Education shall set forth the standards by which it will evaluate itself, taking into account the following:
(1)
the district's needs and the ability of the Board of Education to meet such needs;
(2)
the district's long- and short-term goals for its instructional programs;
(3)
the relationship of the Board of Education with the superintendent of schools and district staff;
(4)
the community's perception of members of the Board of Education as educational leaders
(5)
fulfilling its responsibilities for fiscal oversight of school district operations as established by state laws and regulations
(6)
the long- and short-term goals for maintenance and improvement of school district facilities and the annual requirements for completion of plans and reports on needs and conditions of same, the latter as established by state laws and regulations
Evaluations of the Board of Education will be supported by as much objective evidence as possible. The opportunity for improvement is enhanced if evaluation is carried out systematically in accordance with good planning, conscientious follow-through, and careful assessment of results.
This self-evaluation of the Board of Education will occur during the first six (6) months of each school year, and not later than January 1st. Coordination and planning of this activity is delegated to the school board president.
REGULATION APPROVED: July 24, 1996 RE-NUMBERED: August 25, 2005
REGULATION REVISED: January .., 2006
Policy Regulation Handbook
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Wayne Central School District
Revisions to Existing Policy Proposed by Policy Committee 5430 (New Number)
Revisions to Existing Policy Proposed by Policy Committee 5430
(New Number)
Presented by Policy Committee for First Reading on January 12, 2006 6680 (Former Number)
Presented by Policy Committee for First Reading on January 12, 2006
6680 (Former Number)
New/Revised Text Revisions in Italic Type,
[Deletions in 9 pt. Bold Italic Type w/Brackets]
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USE OF DISTRICT CREDIT CARD (S)
Use of credit cards issued in the school district’s name [may be used] is allowed by officers and employees for reimbursable expenses incurred in the performance of their duties [as outlined in this policy and governed by the Office of the NYS Comptroller] at both the district and school building levels.
District Level Credit Cards
District Level Credit Cards
[It is the duty of the school district treasurer and school district clerk to have custody of [any] the district-level credit card [s) issued in the school district’s name]. They shall maintain said district-level credit card in a secure location and control access to said credit card.]
The district-level credit card will be issued in the name of the designated purchasing agent of the Board of Education.
Authorization for use of [school] district level credit card(s) [is] must be obtained from the duly designated purchasing agent of the school district.
Pre-approval must be obtained through district procedures for expenditures made with [school] district level credit card(s). The designated purchasing agent of the district will control access to the district level credit card(s) and is responsible to maintain them in a secure location.
Building Level Credit Card(s)
Each building principal shall have a credit card issued jointly in his or her name and the school district’s name.
[Authorization to use a building level credit card requires prior approval by the building principal.]
Each building principal shall control access to and maintain said building level credit card(s) in a secure location in his or her building.
Use of District & Building Level Credit Card(s)
Each officer and employee shall sign a receipt for all cards placed in his or her custody. He or she shall take the necessary precautions to ensure the safeguarding of these cards.
[Upon return from travel, each school district officer or employee shall promptly return the credit card(s) to the school district treasurer or school district clerk and sign a receipt indicating such return.]
The theft or loss of any credit card(s) issued in the school district’s name must be reported immediately by the officer or employee to the
[school district treasurer or school district clerk]
designated purchasing agent
[or the building principal, as appropriate.]
Each purchase made with a district or building level credit card shall follow established purchasing procedures of the school district. Original receipts are required for all expenses made using school district credit card(s). Failure to submit original receipts shall result in personal liability by the school district officer or employee for said undocumented charges.
All receipts and credit card(s) shall be submitted to the school district
[treasurer
immediately] district purchasing agent upon return of the school district officer or employee. Any service charges incurred due to delay in returning credit cards or receipts shall be charged to the school district officer or employee.
Credit card expenditures shall be charged to the appropriate budget code (s).
The designated purchasing agent of the school district is authorized to establish regulations for implementation of this policy.
Adopted: February 28, 2001 Revised: December 10, 2003 Revised: January …, 2006
Adopted: February 28, 2001 Revised: December 10, 2003 Revised: January …, 2006
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Policy Handbook
·
Wayne Central School District
·
Ontario Center, New York 14520
Annual Handbook Review by Policy Committee; Bold Is New, Underline is Removed 1420
Presented by Policy Committee for First Reading on January 12, 2006
By-Laws
EXECUTION OF POLICY THROUGH ADMINISTRATIVE REGULATIONS
The Board of Education delegates to the superintendent of schools the function of specifying required actions and designing the detailed arrangements under which the schools will be operated.
These rules and these detailed arrangements shall constitute the administrative regulations governing the schools. They must in every respect be consistent with the policies adopted by the Board of Education.
The Board of Education shall review and approve administrative regulations. The administrative regulations shall become a part of the school district policy handbook and are available for public inspection in written printed and/or electronic format at the district offices.
Adopted: September 10, 2003 Revised: January …., 2006
Adopted: September 10, 2003 Revised: January …., 2006
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Policy Handbook
·
Wayne Central School District
·
Ontario Center, New York 14520
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Att. a
Letter to the Board
