1. December 10, 2004
    2. RIT Inn and Conference Center
    3. Members present:       
    4. Members Absent:
    5. Guests:

EduTech Steering Committee


December 10, 2004



December 10, 2004


RIT Inn and Conference Center



RIT Inn and Conference Center
 


Members present:       



Members present:              
Bruce Amey, Avon            Joe Marinelli, WFL BOCES
Joe Backer, Letchworth          Jack McCabe, WFL BOCES  
Maria Ehresman, Williamson        Camille Sorenson, EduTech
Mike Glover, GV BOCES          Dan Starr, NR-Wolcott  
Gary Hammond, GV BOCES          
       


Members Absent:



Members Absent:
Joan Cole, Elba            
Bob Leiby, Manchester Shortsville        
 


Guests:



Guests:
Ray Wager, Wager & Associates        Keith Henry, W-FL BOCES
Chris Saxby, EduTech
 
·   EduTech Cost Study – Raymond F. Wager, CPA
Ray Wager presented and explained the process used in developing the cost study.

Cost study will be shared at the respective CSO meetings.
·   EduTech Budget Process
Expenditure Budget
Cost Study
District Pricing
GV & WFL CSO
Review by WFL Board
·   Healthy functional budget that support infrastructure, flexible balance in a changing environment
·   Budget flat across the board except for benefits, salaries
·   Continued but stable demand for workstations
·   Continued demand for technology to support instructional and admininistrative needs
·   Assessment processing, reporting, analysis
 
Budget – determine expenditures for the year
Cost Study – determine direct and indirect costs, allocate by billable cost centers
Match proposed costs against revenue using existing prices
Estimate miscellaneous revenue based on historical trends for revenue and services
Adjust services pricing
Analyze impact to districts.
 
Revenue sources
Annual service fees
One time service fees
Grants
Cross contracts
Miscellaneous revenue
One-time charges to the district for services
The budget is based on the existing services base. If a district subsequently drops a service, then the loss of that income must be made up by miscellaneous income
 
Cost study/Pricing
Cost centers changes –
SAA support – project coordination, warehouse, % techs
Score Reporting – test scoring, state data collection, NCLB reporting, data warehousing,
district reporting
 
Cost Center Interdependence –
 Tech Support = LAKENet
 Student = Part 200 = Test Scoring
 Project Coordination = warehouse = techs
 
Joe Backer – supports making the adjustment to put the money where it is being spent
Mike Glover – thanked Camille and everyone involved with the budget. You held the line and feel that you heard us last year.
 
Camille shared a comparison of last year’s costs and this year’s costs individualized for each district. This will be shared with each district by the first of the year.
 
Any service a district adds after November 1, 2004 will not be reflected in the figures
 
Reassigment of costs-
$4,000 decrease tech support
$4,000 increase in LAKENet
$2,000 decrease in LAKENet telecommunication
2.2% increase in all other services.
 
 
Next meeting March 11, RIT Inn and Conference Center
 
Minutes are available in Docushare (Edutech services, Steering Committee, Ongoing committee work, Meeting minutes) for all Superintendents/ District Technology Coordinators

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