XIII. ITEMS FOR BOARD OF EDUCATION ACTION
A. PERSONNEL CHANGES
Mr. Havens presented the following personnel changes for review and consideration by the Board of Education. He stated that he is saddened by the loss of several long-term, experienced teachers by retirement and pleased to present the appointment for a new director of student services.
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ADMINISTRATIVE STAFF
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RESIGNATION:
Michelle Scheik, assistant director of student services, assigned to the district office, effective July 1, 2005
(for the purpose of accepting promotion to director of student services)
APPOINTMENTS:
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Peter Derse, music teacher, assigned to the high school, placed on special assignment as an unpaid administrative intern, assigned to the high school, effective January 3, 2005.
Michelle Scheik, director of student services, district office, a three year probationary appointment effective July 1, 2005 through June 30, 2008 at $88,000
(replacement for Sandra Woodard, retired)
INSTRUCTIONAL STAFF
RESIGNATIONS:
Deborah Adamo, elementary education teacher, assigned to Freewill Elementary School, effective June 30, 2005
(retirement, 33 years service to Wayne Central School District)
James Adamo, elementary education teacher & teacher on special assignment, assigned to the Ontario Elementary and Freewill Elementary Schools, effective June 30, 2005
(retirement, 29 years service to Wayne Central School District)
Joanne Beach, elementary education teacher, assigned to the Ontario Primary School, effective June 26, 2005
(retirement, 34 years service to Wayne Central School District)
Mark Bunce, physical education teacher, assigned to the high school, effective January 28, 2005
(personal reasons)
John Don Vito, social studies teacher, assigned to the high school, effective June 30, 2005
(retirement, 34 years service to Wayne Central School District)
Silva Don Vito, elementary education teacher, assigned to the Freewill Elementary School, effective June 30, 2005
(retirement, 31 years service to Wayne Central School District)
Nancy Driscoll, elementary education teacher, assigned to the middle school, effective July 19, 2005
(retirement ,15 years service to Wayne Central School District)
David Scott, English Teacher, assigned to the high school, effective June 30, 2005
(retirement, 34 years service to Wayne Central School District)
Deborah Wood, special education teacher, assigned to the middle school, effective June 30, 2005
(retirement, 27 years service to Wayne Central School District)
APPOINTMENTS:
Jeremiah Brandt, physical education teacher, assigned to the high school, a five (5) month temporary appointment effective February 2 through June 30, 2005 at $34,250 pro-rated.
(temporary replacement for Mark Bunce, resigned)
Joshua Campbell, social studies teacher, assigned to the middle school, an eleven (11) week temporary appointment effective February 7 through April 22, 2005 at $34,250 pro-rated.
(temporary replacement for Jennifer Wing while on child rearing leave of absence)
Maria Chavez, foreign language teacher, assigned to the high school, a three (3) month temporary appointment anticipated to begin March 20 through June 30, 2005 at $34,250 pro-rated.
(temporary replacement for Jacqueline Senecal while on child rearing leave of absence).
Justin Marino, social studies teacher, assigned to the high school, a six (6) week temporary appointment effective January 27 through March 14, 2005 at $34,250 pro-rated
(temporary replacement for Kim Baker while on leave of absence).
Spring Coaching & Post-Season Appointments/Designations • 2004-2005 School Year
See Listing, Clerk’s Agenda File, This Meeting
Additional Extra-Duty Appointments/Designations • 2004-2005 School Year
See Listing, Clerk’s Agenda File, This Meeting
LEAVES OF ABSENCE:
Kim Baker, physical education teacher, assigned to the high school, a paid FMLA disability leave anticipated from January 27 through March 14, 2005
(surgery)
Deborah Bussard, English Teacher, assigned to the middle school, a combination paid and unpaid FMLA disability leave anticipated from March 2 through June 2, 2005
(surgery)
Susan Goff, special education teacher, assigned to the high school, an unpaid FMLA disability leave anticipated from January 5, 2005 through January 4, 2006 (
post surgery child care)
Jacqueline Senecal, foreign language teacher, assigned to the high school, a combination paid and unpaid FMLA disability leave anticipated from March 20, 2005 through January 30, 2006
(child rearing)
Amy Tobin, reading teacher, assigned to the middle school, a combination paid and unpaid FMLA disability leave anticipated March 16through June 30, 2005
(child rearing)
SUPPORTIVE STAFF:
RESIGNATIONS:
Scott Fox, cleaner, assigned to the high school, effective December 28, 2004
(termination)
Sherrie Lucas, bus driver, effective February 5, 2005
(personal reasons)
Terry Shulla, cleaner, assigned to the high school, effective January 21, 2005
(personal reasons)
APPOINTMENTS:
Durwood Adams, bus driver, a permanent civil service appointment effective March 7, 2005.
(having served a successful probationary period)
Laurie Bernard, teacher aide (1.0 FTE) assigned to Ontario Primary School, a permanent civil service appointment effective March 1, 2005
(having served a successful probationary period)
Nancy Bolton, teacher aide, assigned to the high school, a permanent civil service appointment effective March 1, 2005
(having served a successful probationary period)
Luciana Chevez, teacher aide (1.0 FTE), assigned to Ontario Primary School, a permanent civil service appointment, effective March 1, 2005
(having served a successful probationary period)
Joyce Anne Collier, teacher aide, assigned to Freewill Elementary School, a permanent civil service appointment, effective March 1, 2005
(having served a successful probationary period)
Patricia Dell Olio, teacher aide (1.0 FTE) (1:1), assigned to Freewill Elementary School, a seven (7) month temporary civil service appointment effective January 18 through June 30, 2005, at $8.05 per hour
(support new student)
Patricia Hecht, teacher aide (1.0 FTE), assigned to Ontario Primary School, a permanent civil service appointment, effective March 1, 2005
(having served a successful probationary period)
Daniel Kuhner, bus driver, a permanent civil service appointment effective March 7, 2005
(having served a successful probationary period)
Christina Lawrence, registered professional nurse, assigned to Ontario Primary School, a permanent civil service appointment effective March 1, 2005
(having served a successful probationary period)
Tracy LaPlaca, teacher aide, assigned to Freewill Elementary School, a permanent civil service appointment effective March 1, 2005
(having served a successful probationary period)
Michelle Quigley, bus driver, a permanent civil service appointment effective March 7, 2005.
(having served a successful probationary period)
Linda Schieven, cook manager, assigned to the middle school, a permanent civil service appointment effective March 1, 2005
(having served a successful probationary period)
Bonnie Scott, food service helper, assigned to the Ontario Primary School, a permanent civil service appointment effective March 1, 2005
(having served a successful probationary period)
Heidi Ward, 1:1 teacher aide (1.0 FTE) assigned to the Ontario Primary School, a seven month temporary Civil service appointment effective December 6, 2004 through June 30, 2005, at $8.05 per hour
(support new student)
Michelle Quigley, bus driver, a permanent civil service appointment effective March 7, 2005
(having served a successful probationary period)
RESOLUTION TO TERMINATE EMPLOYMENT
RESOLUTION TO TERMINATE EMPLOYMENT
OF SUSAN ANSEEUW PURSUANT TO
§§ 71 & 73 OF THE NYS CIVIL SERVICE LAW
WHEREAS, Susan Anseeuw has been employed as a cleaner; and
WHEREAS, Susan Anseeuw has been continuously absent from work since November 21, 2003; and
WHEREAS, the one year leave of absence granted by this Board of Education on February 11, 2004 pursuant to §§ 71 & 73 of the NYS Civil Service Law has expired; and
WHEREAS, Susan Anseeuw continues to be unable to perform the duties of her position as a result of a disability resulting from occupational injury or disease as defined in the worker’s’ compensation law; NOW THEREFORE
BE IT FURTHER RESOLVED, by the Board of Education of the Wayne Central School District that Susan Anseeuw’s employment with the Wayne Central School District shall be terminated effective February 11, 2005.
Mr. Johnson offered a MOTION, seconded by Mr. Wyse, to approve/adopt the personnel changes as recommended by the superintendent of schools. 9 Ayes, 0 Nays. Carried
B. CSE & CPSE PLACEMENT RECOMMENDATIONS
Mr. Havens presented the pupil placement recommendations of the Committees on Special Education and Pre-School Special Education for review and consideration by the Board of Education.
Mrs. Brunner offered a MOTION, seconded by Mr. Wyse, to adopt the following RESOLUTIONS for pupil placements by the CSE/CPSE, TO WIT:
(1) to approve the recommendation for CSE pupil placements,
RESOLUTION TO APPROVE RECOMMENDATIONS OF THE
COMMITTEE ON SPECIAL EDUCATION AND
AUTHORIZE ARRANGEMENT OF RECOMMENDED
SPECIAL PROGRAMS & SERVICES
RESOLVED, that the Board of Education approves the recommendations of the Committee on Special Education and authorizes the Director of Student Services to arrange the recommended special programs and services.
(2)
to approve the recommendation for CPSE pupil placements:
RESOLUTION TO APPROVE RECOMMENDATIONS OF THE
COMMITTEE ON PRE-SCHOOL SPECIAL EDUCATION AND
AUTHORIZE ARRANGEMENT OF RECOMMENDED
SPECIAL PROGRAMS & SERVICES
RESOLVED, that the Board of Education approves the recommendations of the Committee on Pre-School Special Education and authorizes the Director of Student Services to arrange the recommended special programs and services.
On the question, the RESOLUTIONS were adopted by a vote of 9 Ayes, 0 Nays.
C. CONSENSUS AGENDA
C. CONSENSUS AGENDA
(1)
Reports of the School District Treasurer (A/O 12/31/04)
(2)
Approve Formation of Extra-Classroom Activity • Technology Student Association • Middle/High Schools
(3)
Approve Purchase of School Busses • 2005-2006
(4)
Adopt Resolution for Non-Public Health Services • Newark CSD • 2005-2006
(5)
Accept Gift to the School District • Funds for RMSC Speaker • O.P./O.E. PTA
(6)
Resolution to Accept the Single Audit Report • FY Ending 6/30/04
(7)
Declare School Busses As Surplus Property
(8)
Resolution for Change Order • 2002 Capital Improvement Project • Rock Excavation/Field Lighting
Mr. Havens presented the consensus agenda for review and consideration by the Board of Education.
Mrs. Brunner offered a MOTION, seconded by Mr. Johnson, to approve/adopt the consensus agenda, as presented by the superintendent of schools, as follows:
(1)
Receive & file reports of the school district treasurer for the period ending December 31, 2004
(copies attached to these minutes in the minute book)
(2)
Approve formation of an extra-classroom activity and fund for a technology student association at the middle school and high school
(3)
Approve purchase of school busses for the 2004-2005 school year
(copy filed in clerk’s agenda file, this meeting)
(4)
Adopt a RESOLUTION for a contract for non-public health services with Newark CSD, TO WIT:
RESOLUTION FOR HEALTH SERVICES CONTRACT
WITH NEWARK CENTRAL SCHOOL DISTRICT
(Non-Public School Pupils, 2004-05)
RESOLVED, that the Board of Education of Wayne Central School District hereby approves a contract with the Board of Education of Newark Central School District for health service charges, pursuant to §912 of the State Education Law, for pupils at non-public schools in the 2004-2005 school year, and authorizes the President and Clerk of the Board of Education to execute said contract, pending approval of same by the superintendent of schools (copy of contract filed in clerk’s files)
(5)
Accept the gift of $570.000 from the Ontario Primary-Ontario Elementary PTA to sponsor a presentation on rocks and minerals to the fifth grade by the Rochester Museum & Science Center
(6)
Adopt a RESOLUTION to accept the single audit report for the FY Ending 6/30/04, TO WIT:
RESOLUTION TO ACCEPT THE ANNUAL EXTERNAL
SINGLE AUDIT REPORT OF FEDERAL FUND EXPENDITURES
PURSUANT TO PL 98-502 (Single Audit Act of 1984)
(Fiscal Year Ending June 30, 2004)
RESOLVED, that the Board of Education does hereby accepts the single audit report for the fiscal year ended June 30, 2004 for expenditure of federal funds as prepared by Raymond P. Wager, CPA, P.C., independent auditors, as required by the New York State Education Department and the Single Audit Act of 1984 (Public Law 98-502). and does authorize and direct the district clerk to forward certified copies and publish legal notice
(7)
Declare school busses No. 185, 186, 187,191, 192, 193, 212, 217 and 218 as surplus property per Policy 5250
(8)
Adopt a RESOLUTION for a change order for rock excavation and field lighting for the 2002 Capital Improvement Project • Rock Excavation/Field Lighting, TO WIT:
RESOLUTION TO APPROVE CHANGE ORDER
FOR 2002 Capital Improvement Project
(Blackmon-Farrell Electric - Rock Excavation & Field Lighting)
BE IT RESOLVED that, upon the recommendation of the superintendent of schools, the Board of Education of Wayne Central School District hereby approves a change order in the amount of $19,336.00 for rock excavation and field lighting (copy attached to these minutes in the minute book)
Mr. Wyse asked if any of the busses proposed for declaration as surplus property contain storage compartments and, if so, whether the replacement vehicles provide for appropriate compartments. Mr. Atseff stated that the status of storage compartments is considered as part of the annual bus replacement review and the current fleet meets our existing needs.
On the question, the consensus agenda was approved/adopted by a vote of 9 Ayes, 0 Nays.
XIV. POLICY COMMITTEE ITEMS
Policy 7500 - Student Safety & Security – Second Reading
Policy 8220 - Fire Drills, Bomb Threats & Student Safety – Second Reading
Regulation 7501 - Student Safety & Security – FYI (Prior Review, January 27, 2005)
Mr. Johnson presented the policy and regulation items, noted above, for review and consideration by the Board of Education. Mr. Johnson noted that the policy committee revised the proposals to meet discussion and intent of the Board of Education during first reading.
Mr. Wyse offered a MOTION to approve second reading of Policy 7500 & Policy 8220 and approve Regulation 7501 as presented by the policy committee. 9 Ayes, 0 Nays, Carried.
XV. ADDITIONAL PUBLIC COMMENT – None
XVI. ADDITIONAL BOARD MEMBER COMMENTS
A.
Mr. Griswold asked consideration of the Board of Education of a future agenda item for discussion on the goals and philosophy of the district’s inter-scholastic athletic program. He is interested in whether programs are for students or students are for programs, if the philosophy for the program is what we desire, levels of support for the programs, options for students who do not participate in team sports and if student reductions in team sports are consistent with student reductions in activities such as the Science Olympiad. Mr. Havens stated that he appreciates this suggestion and noted that policy guidance from the Board of Education would help in the continual struggle to balance participation of students in extra-curricular and interscholastic activities. By consensus, trustees concurred with the suggestion for this topic as a future agenda item.
B.
Mr. Johnson noted that a local area district had 21 athletes sign Division 1 contracts including full college scholarships based on athletic abilities. Mr. Wyse noted that our latest athletic scholarship, for baseball, was many years ago.
C.
Mr. Griswold asked rhetorically how many students might qualify for full scholarships based on academic ability.
D.
Mrs. Brunner noted a defect in an interior door in the performing arts center at the high school which poses a distraction during performances. Mr. Havens will check into the matter.
E.
Mrs. Lyke stated that she recently attended a student musical performance at Webster Thomas High School in an auditorium similar to our former facility and noted how much she appreciates our current performing arts center.
F.
Mr. Wyse stated that he spent this afternoon helping a neighboring district with planning for sound and lighting improvements in a possible capital improvement project and noted that, in addition to Mrs. Lyke’s comment about our facility, our district is a model for others planning for future performing arts center improvements.
G.
Mr. Triou reminded trustees of the special meeting next Thursday evening, February 17th, at 7:30 p.m. for a public hearing on the proposed tax abatement agreement for the nuclear power plant. He noted that a quorum is needed for that meeting and asked trustees to advise him if they are unable to attend.
XVII. ADJOURNMENT
Mr. Robusto offered a MOTION to adjourn the meeting at 9:02 p.m. 9 Ayes, 0 Nays, Carried.
Respectfully submitted,
JAMES E. SWITZER
School District Clerk
APPROVAL OF MINUTES
The foregoing minutes of the Board of
Education were submitted for review
& (approved as presented)(corrected
as noted) at the meeting of
March 10, 2005
---------------------------
School District Clerk
JES/jes:wp
WAYNE CENTRAL SCHOOL DISTRICT
Ontario Center, New York 14520
BOARD OF EDUCATION MINUTES UNOFFICIAL UNTIL APPROVED
DATE: Thursday, February 17, 2005 TIME: 7:30 p.m.
TYPE: Special Meeting –Public Hearing on the Proposed PLACE: District Office
P.I.L.O.T Agreement for the Ginna Nuclear Power Plant
PRESENT: Trustees Brunner, Lyke, Robusto, Schultz, Triou & Wyse; District Clerk Switzer; Administrator Atseff
ABSENT: Trustees Diller, Griswold & Johnson,
GUESTS: Visitor’s Roster filed in clerk’s agenda file, this meeting
I. CALL TO ORDER: 7:30 p.m. by John D. Triou, School Board President
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Mrs. Brunner offered a MOTION to approve the agenda for this evening’s meeting as presented. 6 Ayes, 0 Nays, 3 Absent (Mrs. Diller, Mr. Griswold, Mr. Johnson) Carried.
IV. PUBLIC HEARING – PROPOSED P.I.L.O.T. AGREEMENT – GINNA PLANT
Mr. Triou welcomed visitors present and opened the public hearing on the proposal for an exemption from taxation for the R.E. Ginna Nuclear Power Plant and to approve an agreement for payment in lieu of taxes (P.I.L.O.T)
(copy of legal notice filed in clerk’s agenda file, this meeting)
Mr. Triou asked Mr. Robusto to make introductions.
Mr. Robusto introduced Algird F. White, Jr., Attorney & Partner with the law firm of Couch, White, LLP, of Albany, who specializes in property valuation and represented the Board of Education, the Town of Ontario and the County of Wayne in negotiations with Constellation Energy Services, Inc. on the proposed agreement for payments in lieu of taxes (P.I.L.O.T.).
OVERVIEW OF PROPOSED P.I.L.O.T. AGREEMENT – Mr. White
Mr. White reviewed a PowerPoint presentation on the steps involved and topics covered in the negotiations
(copy filed in clerk’s agenda file, this meeting).
He noted that the discussions started with the $422.6 million price paid by Constellation Energy Services to RGE on November 29, 2003 and considered the valuation by the NYS Office of Real Property Services ($245 million) and the Ontario Town Assessor ($378 million) as well as the value of the nuclear power plant prior to the purchase and sale ($145 million).
He explained that the discussions also considered the non-property items
(e.g. equipment, plant operating personnel, parts, machinery, nuclear fuel, power purchase agreements and the plant’s operating license)
which were included in the purchase price, consideration of P.I.L.O.T. payments of varied duration
(e.g. 3 to 5 years, 7 to 10 years)
and the option of an agreement based on assessment or taxable value.
Following spirited and good faith negotiations, the proposed agreement was reached for proposed a P.I.L.O.T. agreement of ten (10) years in length with a fixed valuation of $260 million subject to annual tax rates of taxing jurisdictions. Mr. White stated that, in large measure, reflects that Constellation Ginna has an excellent record as a nuclear power plant and that the plant was granted a 25-year extension on its operating license by the Nuclear Regulatory Commission.
He also presented graphic illustrations of the impact on tax rates and levels with and without a P.I.L.O.T. agreement in place and comparative information on P.I.L.O.T. agreements in place for other nuclear power stations in New York State
(i.e. Nine Mile Point, Indian Point, Fitzpatrick).
Under the proposed P.I.L.O.T agreement presented for consideration this evening, the Constellation Ginna Power Plant will contribute appx. $9.5 million in annual tax revenue to the county, town and school district in the first year.
Mr. White noted that Mr. Edward Stohl, present in the audience, represented Constellation Energy Services and Mr. Havens, Mr. Atseff and Mr. Robusto represented the Board of Education in the negotiations. Representatives of both the Ontario Town Board and the Wayne County Board of Supervisors and the Ontario Town Assessor also participated in the discussions.
Mr. White asked if there were any questions.
Richard Chase, 2587 Lake Road, Ontario, asked how the final amount of $260 million was developed and what facts were considered.
Mr. White stated that the valuation and negotiations on the proposed P.I.LO.T. agreement started with a review of all §70 proceedings filed with the NYS Public Service Commission and proceeded with a review of the plant’s inventory of moveable equipment and machinery, consideration of industry standards for spare parts, the agreement for purchase of power from the state power grid, and the valuation of the power plant by state officials. He acknowledged that significant disagreements among the parties to the discussions existed and that the negotiations were spirited and fair.
Mr. Chase stated that he did not question the removal of non-taxable items from the proposed agreement; he asked if the negotiators used specific purchase and sale documents in their deliberations. Mr. White stated that the documentation and appraisals filed by the owners of the power plant with the Public Service Commission provided guidance.
Mr. Chase stated his view that it was very fortunate that a contract of the sale for this power plant was available and asked why that document was not used exclusively in place of the appraisals. Mr. White reviewed how the contract of sale differs from the valuation/appraisal of the seven (7) items outlined in the PowerPoint presentation earlier this evening. He stated that the success by Constellation Ginna in approval and extension of the operating license for the power plant was also a large issue since only a few license extensions were granted.
Mr, Chase asked why the negotiations for the proposed P.I.LO.T. agreement did not begin with the $440 million purchase price with subsequent subtraction of the non property items. Mr. White stated that such a process was used but the initial valuations differed among the parties. Mr. Chase asked how anyone could dispute the final price in the purchase and sale contract. Mr. White noted that the purchase contract was related to sale of the power plant, not the valuation of the power plant.
Mr. Chase stated that he has additional questions on the proposed agreement and asked what the best approach was to present those additional questions. He added that he supports the concept and wishes to better understand and make sense the proposed agreement.
Mrs. Brunner noted this public hearing is the final such event of three (3) that the town, county and school district have conducted on the proposed P.I.L.OT. agreement.
Mr. Triou stated that he would follow-up with Mr. Chase on seeking additional information,
Mr. Chase asked if the Board of Education had any concern if he shares his questions and the responses from the school distinct in a public forum such as a letter to the editor. Mr. Triou stated that the Board of Education would not object.
V. REMARKS BY REPRESENTATIVES OF CONSTELLATION ENERGY SERVICES
Mr. Triou introduced Mr. Tom Marlow, plant manager for Constellation Ginna, who was present this evening.
Mr. Marlow stated that he has worked at the Ginna nuclear power plant in varied capacities for 28 years and noted that Constellation Energy Services, based in Baltimore, Maryland, operates 109 power plants in ten (10) states. They have regional offices in Syracuse and Buffalo. The Ginna Plant has a record as a top performer, is recognized as such in the industry, and has fine employees. The extension of the operating license for the plant was a major achievement for the plant and for the local community.
He noted the long-term “good neighbor” policy of the power plant with the local community and school district and the many cooperative efforts such as donation of excess flu vaccines by Constellation Ginna employees to the county public health agency and continued support of the Eagle Ventures program operated by the school district. Constellation Ginna employees also have a strong record of donation and participation in the United Way of Wayne County and Greater Rochester as well as contributions to local scout groups and other civic and service organizations.
Mr. Triou introduced Mr. Edward Stoltz, real estate manager for Constellation Energy Services in Baltimore, who was present. He stated that he shares Mr. White’s comments that the negotiations for the proposed P.I.L.O.T were spirited and conducted in good faith. He concurred on the variety of information obtained from filings with the Public Service Commission and varied sources in the nuclear industry. Each of the parties to the negotiations approached the discussions with different views and each yielded issues during the negotiations. He stated that Constellation Energy Services is pleased to support the proposed P.I.L.O.T. agreement.
VI. QUESTIONS FROM THE AUDIENCE
A. Nancy Frey, 1076 Lake Road, Ontario, stated that she is not always in agreement with the annual increase in school taxes and would like to know how she could have the taxable assessed value of her home and property reduced on a long-term. She added that she thought that is was required real estate values in New York State were set at 100% of assessed value and that when she purchased her home, she thought that the value of property was related to the purchase price, not to a special agreement as is proposed for the nuclear power plant.
VII. CONSIDERATION OF THE PROPOSED P.I.L.OT.AGREEMENT
Mr. Triou presented the proposed resolution to grant an exemption from taxation for the R.E. Ginna Nuclear Power Plant and to approve an agreement for payment in lieu of taxes for review and consideration by the Board of Education.
Mr. Robusto offered a MOTION, seconded by Mr. Wyse, to adopt a RESOLUTION to approve a P.I.L.O.T. Agreement for Payment in Lieu of Taxes for the R.E. Ginna Nuclear Power Plant, TO WIT:
RESOLUTION TO GRANT AN
EXEMPTION FROM TAXATION FOR THE
R.E. GINNA NUCLEAR POWER PLANT
AND APPROVE AN AGREEMENT FOR
PAYMENT IN LIEU OF TAXES
(December 31, 2004 – June 30, 2015)
WHEREAS, the Board of Education of the Wayne Central School District previously authorized negotiations with the R. E. Ginna Nuclear Power Plant, LLC (“company”), the owner of the R. E. Ginna Nuclear Power Plant (the “plant”), regarding the real property tax treatment of the plant, and
WHEREAS, the plant has a nameplate rated capacity of 495 megawatts, contains real property located in the school district and identified on the tax rolls of the Town of Ontario as Tax Parcel SBL# 62119-00-620947, Tax Parcel SBL 62119-00-860424, Tax Parcel SBL 62119-00-426493 and Tax Parcel SBL 62119-00-315465 and includes, without limitation, cooling facilities that extend or may extend into Lake Ontario, any equipment used in generating electricity using nuclear power, equipment leading from the nuclear facility to the point of interconnection with the electric transmission system, and property that is or becomes located on the land described in Exhibit “A” of the Agreement for Payment in Lieu of Taxes but shall not include any equipment in the electrical transmission system or any property owned by Rochester Gas & Electric Corporation, and
WHEREAS, §485 and §490 of the Real Property Tax Law of the State of New York allow the school district to exempt nuclear-powered electric generating facilities located within the school district from taxation, special ad valorem levies, and special assessments levied by the school district, and
WHEREAS, pursuant to §485 of the Real Property Tax Law of the State of New York, the school district is permitted to enter agreements for payment in lieu of taxes with the owners of such nuclear-powered generating facilities, providing for payments in lieu of taxes to be made for no longer than the period during which any such facility is exempt from taxation pursuant to said §485 of the Real Property Tax Law, and
WHEREAS, the Board of Education conducted a public hearing, notice of which was duly published, on this resolution which would, to the fullest extent permitted by §485 and §490 of the Real Property Tax Law of the State of New York, exempt the nuclear power plant from taxation, special ad valorem levies and special assessments imposed by the school district, said public hearing conduced on the 17th day of February, 2005, at the district office in the James A. Beneway Senior High School, all interested persons having been heard, and
WHEREAS, after discussion, and after the public hearing, the Board of Education believes it would be in the best interest of the school district, and its taxpayers, to exempt the nuclear power plant from taxation, special ad valorem levies and special assessments imposed by the school district to the extent provided by §485 and §490 of the Real Property Tax Law of the State of New York, as more particularly set forth in this resolution, and
WHEREAS, the school district further proposes to enter into an agreement for payment in lieu of taxes (“P.I.L.O.T. Agreement”) with the company with respect to the nuclear power plant to provide for such payments in lieu of taxes, and
WHEREAS, pursuant to §485 of the Real Property Tax Law of the State of New York, the Board of Education conducted a public hearing with respect to execution of the P.I.L.O.T. agreement, notice of which was duly published,
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
(1)
That pursuant to §485 and §490 of the Real Property Tax Law of the State of New York, this Board of Education hereby exempts the plant from taxation, special ad valorem levies and special assessments imposed by the school district to the extended provided in §485 and §490 of the Real Property Tax Law of the State of New York, such exemption to commence on December 31, 2004 and continue until June 30, 2015
(2)
The Board of Education has discussed the execution of the P.I.L.O.T. agreement and has considered any oral comments from the public in connection with the public hearing
(3)
The Board of Education authorizes the execution and delivery of the P.I.L.O.T. agreement and any and all other certifications and documents necessary to implement and effect the P.I.L.O.T. agreement with the company
(4)
The superintendent of schools is hereby authorized, on behalf of the school district, to execute and deliver the P.I.L.O.T. agreement, and any and all other certificates and documents necessary to effect such P.I.L.O.T. agreement and approved as to form by counsel to the school district, and further to cause the performance of all necessary filings related to same
(5)
That copies of this resolution, together with a copy of the P.I.L.O.T. agreement, shall be filed in the office of the school district clerk, as required by law, and further, that the school district clerk shall file copies of same with the NYS Office of Real Property Services, the town clerk of the Town of Ontario, the clerk of the Wayne County Board of Supervisors and the county clerk of the County of Wayne within thirty (30) days after adoption thereof.
On the question, the RESOLUTION was adopted by a vote of 6 Ayes, 0 Nays, 3 Absent (Mrs. Diller, Mr. Griswold, Mr. Johnson).
Mrs. Lyke extended thanks to Mr. Robusto, Mr. Havens, Mr. Atseff, and other persons who participated in the negotiations that concluded in this agreement.
VIII. ADJOURNMENT OF SPECIAL MEETING & PUBLIC HEARING
Mr. Wyse offered a MOTION to adjourn the special meeting and public hearing at 7:57 p.m. 6 Ayes, 0 Nays, 3 Absent (Mrs. Diller, Mr. Griswold, Mr. Johnson), Carried.
Respectfully submitted,
JAMES E. SWITZER
School District Clerk
APPROVAL OF MINUTES
The foregoing minutes of the Board of
Education were submitted for review
& (approved as presented)(corrected
as noted) at the meeting of
March 10, 2005
---------------------------
School District Clerk
JES/jes:wp
Att. 2
TO: Michael Havens
Superintendent of Schools
FROM: Gregory Atseff
Assistant Superintendent for Business
DATE: March 10, 2005
RE: 2005/2006 Budget
Attached is the first draft of the Administrative portion of the 2005/2006 proposed budget. The following are included:
1.
A cover sheet that shows the functions of the budget, broken out into the three-part budget format.
2.
A three-part budget comparison, which shows the proposed Administrative budget in comparison to the existing Administrative budget.
3.
A budget summary of the 2005/2006 proposed budget.
4.
The complete breakdown of the budget, by budget code, for the Administrative portion of the budget.
5.
The first draft of the estimated revenues for the 2005/2006 proposed budget.
Budget Highlights for the Administrative portion include:
Central Data Processing
Increase in equipment
Addition of summer help
Supervision – Regular School
3.5% salary increase as per contract
Att. 3
Att. 3
WAYNE CENTRAL SCHOOL DISTRICT
WAYNE CENTRAL SCHOOL DISTRICT
6200 Ontario Center Road
P.O. Box 155
Ontario Center, New York l4520-0155
Trustee ………offered a MOTION, seconded by Trustee …………., to adopt a RESOLUTION for Notice of Public Hearing and Call of The Annual School District Election, TO WIT:
RESOLUTION FOR NOTICE OF PUBLIC HEARING
AND CALL OF THE ANNUAL SCHOOL DISTRICT ELECTION
(May 17, 2005)
BE IT RESOLVED by the Board of Education as follows:
Section 1: That, pursuant to §2004 (1) of the Education Law, as amended, the annual school election of the Wayne Central School District, Ontario Center, Wayne County, New York, shall be conducted in the lobby of the large gymnasium of James A. Beneway High School, located at 6200 Ontario Center Road, Ontario Center, New York, in said school district, on the 17th day of May, 2005, for the purpose of voting by voting machines upon the propositions hereinafter set forth. Polls for the purpose of voting shall be kept open between the hours of 9 a.m. and 9 p.m., local time.
Section 2: That, pursuant to §1707(2) of the Education Law, the public hearing on the proposed school budget will occur on Tuesday, May 5, 2005, @ 7:00 p.m. at the district office in the north wing of James A. Beneway High School, in said school district.
Section 3: That the notice of said public hearing and annual school election, including the propositions to be voted upon, shall be in substantially the following form, TO WIT:
LEGAL NOTICE
NOTICE OF
ANNUAL SCHOOL DISTRICT ELECTION
Wayne Central School District
Ontario Center, Wayne County, New York
NOTICE IS HEREBY GIVEN by the Board of Education of Wayne Central School District, Wayne County, New York, that the annual election of said school district shall occur on the 17th day of May, 2005, in the lobby of the large gymnasium of James A. Beneway High School, located at 6200 Ontario Center Road, Ontario Center, Wayne County, New York, for the purpose of voting, by voting machine, upon the propositions hereinafter set forth.
(1)
2005-2006 BUDGET PROPOSITION
(which may include separate propositions for special budgetary expenditures)
(2)
RE-ESTABLISH BUS PURCHASE RESERVE FUND
RESOLVED, that the Board of Education be authorized to establish a reserve fund to be known as the Bus Purchase Reserve Fund 2005 for the purpose of financing the purchase of vehicles for student transportation as approved by voters of the district. The ultimate amount of such fund shall be $4,000,000. The probable term of such fund shall be five (5) years. The source from which the funds shall be obtained will be: the transfer of all of the balance of the current Bus Purchase Reserve Fund at the time of the establishment of the Bus Purchase Reserve Fund 2005; state aid received in 2004-2005 and any fiscal year thereafter on account of purchase of vehicles for student transportation; unencumbered fund balances in 2004-2005 and any fiscal year thereafter as designated by the Board of Education; budgetary appropriations as approved by voters; proceeds from the sale of used vehicles; insurance proceeds from damaged or destroyed vehicles and any other source approved by the voters, and
BE IT FURTHER RESOLVED that the Board of Education be authorized to make an initial expenditure from such reserve fund for the authorized purpose of such fund in an amount not to exceed $401,210. in the 2005 -2006 fiscal year.
(2) ELECTION OF SCHOOL TRUSTEES
Polls for the purpose of voting will be kept open between the hours of 9:00 a.m. and 9:00 p.m., local time.
NOTICE IS FURTHER GIVEN that, pursuant to §1707 (2) of the Education Law, a public hearing on the proposed budget is scheduled for Tuesday, May 5, 2005 @ 7:00 p.m. at the district office in the north wing of James A. Beneway High School in said school district.
NOTICE IS FURTHER GIVEN that the petitions to nominate candidates for the office of school trustee must be filed with the school district clerk no later than 5:00 p.m., local time, on Monday, April 18, 2005
Vacancies will occur for three (3) terms of three (3) years each to succeed the following incumbents:
Jo-Anna Diller
Richard A. Johnson
Jeffrey Schultz
(Original Seat of Timothy Ratcliffe, Resigned)
Petitions to nominate a school trustee may be secured from the school district clerk at the district office located in James A. Beneway High School (north wing), at 6200 Ontario Center Road, Ontario Center, New York, 14520, Monday thru Friday, exclusive of legal holidays, between the hours of 9:00 a.m. and 5:00 p.m. Such petition shall be signed by at least twenty-five (25) qualified voters of the school district, shall state the name and residence address of the candidate, and the name and residence address of each signer.
NOTICE IS FURTHER GIVEN that the election of school trustees is at large. The three-(3) candidates receiving the greatest number of votes cast for the three (3) offices shall be declared elected. In addition, the one (1) candidate who receives the greatest number of votes will assume his or her duties immediately upon election to fill the remainder of the unexpired term of Timothy Ratcliffe, resigned.
NOTICE IS FURTHER GIVEN THAT a copy of the statement of the estimated amount of monies which will be required, for school purposes, for the ensuing 2005-2006 school year may be obtained by any taxpayer of the school district during the fourteen (14) days immediately preceding the adjourned annual school election, except Saturdays, Sundays and holidays, between the hours of 8:00 a.m. and 4:00 p.m., local time, at any of the schools of the district or at the district office.
NOTICE IS FURTHER GIVEN THAT applications for absentee ballots may be sought by qualified voters of the school district from the school district clerk at his office in the district office.
Such applications must be received by the district clerk at least seven (7) days before the annual school election, if the ballot is to be mailed to the voter, or by 5:00 p.m. on the day before the annual school election, if the ballot is to be delivered personally to the voter. A list of all persons to whom absentee ballots is available for public inspection during regular business hours at the district office.
DATED: March 10, 2005 @ Ontario Center, Wayne County, New York
BY ORDER OF THE BOARD OF EDUCATION OF WAYNE CENTRAL SCHOOL DISTRICT
Ontario Center, Wayne County, New York
BY: JAMES E. SWITZER
School District Clerk
4T: Weeks of March 28, April 11 & 25 & May 18, 2005
Section 4: That the school district clerk be, and hereby is, authorized and directed to cause such notice of the public hearing and annual school election to be given in substantially the form hereinbefore prescribed by publishing the same four (4) times within the seven (7) weeks next preceding the public hearing (May 5, 2005) and the annual school election (May 17, 2005), the first publication to appear at least forty-five (45) days before each event, in the Wayne County Mail (Ontario-Walworth) and The Times of Wayne County (Walworth-Macedon), the official district newspapers, each having a general circulation in said school district, and by giving such other notice as, in his discretion, may be deemed advisable.
Section 5: This RESOLUTION shall take effect immediately upon adoption
.
JES/jes:wp
Att. 4
WAYNE CENTRAL SCHOOL DISTRICT
To: Board of Education
From: Michael Havens, Superintendent of Schools
(Prepared by Mark D. Callahan, Director of Human Resources)
Re: Personnel Action
Date: March 10, 2005
The following is submitted for your review and approval.
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ADMINISTRATIVE STAFF
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Resignations: None
Appointments: None
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INSTRUCTIONAL STAFF
Tenure Recommendation: None
Resignations:
Jeffrey Foti, Science (Biology) Teacher, assigned to the James A. Beneway High School, effective April 28, 2005. For personal reasons.
Leave of Absence:
Jennifer Klehr, Social Studies Teacher, assigned to the James A. Beneway High School, a combination paid and unpaid FMLA disability leave anticipated April 11, 2005 through
June 30, 2005. For the purpose of child rearing.
Rebecca Postell, English Teacher, assigned to the James A. Beneway High Schools, a combination paid and unpaid FMLA disability leave anticipated April 29, 2005 through
June 30, 2006. For the purpose of child rearing.
Appointments: None
Coaching Appointments:
Spring 2005
Name
|
Team
|
Step
|
WCS Years
|
Level
|
Incentive
|
Salary
|
| Robert Taylor
|
Varsity Softball
|
7
|
7
|
C
|
No
|
3470
|
| Tracy Watson
|
JV Softball
|
1
|
1
|
E
|
No
|
2457
|
| Cal Seitz
|
Modified Softball
|
3
|
3
|
F
|
No
|
2314
|
| Andrew Struzik
|
Varsity Baseball
|
5
|
3
|
C
|
No
|
3470
|
| Brian Knebel
|
JV Baseball
|
1
|
1
|
E
|
No
|
2457
|
| Doug Casey
|
Modifed Baseball
|
28
|
23
|
F
|
Yes
|
3882
|
| Riley Wheaton
|
Head Girls Varsity Track
|
2
|
2
|
D
|
No
|
2746
|
| Josh Dougherty
|
Asst. Girls Varsity Track
|
2
|
2
|
E
|
No
|
2457
|
| |
Girls Modified Track
|
|
|
F
|
|
|
| Charlie Roods
|
Head Varsity Boys Track
|
6
|
6
|
D
|
No
|
3181
|
| Colin Roods
|
Asst. Boys Varsity Track
|
32
|
3
|
E
|
No
|
3613
|
| David Leone
|
Boys Modified Track
|
2
|
5
|
F
|
No
|
2169
|
| Tim Mattle
|
Boys Varsity Tennis
|
13
|
12
|
F
|
Yes
|
2951
|
| Thomas Gentile
|
Boys JV Tennis
|
10
|
28
|
G
|
Yes
|
3082
|
Extra Curricular Appointments:
Resignation: Brian Knebel has resigned his appointment as TSA advisor to accept the Boy’s JV Baseball coaching position.
Appointment:
| Name
|
|
Activity
|
Bldg.
|
|
Rate
|
| Matthew Wiesniewski
|
|
Technology Student Association
|
HS
|
|
$549.00
|
| Joe Strominine
|
|
Sound Technician for HS play
|
HS
|
|
$425.00
|
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SUPPORT STAFF
Resignations: None
Leave of Absence:
Durwood Adams – School Bus Driver, an unpaid FMLA disability leave anticipated
February 4, 2005 through May 1, 2005. For the purpose of surgery.
Appointments
Richard Hargather, Cleaner assigned as needed, a probationary Civil Service appointment effective February 24, 2005 through August 23, 2005 at $8.50 an hour.
March 1, 2005. Replacement for Susan Anseuuw (disability dismissal).
Dawn Heintzelman, School Bus Monitor, assigned to the Transportation Department, a temporary Civil Service appointment effective February 28, 2005 at $8.05/hr. Temporary replacement for Sherrie Lucas (resignation).
Dawn Landry, Food Service Worker assigned to the Freewill Elementary School, a permanent Civil Service appointment having served a successful probationary period, effective
March 13, 2005.
Richard Powers, Cleaner assigned to the James A. Beneway High School, a probationary Civil Service appointment effective February 24, 2005 through August 23, 2005 at $8.50 an hour.
Replacement for Scott Fox (dismissal).
Tracy Prizzi, Cleaner assigned to the James A. Beneway High School, a probationary Civil Service appointment effective February 24, 2005 through August 23, 2005 at $8.50 an hour.
Replacement for Terry Shulla (resignation).
Substitute Support Staff Appointments (Amended):
William Sullivan, Substitute Bus Driver, effective February 8, 2005 at $10.50/hr.
Att. 6
Wayne Central School District
Ontario Center, NY 14520
TO: Board of Education
FROM: Michael Havens
RE: Consensus Agenda
DATE: March 10, 2005
The following items are being recommended for approval in a consensus agenda:
1.
Accept Treasurer’s Report – January, 2005
2.
Approve Change Order
Att. 7
Policy Submitted for First Reading
Policy 5500 – Disclosure of Wrongful Conduct
Regltn 5501 – Internal Fiscal Controls
Policy 5520 – Extra Classroom Activity Funds – Internal Controls
Policy 7300 – Homeless Children & Youth
Regltn 7301 – Placement of Homeless Children & Youth
Policy 7240 – Reporting Student Progress – Parent & Guardian Rights
Policy Submitted for Second Reading
None
3/10/05
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 1 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
An important part of the accountability standards of the Board of Education for the safe, secure and efficient management of the resources of the school district is the establishment, implementation and monitoring of adequate internal fiscal controls.
These internal fiscal controls are a broadly defined processed designed to provide reasonable assurance of the achievement of the following objectives:
(1)
safeguarding of assets of the school district against loss and unauthorized use or disposition,
(2)
ensuring the validity, accuracy and reliability of the accounting records and financial reports of the school district,
(3)
promoting adherences to prescribed policies, regulations and procedures of the school district and state and federal regulatory requirements
(4)
ensuring the effectiveness and efficiency of school district operations
Responsibility for Internal Control
The superintendent of schools of schools, or his or her designee, is responsible for establishing and maintaining a system of internal fiscal controls and for promotion of a positive and supportive attitude toward them. This includes:
(1)
conducting, or assigning to a designee, a required periodic review of departmental operating procedures to ensure that the principles and guidelines of internal control are followed
(2)
establishing controls where new types of transactions occur
(3)
improving upon existing controls if weaknesses are detected
(4)
responding to results and recommendations of audits
Since not all departments of the school district have sufficient resources to provide optimal control at all times, estimates and judgments must be exercised to assess the costs, benefits and risks involved. The costs associated with internal control should not exceed the benefits derived. Given these considerations, administrators are strongly urged to adhere to the control guidelines contained in this policy as is practicable.
Independent and External Audits
The independent auditing firm engaged by the Board of Education and any other external auditors are responsible for review of the adequacy of internal controls and for reporting their findings to the Board of Education and to appropriate administrative personnel.
Approved: March …, 2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 2 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
School administrators and managers are required to take prompt and responsive action on all findings and recommendations made by both internal and external auditors.
The audit process is completed only after school administrators receive the results of the audit and action has been taken to (a) correct identified weaknesses, (b) produce improvements, or (c) demonstrate that management action is not warranted.
STANDARDS FOR INTERNAL CONTROLS
Policies of the Board of Education can define minimum levels or quality acceptable for internal fiscal controls and provide the basis against which internal control is evaluated. These standards can be supplemented and applied to all operational aspects of the school district – programs, finances and compliance.
The policies provide a general framework and are not intended to limit or interfere with duly granted authority related to development of policy, regulations or administrative procedures. The superintendent of schools, or his or her designee, is responsible to developed detailed administrative procedures and practices and to ensure that they are integrated into the operations of the school district.
Control Environment
The control environment, as established by the superintendent of schools and school administrative personnel, sets the tone and awareness of the importance of controls among employees. Control environment factors include integrity and ethical values, employee competence, leadership style and philosophy and assignment of authority and responsibility.
A school administrator can assist in the promotion of a good control environment by:
(1)
holding regular team and individual meetings to review and enlist support for policies, regulations and procedures
(2)
periodically evaluate needs for staff development and provision of staff development
(3)
clearly articulate positions on ethical issues relating to business management so that staff members receive a clear message to act in an ethical manner
Risk Assessment
Risk assessment is the identification and analysis of relevant risks to the achievement of the objectives of the school district. It forms the basis for determining management of risks faced by administrators from external and internal sources.
A pre-condition to risk assessment is the establishment of clear business objectives at all levels that are consistent and that related directly to those of the school district. This should occur in a disciplined, documented and ongoing process that is communicated to all employees as well as management personnel.
Approved: March …, 2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 3 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
Control Activities
Control activities are the policies, regulations and procedures that help ensure that management objectives are fulfilled. They help to ensure that necessary actions are taken to address the risks to achievement of the objectives of the school district.
There are specific control activities for information systems, including security programs, data center and client-server operation controls, system software controls, access security and application system development and maintenance controls.
The control activities are the methods for implementing internal control policies. They include a range of activities as diverse as approvals, authorizations, verifications, reconciliations, review of operating procedures, security of assets and segregation of duties.
The general guidelines for control activities include the following:
Separation of Duties
Individual duties are separated so that the work of one person routinely serves as a complimentary check on the work of another person. No one person has complete control over more then one key processing function or activity such as authorizations, approvals, certifications, disbursements, receiving or reconciliations.
Authorizations and Approval
Proposed transactions are authorized when they are proper and consistent with policy and plans of the school district. Transactions are approved by the designed school district officer.
Custodial and Security Arrangements
The responsibility for custody (physical security) and assets is separated from the accounting (record keeping) for those same assets to prevent unauthorized access to the assets and accounting records.
Review and Reconciliation
Employees who possess sufficient understanding of the financial system of the school district examine accounting records and documents of varied departments to verify that recorded transactions rook place and were made in accordance with prescribed policies, regulations and procedures of the school district. These records and documents are compared with financial reports and statements of the school district to verify their accuracy, completeness and reasonableness.
Approved: March …, 2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 4 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
Information & Communication
Information and communication systems enable school administrators and employees to collect and exchange the information need to conduct, manage and control school district operations. Pertinent information must be identified, recorded and communicated in a form and within a time frame that enables school personnel to perform their duties and responsibilities in an efficient manner.
Information systems produce reports related to operational, financial and compliance information that make it possible to manage the school district. Effective communication must also occur in all departments of the school district and school employees must understand their role in the internal control system and how their individual activities relate to the work of others.
Monitoring
Monitoring of internal control systems are necessary to assess the quality of the performance of the control system over a period of time. Ongoing monitoring occurs in the course of normal operations and includes regular management and supervisory activities. In addition, separate operational evaluations are conducted based on the assessment of risks and the effectiveness of ongoing monitoring procedures.
Adequate supervision of personnel and other monitoring activities are required to ensure the reliability of accounting and/or operational controls by identifying errors, omissions, exceptions and inconsistencies in the application of procedures.
ROLE OF THE INTERNAL CLAIMS AUDITOR
The internal claims auditor, appointed annually at the re-organizational meeting by the Board of Education, shall establish and modify, as deemed necessary, the necessary guidelines and procedures for internal fiscal controls in conformance with all applicable state codes, school board policies, regulations. The internal claims auditor shall add any controls that he or she deems necessary and shall report actions, results of testing and findings to the Board of Education on a regular basis, but not less than twice during each fiscal year.
Working with school board officers and appointees, the internal claims auditor shall verify the understanding of employees of established policies, regulations and procedures for internal fiscal controls. He or she shall conduct testing on a regular basis for material compliance and report all concerns, problems and regular inconsistencies to the Board of Education or appropriate officers or appointees designated by the Board of Education.
Examples of typical, but not limiting, control activities for application of internal control principles are outlined in the following pages.
Approved: March …, 2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 5 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
Accounting Records and Reports
The financial system of the school district provides most of the official accounting and financial records of the school district. These include the general ledger, subsidiary ledgers
(e.g. food service, trust and agency, extra-classroom activity funds)
and management reports. Many reports contain supplemental records or produce management reports which often duplicate reports included in the financial system.
The internal claims auditor should review and test the financial system.
To ensure accuracy and integrity of records and reports and to avoid decision-making based on inaccurate or incomplete information, all personnel are expected to reconcile records and source documents on a monthly basis with the district’s financial system ledger and other reports generated by the financial system.
Following reconciliation, any required adjustments and/or corrections must be made promptly and documented by the employee to whom this responsibility is assigned.
Payroll Records
Separation of Duties: A reasonable separation of duties shall be established and maintained after consideration of the associated costs, benefits and available resources. Under optimal conditions, a single employee should not have complete control over approving payroll transactions, distributing payroll checks to employees and reviewing payroll expense reports.
Authorization & Approval: Personnel and payroll time sheets must be approved only by employees formally designated with approval authority. Payroll transactions are entered by designated persons who have access to the payroll computer program within specified security privileges. After the transactions are entered, notices are sent to a designated person for review.
Persons who prepare payroll records must understand all relevant regulatory requirements, policies and procedures as well as complete mandatory training classes. Persons who review the transactions must resolve all questions that arise and ensure that transactions are reversed until the questions are resolved.
Approval authority is controlled by the chief fiscal officer who is responsible for identifying persons who will review and approve payroll changes. Cancellation of privileges shall be entered promptly when employees are terminated or their responsibilities are changed.
Job and attendance records are approved on a monthly basis by employee supervisors and maintained on a formal and current basis. The original approved records are not returned to the employee after approval by supervisory personnel.
Approved: March .., 2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 6 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
Custody & Security: Payroll and related personnel records shall be filed in a secure location with access only by authorized personnel.
Payroll checks awaiting distribution to employees are kept in locked storage, accessible to only to a person designated as check custodian, or his or her alternate, who has formal custodial responsibility.
Check custodians will require the presentation of proper identification before releasing checks to employees not known to them. When a payroll check is released to someone other than the payee, the check custodians will require an authorization signed by the payee to release the check, require proper identification of the person receiving the check and obtain a signed receipt which will be retained by the check custodian.
Payroll checks that remain undeliverable after fifteen (15) days are returned to the school district treasurer with an explanation of the delivery problem.
Review & Reconciliation: School personnel who possess overall knowledge of departmental accounts are assigned to review monthly payroll reports to ensure the validity and accuracy of payroll charges. The reconciliation is documented by the employee to whom this responsibility is assigned.
A listing of all deviations from employee “usual and customary” payroll shall be compiled separately by the payroll clerk by employee name and amount and reported bi-weekly to the chief financial officer for review when authorizing the payroll for each payroll period.
When deadlines for payroll reporting require that time worked is estimated to the end of a reporting period, controls are established to ensure that the appropriate adjustments are made, after the fact, for differences between estimated and actual time worked.
To ensure that final paychecks are accurately prepared for employees who have been placed in any status under which full standard pay is not to be received
(e.g. terminations, separations, leaves of absence without pay),
final time records are reviewed for accuracy prior to processing of final transactions.
Purchasing, Receiving And Disbursements
Separation of Duties: A reasonable separation of duties shall be established and maintained after consideration of the associated costs, benefits and available resources. Under optimal conditions, a single employee should not have complete control over placing orders, approving purchase requisitions or purchase orders, reviewing and processing invoices for payment or reviewing and reconciling financial system reports or departmental appropriations or expenditures.
Approved: March …, 2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 7 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
Authorization & Approval: Transactions that will ultimately generate a disbursement or expense transfer are entered by designated preparers. Once entered, notices are sent to reviewers. Preparers must understand all relevant regulatory requirements, financial systems and policies. Reviewers must examine all transactions and resolve all questions that arise and ensure that transactions are reversed until the questions are resolved.
Authority for approval is controlled by the chief financial officer who is responsible for identifying which individuals will review and approve transactions. Cancellation of privileges shall be entered promptly when termination of employees occurs or a change in responsibilities occurs
The fulfillment of terms, rates and charges related to services provided are compared to purchase requisitions, purchase orders, consulting agreements and contracts by the internal claims auditor.
The issuance of a valid order is authorization for the accounts payable department to process an invoice that is in accordance with the terms of the purchase order and school district policies. A department employee must acknowledge receipt of goods and services prior to payment. The person(s) processing accounts payable transactions must review all invoices for payment to ensure that the proper accounts are charged and that prior payment was not made.
Review and Reconciliation: Employees who possess overall knowledge of building and departmental accounts are assigned to review monthly reports produced by the financial system to ensure the validity, accuracy and completeness of all current non-payroll expenditures. This review includes comparing current month expenditures to source documents and is documented by the employee to whom this responsibility is assigned.
Original invoices and related back-up documentation supporting purchase orders shall be retained by the accounts payable department as provided by appropriate records retentions schedules.
Inventories of Equipment And Supplies
Where applicable, these guidelines pertain to any inventory whose transfer damage, disposal or loss would materially affect the value of the assets of the school district and/or create serious consequences.
Separation of Duties: A reasonable separation of duties shall be established and maintained after consideration of the associated costs, benefits and available resources. Under optimal conditions, a single employee should not have complete control over receiving, maintaining or issuing items, preparing and marinating up-to-date records of the location, transfer, damage, disposal, or loss of inventory or performing annual physical inventory counts or inspections.
Authorization and Approval: Requisitions approved by authorized administrators or supervisors are required prior to issuing inventorial equipment or supplies. Any adjustment to inventory records for returned, missing, damaged, obsolete or stolen items is approved by appropriate administrators or supervisors. Large adjustments should be supported by written explanations.
Approved: March …, 2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 8 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
Custodial and Security Arrangements: Security arrangements used to safeguard inventory against loss through damage, theft or misappropriation are proportional to its value and removability. With the exception of equipment purchased with the intent of off-campus use, such as laptop computers, off-campus use of district equipment shall be discouraged. Use of district equipment or supplies for purposes not related to work responsibilities is not allowed.
The fewest number of authorized employees shall have access to inventories. Locks, keys and/or combinations securing movable equipment or supplies are changed whenever there is turnover involving personnel who had access to these inventories. A record of keys and/or combinations is maintained y one departmental employee,
Review & Reconciliation: Items are inspected for general condition, possible damage, and completeness. An employee with custodial responsibility for these items shall perform the inspection. Usage is reviewed regularly. Obsolete, inactive or damaged items are removed from inventory in accordance with established procedures. A physical count of major inventory should be conducted on an annual basis. Management personnel shall be advised of significant inventory discrepancies,
Cash Receipts
Separation of Duties: A reasonable separation of duties shall be established and maintained after consideration of the associated costs, benefits and available resources. Under optimal conditions, a single employee should not have complete control over receiving or depositing cash, recording cash payments to receivable records, reconciling cash receipts to deposits and/or financial system reports, billing customers for goods and services or access to the financial reporting system to the general ledger.
Authorization & Approval: Bank accounts of the school district may be established only with the approval of the Board of Education. Individual accountability for cash must be maintained throughout all cash handling operations from receipt through deposit. All transfers of accountability must be documented.
Transfers of cash between two (2) people are jointly verified in the presence of both persons. A school board officer or appointee verifies and approves cash deposit and transmittal documents, voided transactions, and cash overages and shortages. Known or suspected misappropriations or mysterious disappearances of cash or securities must be reported promptly.
Custodial and Security Agreements: The physical safeguarding of all cash is required at all times in accordance with policies, regulations and procedures of the Board of Education. Transportation of cash is made by authorized personnel, only.
All documentation requesting payments to the school district must inform the payers that their payments must be made payable to the Wayne Central School District. Payee designations other than to the school district require approval of the superintendent of schools. Accountability for each deposit transaction must be maintained.
Approved: March …, 2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 9 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
Checks and money orders are restrictively endorsed immediately upon receipt with a stamp inscribed with the name of Wayne Central School District.
Cash which is un-deposited is kept in a locked receptacle designated for same. Strict individual accountability for cash is maintained at all times.
Keys and safe combinations must be given only to supervisory and authorized personnel. Those persons are required to memorize those combinations. A record of the combination must be sealed and maintained in an area separate from that where the safe is located. The sealed copy is restricted to the fewest number of employees possible, one of whom shall be at the supervisory or management level. For emergency back-up access, a spare set of keys and/or a record of the combination shall be maintained in a locked receptacle which is controlled by two persons together at the same time.
Keys and safe combinations must be changed whenever a person knowing the combination terminates their employment with the school district. A record of keys or safe combinations issued is maintained by a single departmental employee.
Cash receipts may not be maintained in offices and may not be deposited in unauthorized or non-district bank accounts. Funds or property not related to the operation of the school district must not be stored in departmental safes.
Disbursements shall not be made from cash receipts. An employee independent of cashiering operations opens district mail and an employee independent of cashiering operations performs the follow-up and adjustment for returned checks. A report of cash collections signed by the preparer must accompany each deposit.
Review and Reconciliation: Cash receipts are recorded on the day received. Only pre-printed and consecutively numbered receipts are used.
Accounting personnel are responsible for safeguarding and issuing receipt documents to cashiering personnel. An original dated receipt is provided to the payer. Copies of valid receipts and of voided receipts are kept for audit and reconciliation purposes.
Daily reports of cash receipts are subject to supervisory review and approval. Cash receipts are reconciled to deposits and deposits are reconciled to financial system reports. Cash shortages and overages are promptly reported to, and investigated by, personnel at the next higher administrative level.
Petty Cash and Change Funds
Authorization & Approval: Petty cash and change funds shall be authorized and approved by the Board of Education. A fund may not be established from cash receipts that are not deposited to an authorized bank account.
Approved: March …,2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 10 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
A fund is used only in accordance with the purposes agreed upon at the time the fund is authorized and always conforms to establish policies and procedures of the school district. Check requests to reimburse a petty cash fund are approved by the superintendent of schools who does not have direct access to the patty cash fund. Fund reimbursement is made payable to the custodian of the fund.
Custodial and Security Arrangements: Cash and cash reimbursement vouchers are stored in a locked receptacle. Security provided is proportional to the dollar amount of the fund. Custodial responsibility of each fund is assigned to only one employee and can be re-delegated internally to cover absences of less than three (3) weeks. Petty cash is not to be deposited into an unauthorized or non-district bank.
Review and Reconciliation of Petty Cash Funds: The custodian of a petty cash fund may not make any disbursements without first being presented with a receipt or approved reimbursement voucher documenting the expenditure.
Original receipts are required in order to prevent duplicate reimbursements. Personal checks and I-O-U’s are not considered valid receipts. Any person receiving cash must sign an approved reimbursement voucher or receipt for cash received.
The custodian of a petty cash fund shall balance the fund at least monthly and whenever the fund is replenished. Total cash plus reimbursement vouchers on hand should equal the authorized amount of the fund. Shortages or overages are reported and promptly investigated by school personnel. Funds are periodically verified through unannounced review and balance of the fund by the chief financial officer or his or her designee.
Billing and Accounts Receivable
Separation of Duties: A reasonable separation of duties shall be established and maintained after consideration of the associated costs, benefits and available resources. Under optimal conditions, a single employee should not have complete control over billing for goods or services provided, collection, billing, billing cancellations, credits, and write-off of debtor accounts, receiving, recording and processing payments and cashiering functions or reconciliation of receivable records to the subsidiary ledger receivable reports of the financial reporting system.
Authorization and Approval: Receivable functions required approval by an authorized supervisory or management employee when:
(1)
establishing rate and/or billing schedules for charging customers
(2)
issuing credit memos and/or billing cancellations
(3)
granting credits to customers
(4)
determining which accounts are uncollectible and should be written off
Approved: March …, 2005
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
PROPOSED NEW REGULATIONS, Entire Text is New 5501
Adapted from Samples from NYS Comptroller Page 11 of 11
Presented by the Policy Committee for First Reading, March 10, 2005
Non-Instructional Operations
INTERNAL FISCAL CONTROLS
Custodial and Security Arrangements: Invoices are prepared and issued only by authorized personnel. Invoices are system-generated and are assigned numbers in sequential order. Charge and payment transactions are recorded and maintained in the system. Copies of voided invoices are kept for audit and reconciliation purposes.
Review and Reconciliation: Monthly subsidiary ledger relievable reports of the financial reporting system are reviewed by staff members with overall knowledge of receivable management. This reconciliation is documented by staff members to whom this responsibility is assigned.
Delinquent account balances are examined and follow-up with customers is initiated to determine reasons for non-payment. If a reasonable or satisfactory explanation is not received from a debtor regarding the delinquent account, the debtor is precluded from receiving additional credit.
Departmental billing records are periodically compared and reconciled to account balances appearing on the subsidiary ledger receivable reports of the financial reporting system.
Approved: ……………………………………
Policy Handbook • Wayne Central School District • Ontario Center, New York 14520
Proposed Revisions to Existing Policy
, Revisions in Bold Italic Policy 5520
Reflects State Comptroller Models For Training & Awareness Of Wrongful Conduct
Presented by the Policy Committee for First Reading, March 10, 2005
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Non-Instructional/Business Operations
EXTRA-CLASSROOM ACTIVITIES FUND
An extra-classroom activity fund shall be established for activities conducted by students whose financial support is from sources other than by taxation or through charges of the Board of Education.
All moneys in the extra-classroom activities fund shall be kept according to standards of good financial management under the direction of the assistant superintendent for business. Proper accounting records will be maintained and all moneys deposited in appropriate accounts as established by the Board of Education. These accounts shall be subject to annual audit by the independent auditor designated by the Board of Education.
All transactions involving extra-classroom funds shall be on a cash basis and no accounts shall remain unpaid at the end of the school year. The building principals, with approval of the assistant superintendent for business, shall set up procedures for receipt and payment from the extra-classroom activities fund in their respective buildings.
8 New York Code of Rules and Regulations (NYCRR) Part 172
Responsibility for Internal Control
The superintendent of schools of schools, or his or her designee, is responsible for establishing and maintaining a system of internal fiscal controls and for promotion of a positive and supportive attitude toward them. This includes:
(5)
conducting, or assigning to a designee, a required periodic review of departmental operating procedures to ensure that the principles and guidelines of internal control are followed
(6)
establishing controls where new types of transactions occur
(7)
improving upon existing controls if weaknesses are detected
(8)
responding to results and recommendations of audits
Independent and External Audits
The independent auditing firm engaged by the Board of Education and any other external auditors are responsible for review of the adequacy of internal controls and for reporting their findings to the Board of Education and to appropriate administrative personnel.
Adopted: September 10, 2003 Revised: March …, 2005
Adopted: September 10, 2003 Revised: March …, 2005
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Policy Handbook
Wayne Central School District
Ontario Center, New York 14520
Entire Policy is New
Policy 7240
Presented by the Policy Committee for First Reading, March 10, 2005
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Students
REPORTING STUDENT PROGRESS – PARENT & GUARDIAN RIGHTS
It is the policy of the Board of Education to foster and encourage two-way communications between school personnel and parents and guardians. School officials will communicate as often as necessary and as effectively as possible with parents and encourage parents to communicate with school officials.
The school district’s formal reporting system includes report cards and/or progress reports issued by teachers on a scheduled basis. In addition, conferences between parents and teachers and/or counselors will occur at scheduled intervals during the school year.
Parents and guardians are encouraged to visit the schools and to confer with school officials about their child’s progress on a continuous basis.
Staff members are encouraged to maintain contact with parents and guardians through written, electronic of telephone methods.
Regulations of the Federal Educational Rights and Privacy Act (FERPA) govern the access to and release of information about students and participation of persons at parent-teacher conferences or student scheduling conferences.
The superintendent of schools will develop regulations for review by the Board of Education to implement this policy.
Adopted: March ..,, 2005
Adopted: March ..,, 2005
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Policy Handbook
Wayne Central School District
Ontario Center, New York 14520
Proposed Policy Statement, Entire Text New 7300 Presented by Policy Committee for First Reading, March 10, 2005
Proposed Policy Statement, Entire Text New
7300
Presented by Policy Committee for First Reading, March 10, 2005
HOMELESS CHILDREN AND YOUTH
HOMELESS CHILDREN AND YOUTH
It is the policy of the Board of Education to ensure that homeless children and youth are provided with equal access to the educational programs of the school district, have an opportunity to meet the same challenging State of New York and local academic standards, are not segregated on the basis of their homeless status and to establish safeguards that protect them from discrimination on the basis of their homelessness.
Definition
Definition
The term "homeless children and youths" means individuals who lack a fixed, regular, and adequate nighttime residence due to economic hardship.
The term includes children and youths who:
are temporarily sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason
are living in motels, hotels, or camping grounds due to the lack of alternative adequate accommodations
are living in emergency shelters
are abandoned in hospitals or are awaiting foster care placement
have a nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings
are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings
runaway children or children who are abandoned
Youth not in the physical custody of a parent or guardian may be considered homeless if they meet the above definition.
Homeless status is determined in cooperation with parents or, in the case of unaccompanied youth, the local educational agency liaison.
Homeless status may be documented through a variety of forms maintained by the school district
(e.g. Hopeworks Education Program Referral Form)
and/or through direct contact with district staff members.
The superintendent of schools will develop regulations for review by the Board of Education to implement the policy for placement of homeless children and youth.
POLICY ADOPTED: March …, 2005
POLICY HANDBOOK • WAYNE CENTRAL SCHOOL DISTRICT
Entire Regulation is New 7301 - Page 1 of 3 Presented by the Policy Committee for First Reading, March 10, 2005
Entire Regulation is New 7301 - Page 1 of 3 Presented by the Policy Committee for First Reading, March 10, 2005
REGULATION FOR PLACEMENT OF HOMELESS CHILDREN & YOUTH
REGULATION FOR PLACEMENT OF HOMELESS CHILDREN & YOUTH
School Selection
In determining the best interests of the child or youth to the extent feasible the child or youth will be kept in the school of origin for the duration of homelessness except when doing so is contrary to the wishes of the child's or youth's parent or guardian,
In the case of unaccompanied youth, the local educational agency liaison or designee will assist in placement or enrollment decisions considering the requests of such unaccompanied youth.
The school of origin means the school that the child or youth attended when permanently housed or the school in which the child or youth was last enrolled.
The choice regarding placement shall be made regardless of whether the child or youth lives with the homeless parents or guardian or has been temporarily placed elsewhere.
Enrollment
Enrollment
The school selected shall immediately enroll the child/youth, even if the child or youth lacks records normally required for enrollment. Records will immediately be requested from the previous school.
The terms "enroll" and "enrollment" are defined to mean attending school and participating fully in school activities.
Residency
A homeless child or youth is a resident if the child is personally present somewhere within the district with a purpose to remain but not necessarily to remain permanently.
The child or youth shall be considered a resident when living with a parent, guardian, or person in loco parentis not solely for school purposes or for participation in extra curricular activities.
Homeless students who do not live with their parents or guardians may enroll themselves in school.
The address listed on the enrollment forms becomes proof of residency.
Regulation Approved: March .., 2005
POLICY HANDBOOK • WAYNE CENTRAL SCHOOL DISTRICT
Entire Regulation is New 7301 - Page 2 of 3 Presented by the Policy Committee for First Reading, March 10, 2005
Entire Regulation is New 7301 - Page 2 of 3 Presented by the Policy Committee for First Reading, March 10, 2005
REGULATION FOR PLACEMENT OF HOMELESS CHILDREN & YOUTH
REGULATION FOR PLACEMENT OF HOMELESS CHILDREN & YOUTH
Guardianship
Guardianship
For purposes of school placement, any parent, guardian or person “in loco parentis” who has legal or physical custody of a homeless child or youth shall enroll that child or youth directly in a school within the Wayne Central School District.
Once a child or youth is enrolled in and attending a school, the Guardian Responsibilities form provided by the school district must be completed within a reasonable period of time for those children or youth who are not accompanied by a parent or guardian or person “in loco parentis”
Comparable Services
Comparable Services
Each homeless child or youth shall be provided services comparable to services offered to other students in the school building selected, examples of which follow.
Preschool programs
Transportation services
Educational services for which the child or youth meets eligibility criteria such as ESL or special education programs
Programs for "At Risk" students
Programs for gifted and talented students
School nutrition programs
Title I services
All After School programs
Transportation
Transportation
At the request of the parent, or in the case of an unaccompanied youth, the local agency liaison or designee, transportation will be provided for homeless children for the duration of the school year to the school of origin, school of attendance area or school requested,
Once permanent housing is found, the family has a choice to stay in the school they are attending, school of origin or attend the school where they have found housing. They will seek permission from the superintendent of schools for transportation.
Permanent housing is defined as any signed lease or long-term approved living situation. Self-paying day to day in a motel is not considered permanent housing.
In the case where the school district of origin and current residence are different local education agencies, the two school districts will agree on a method for transportation and share costs.
Regulation Approved: March .., 2005
POLICY HANDBOOK • WAYNE CENTRAL SCHOOL DISTRICT
Entire Regulation is New 7301 - Page 3 of 3 Presented by the Policy Committee for First Reading, March 10, 2005
Entire Regulation is New 7301 - Page 3 of 3 Presented by the Policy Committee for First Reading, March 10, 2005
REGULATION FOR PLACEMENT OF HOMELESS CHILDREN & YOUTH
REGULATION FOR PLACEMENT OF HOMELESS CHILDREN & YOUTH
Local Educational Agency Liaison
Local Educational Agency Liaison
The Assistant Superintendent for Instruction will be the Local Educational Agency Liaison for homeless children and youths.
The local educational agency liaison, or designee, shall insure that:
homeless children and youths are voluntarily identified by school personnel and through coordination with other entities and agencies
homeless children and youth enroll in and have a full and equal opportunity to succeed in schools in the district.
homeless families, children, and youths receive educational services for which they are eligible and referrals to other appropriate services.
the parents or guardians of a homeless child and any unaccompanied homeless youth is/are informed of the educational and related opportunities available to them and are provided with meaningful opportunities to participate in the education of the child/youth.
public notice of the educational rights of homeless children and youths is disseminated in such public places as schools, meal sites, shelters and other locations frequented by low income families.
compliance exists with all policies and procedures and mediate enrollment disputes
the parents or guardians of a homeless child or youth, and unaccompanied youth, are informed of all transportation services, including transportation to the school of origin or to the school that is selected
coordination of services between the school district and other homeless family service providers.
assistance is provided to children and youth who do not have immunizations, or immunization or medical records, to obtain necessary immunizations, or immunization or medical records.
students are not segregated on the basis of their status as homeless
programs for homeless students are coordinated with other federal and local programs
Disputes & Appeals
Disputes & Appeals
If a dispute arises over school selection or enrollment in a school, the child or youth shall be immediately admitted to the school in which enrollment is sought, pending resolution of the dispute.
The local educational liaison shall carry out the dispute process as expeditiously as possible after receiving the notice of the dispute.
Appeals are filed with the superintendent of schools. The parent or guardian of the child or youth, or unaccompanied youth, shall be provided with a written explanation of the appealed decision regarding school selection or enrollment, including the rights of the parent, guardian, or youth to appeal the decision to the Office of Coordinator for Education of Homeless Children and Youths in the NYS Department of Education
Regulation Approved: March .., 2005
POLICY HANDBOOK • WAYNE CENTRAL SCHOOL DISTRICT
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