Patricia Miller, teacher aide, assigned to the high school, a permanent civil service appointment effective October 25, 2003 (having served a successful probationary period)
Kathy Parks, school bus monitor, a six-month probationary civil service appointment effective November 24, 2003 through April 23, 2004 at $9.45 per hour (replacement for Linda Ryan, resigned)
Lizabeth Seitz, typist, assigned to the Ontario Primary School, a permanent civil service appointment, effective January 7, 2004 (having served a successful probationary period)
Ann Stokes, cleaner, assigned to the high school, a six-month probationary civil service appointment effective November 17, 2003 through April 16, 2004 at $8.10 per hour (replacement for Joshua Simpson, resigned)
| Larry Thrash, school bus driver, a six-month probationary civil service appointment effective November 21, 2003 through April 20, 2004 at $11.80 per hour (replacement for Elizabeth Jacobs, resigned). | |||||||||||||||||||
| Mr. Havens noted he was pleased that two former employees, Mrs. Park and Mrs. Heald, have chosen to return as staff members. | |
| Mrs. Brunner offered a MOTION to approve the personnel changes as recommended by the superintendent of schools. 8 Ayes, 0 Nays, 1 Absent (Mr. Johnson), Carried. |
| B. CSE PLACEMENT RECOMMENDATIONS | ||||||||||||||||||||
| Mr. Havens presented the pupil placement recommendations of the Committee on Special Education for review and consideration by the Board of Education. | ||||||||||||||||||||
| Mrs. Brunner offered a MOTION, seconded by Mr. Wyse, to adopt a RESOLUTION for pupil placements by the Committee on Special Education, TO WIT: | ||||||||||||||||||||
| RESOLUTION TO APPROVE RECOMMENDATIONS OF THE | ||||||||||||||||||
| COMMITTEE ON SPECIAL EDUCATION AND | ||||||||||||||||||
| AUTHORIZE ARRANGEMENT OF RECOMMENDED | ||||||||||||||||||
| SPECIAL PROGRAMS & SERVICES |
| RESOLVED, that the Board of Education approves the recommendations of the Committee on Special Education and authorizes the Director of Student Services to arrange the recommended special programs and services. | ||||||||||||||||||
| On the question, the RESOLUTION was adopted by a vote of 8 Ayes, 0 Nays, 1 Absent (Mr. Johnson). | ||||||||||||||||||||
C. CONSENSUS AGENDA
| (1) | Reports of the School District Treasurer (A/O 10/31/03) | |
| (2) | Resolution for Single Audit Report, FY Ending 6/30/03 | |
| Mr. Havens presented the consensus agenda for review and consideration by the Board of Education. | |
| Mrs. Brunner offered a MOTION, seconded by Mr. Griswold, to approve/adopt the consensus agenda, as presented by the superintendent of schools, as follows: | |
| (1) | Receive & file reports of the school district treasurer for the period ending October 31, 2003 (copies attached to these minutes in the minute book) | |
| (2) | Adopt a RESOLUTION to accept the single audit report for the fiscal year ended June 30, 2003, TO WIT: | |
RESOLUTION TO ACCEPT THE ANNUAL EXTERNAL
SINGLE AUDIT REPORT OF FEDERAL FUND EXPENDITURES
PURSUANT TO PL 98-502 (Single Audit Act of 1984)
(Fiscal Year Ending June 30, 2003)
RESOLVED, that the Board of Education does hereby accept the single audit report for the fiscal year ended June 30, 2003 for expenditure of federal funds as prepared by Raymond P. Wager, CPA, P.C., independent auditors, as required by the New York State Education Department and the Single Audit Act of 1984 (Public Law 98-502) and does authorize and direct the district clerk to forward certified copies and publish legal notice, as required (copy filed in clerk’s files)
| On the question, the consensus agenda was approved/adopted by a vote of 8 Ayes, 0 Nays, 1 Absent (Mr. Johnson). |
| XVI. POLICY ITEMS | |||||||||||||||||||
| Second Reading – Policy 5430 - Use of District & Building Credit Cards |
| First Reading – Policy 1550 – Broadcast & Recording of the Board of Education & Committee Meetings | |||||||||||||||||||
| Mr. Triou presented the above noted policies for first and second reading, respectively, by the Board of Education. | |||||||||||||||||||
| Mr. Wyse suggested amending the title of the proposed policy on broadcasting and recording meetings. Mr. Triou stated that the policy committee would confirm the appropriate chapter heading for second reading of the proposed policy. | |||||||||||||||||||
| Mr. Robusto suggested addition of wording to incorporate recordings such as DVDs. | |||||||||||||||||||
| Mr. Griswold asked about the origin of the policy and how varied instances would be handled. Mr. Wyse stated he feels the policy is beneficial as an outline for the Board of Education to follow as needed. | |||||||||||||||||||
| Mr. Griswold noted that the chairperson has the responsibility to insure that proper procedures are followed at each school board meeting | |||||||||||||||||||
| Mr. Triou noted that the proposed policy follows advice from seminars he attended at the state school boards’ annual meeting on generic guidelines for the school board to follow on this topic. | |||||||||||||||||||
| Mr. Robusto noted that while it is not presently the case for our district, there is the potential that local cable TV station could begin to broadcast our meetings as they do in some other communities. | |||||||||||||||||||
| Mr. Havens stated that he prefers and appreciates the presence of news media representatives at meetings who prepare reports from firsthand information. | |||||||||||||||||||
| Mrs. Brunner noted that this school board has a record of maintaining a high level of decorum when issues arose on which everyone was not in agreement. She can recall incidents, however, where a videotape or broadcast of such issues might not present the best image of the Board of Education. | |||||||||||||||||||
| Mr. Triou noted that the proposed policy on use of district and building credit cards incorporates comments and discussion from first reading. | |||||||||||||||||||
| Mr. Triou offered a MOTION to approve second reading ofPolicy 5430 - Use of District & Building Credit Cards as presented by the policy committee. 8 Ayes, 0 Nays, 1 Absent (Mr. Johnson), Carried. | |||||||||||||||||||
| By consensus, first reading of Policy 1550 - Broadcast & Recording of the Board of Education & Committee Meetings and refer comments offered this evening to the policy committee for consideration in second reading. | |||||||||||||||||||
| Mr. Triou announced that the next policy committee meeting is set for Thursday, December 11, 2004 at 4 p.m. at the district office. |
| XVII. ADDITIONAL PUBLIC COMMENT | |
| A. | Mrs. Gagliano, supra, expressed dismay and concern about the manner in which a high school student was interrogated and deposed by law enforcement officials during an investigation about a series of thefts from student lockers with no school staff present or notification to parents or guardians. She asked Mr. Havens if district officials were aware of this incident and what steps were taken to prevent it from reoccurring. Mr. Havens stated that school officials were aware of the incident. | |
| B. | Mrs. Lozipone, supra, stated that she and her family relocated to this school district based on its excellent academic record and its empathy for children with special educational needs. Based on the first quarter academic report presented earlier this evening, she encouraged the Board of Education to review the teacher-student ratio for students with disabilities to insure that the staff is not over-extended and that the needs of students are fully met. | |
| C. | Mrs. Lozipone, supra, spoke as a parent of a child eligible to enroll in kindergarten in September 2004 and thanked the Board of Education for the decision to shift to a full day program. | |
| D. | Mrs. Yates, supra, extended thanks to all staff members and volunteers who assisted in planning, presenting and performances in the recent holiday variety that benefited Pines of Peace Comfort Care Home in Ontario and the Richard Weisenreder Memorial Fund for critical student or family needs. Trustees shared their congratulations and appreciation for the extraordinary efforts by many persons for the excellent event. | |
| E. | Mrs. Deborah Leo Grande, 570 Ridge Road, Ontario, stated that she pays tuition for her child to attended Bishop Kearney High School in Irondequoit based on concerns about student safety and security at our high school and noted that she is encouraged to learn that the Board of Education has approved participation in the school resource officer program in conjunction with the NYS Police. She has received very positive feedback from neighbors and local students about the program and expressed her thanks to the school board, school officials and the resource officer for their efforts. | |
| F. | Mrs. Gagliano, supra, extended thanks to the Board of Education for the decision to shift to the full-day kindergarten program. | |
| G. | Mrs. Gagliano, supra, spoke as a special education teacher and transition coordinator in a Monroe County school district and suggested that the Board of Education needs to send a message to students at an early age, and their parents, about the importance of mastery as well as passing levels and to insure that strategies are in place to address these issues on a long-term basis to insure that local students meet the state standards for Regents exams and diplomas requirements. | |
| XVIII. ADDITIONAL BOARD MEMBER COMMENTS |
| A. | Mr. Wyse extended compliments to student musicians and their directors at the middle and high schools for excellent holiday concerts, including the newly formed jazz band at the high school. | |
| B. | Mr. Robusto noted the excellent performances by members of the high school’s select chorus as part of the “Train Ride With Santa” event sponsored by local Rotarians this past weekend. | |
| C. | Mr. Ratcliffe extended thanks to the Local Unit of the CSEA Employees Association for the holiday cookie tray they provided for refreshments this evening. | |
| D. | Mr. Griswold noted that local districts have opportunities to showcase student work or performances at the annual meeting of the NYS School Boards Association and suggested that our district begin steps now to include our students in the annual meeting in Buffalo in October of 2004. Mr. Havens stated he would obtain details. | |
| E. | Mr. Wyse noted that the entertainment portion of the annual holiday dinner for local Rotarians featured students from another school district whose performance renewed his pride in our district’s music programs. | |
| XIX. | ADJOURNMENT | ||||||||||||||||||
| Mr. Triou offered a MOTION to adjourn the meeting at 9:30 p.m. 8 Ayes, 0 Nays, 1 Absent (Mr. Johnson), Carried. | |||||||||||||||||||
| Respectfully submitted, | |||||||||||||||||||
| JAMES E. SWITZER | |||||||||||||||||||
| School District Clerk | |||||||||||||||||||
| APPROVAL OF MINUTES | |||||||||||||||||||
| The foregoing minutes of the Board of | |||||||||||||||||||
| Education were submitted for review | |||||||||||||||||||
| & (approved as presented)(corrected | |||||||||||||||||||
| as noted) at the meeting of | |||||||||||||||||||
| January 7, 2004 | |||||||||||||||||||
| --------------------------- | |||||||||||||||||||
| School District Clerk | |||||||||||||||||||
| JES/jes:wp | |||||||||||||||||||
| Att. 2 | |||
| WAYNE CENTRAL SCHOOL DISTRICT | |||
| To: | Michael Havens, Superintendent of Schools |
| From: | Mark D. Callahan, Director of Human Resources |
| Re: | Personnel Action |
| Date: | January 7, 2004 |
| The following is submitted for your review and approval. | |
| INSTRUCTIONAL STAFF |
| v Tenure Recommendation: |
| Jacqueline Senecal is being recommended by the Superintendent for appointment to tenure in the tenure area of Foreign Language-Spanish effective January 1, 2004. | |
| Julie Weller is being recommended by the Superintendent for appointment to tenure in the tenure area of Special Education effective January 1, 2004. | |
| Frank Gough is being recommended by the Superintendent for appointment to tenure in the tenure area of Science effective January 10, 2004. | |
| v Resignations: |
| Michele Timothy, Social Studies Teacher, assigned to the James A. Beneway High School, effective January 2, 2004. For personal reasons. | |
| v Leave of Absence: |
| Kathleen Mangos, Physical Education Teacher, assigned to the Ontario Elementary School, a combination paid and unpaid FMLA disability leave anticipated April 5, 2004 through June 30, 2004. For purpose of child rearing. | |
| v Appointments |
| Krista Jablonsky, School Counselor, assigned to the Thomas C. Armstrong Middle School, a six month temporary appointment anticipated January 15, 2004 through June 30, 2004 at $34,750 (base + MS) prorated. Temporary replacement for Laurie Rogers (child rearing leave). | |
| Cheryl Raleigh, Social Studies Teacher, assigned to the James A. Beneway High School, a six month temporary appointment effective January 5, 2004 through June 30, 2004 at $33,500 pro-rated. Temporary replacement for Michele Timothy (resignation). | |
| v Informational Items: |
| Tracy Collier will be temporarily reassigned to the position of Physical Education Teacher (1.0 FTE), at the Freewill Elementary School effective January 5, 2004 through approximately March. Replacement for Mary Joyce Hoffman (surgery). | |
| SUPPORT STAFF |
| v Resignations: None |
| v Appointments |
| Gail Fritz, 1:1 Teacher Aide (.6 FTE) assigned to the Thomas C. Armstrong Middle School, a six month temporary Civil Service appointment effective December 16, 2003 through June 30, 2004, at $7.65/hr. Position required to support new student. | |
| Kim Hynes, 1:1 Teacher Aide (1.0 FTE) assigned to the Thomas C. Armstrong Middle School, a six month temporary Civil Service appointment effective December 16, 2003 through June 30, 2004, at $7.65/hr. Position required to support new student. | |
| Lorretta Rounds, Clerk Typist (.5 FTE), assigned to the Facilities Department, a permanent Civil Service appointment having served a successful probationary period, effective February 4, 2004. | |
| Att. 4 |
| WAYNE CENTRAL SCHOOL DISTRICT | ||||
Ontario Center, New York
TO: Board of Education
FROM: Michael Havens
| RE: | Consensus Agenda | |
DATE: December 10, 2003
The following items are recommended for approval as presented in a Consensus Agenda:
| 1. | Accept November 2003 Treasurer’s Report | ||
| 2. | Approve Webster CSD Health Contract | ||
/les
| Consensus Agenda #2 | |||
| TO: | Michael Havens | ||
| Superintendent of Schools | |||
| FROM: | Gregory J. Atseff | ||
| Assistant Superintendent for Business | |||
| DATE: | January 7, 2004 | ||
| RE: | Health Service Contract - Webster Central School District | ||
| Attached is the contract for health services for Wayne students attending a private or parochial school in the Webster Central School District for the 2003-2004 school year. | ||||
| The cost of the contract is based on an approximate number of enrollments with billing to take place at the end of the school year. | ||||
| Approximately | 84 | students @ | 310.96 | =
|
$26,120.64
|
The attendance officer has verified the students charged for on the health service contract.
RESOLUTION
Be it resolved, that the Board of Education of the Wayne Central School District hereby approves the contract for health services with the Webster Central School District for the 2003-2004 school year, and hereby authorizes the Board President, Superintendent, and District Clerk to execute the contract.
/db
Attachment
Att. 5
POLICIES PRESENTED FOR FIRST READING:
8271 Internet Content Filters & Security
8271.1R Computer Network & Internet Acceptable Use
Procedures for Staff Members
8271.2R Guidelines for Wise Use of the Internet
8271-E Application for Computer Use
8272.1R Computer & Internet Use Agreement for Students
in Grades K-5
8272.2R Technology Code of Conduct for Students
in Grades 6-12
POLICIES PRESENTED FOR SECOND READING:
1550 Broadcast & Recording of the Board of Education
and Committee Meetings
January 7, 2004
/les
Presented by Policy Committee, New Numbering & Title 8271 (New Number)
No Change in Text, Subhead Added 4514 (Old Number)
Presented for First Reading by Board of Education, January 7, 2004
INSTRUCTION
Internet Content Filtering & Security
(The Children's Internet Protection Act)
The Board of Education will provide staff and students with access to various computerized information resources through the district computer network system. This may include access to electronic mail, telecommunications, library networks, and the Internet. This policy is intended to establish guidelines and regulations for staff and students to follow in instruction and for access to external computer networks.
Computer Network & Internet Use
Generally, the same standards of acceptable conduct that apply to any use of resources shall apply to computer systems. Use of these computer systems for materials protected by trade secret, any material in violation of state or federal law or threatening or obscene material is prohibited.
Staff or students who engage in unacceptable use may lose access to the system and be subject to further discipline under the law. Legal action may be initiated against a person who willfully, maliciously or unlawfully damages or destroys property of the district.
The superintendent of schools is authorized by the Board of Education to develop regulations for the implementation of this policy with staff and students. These regulations shall include guidelines related to the following:
* required training for staff and students in all aspects of the regulations [and in procedures for computer use]
* required training for staff and students in procedures for computer use
* appropriate uses of the computer network and the Internet
* the copyright laws regarding use of software
* copyrighted materials obtained from the Internet
* penalties for unauthorized use of the network and for noncompliance with the regulations
Policy Adopted: September 9, 2003
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
TO APPEAR ON A COPY USED FOR STAFF
I have read the above policy and the regulations on District Computer Network and Internet Acceptable Use
_________________________________________ ____________________________
Signature Date
Developed by Staff Committee; Presented by Policy Committee 8271.1 R
Entire Document Is New (Regulation) Page 1 of 8
Presented for First Reading by Board of Education, January 7, 2004
Computer Network and Internet
Acceptable Use Procedures For Staff Members
PURPOSE
The Wayne Central School District provides a wide range of computer resources to its students and staff for the purpose of advancing the educational mission of the district. These resources are provided and maintained at district, and public expense and are to be used by members of the school community with respect for the public trust through which they have been provided.
NETWORK & COMPUTER USE PROCEDURES
The Acceptable Use Procedures that are outlined in this document provide details regarding the appropriate and inappropriate use of district computers. The procedures do not attempt to articulate all required or proscribed behavior by users. Successful operation of the district’s computer network requires that all users conduct themselves in a responsible, decent, ethical, and polite manner while using district computers.
As the user, you are ultimately responsible for your actions in accessing and using district computer equipment and the district’s computer network. As a user of district computer equipment, you are expected to review and understand the guidelines and procedures in this document.
Scope
The following procedures apply to all staff members of the school district and cover all district computer equipment including any desktop or laptop computers provided to staff, the district-wide computer network, and any computer software licensed to the school district.
Appropriate Use
The school district expects everyone to exercise good judgment and use the computer equipment in a professional manner. Use of the equipment is expected to relate to the educational process such as reading, writing, and completing research and projects as assigned by your teachers. The district recognizes, however, that some personal use is inevitable, and permits incidental and occasional personal use that is infrequent or brief in duration so long as it does not interfere with district business, and is not otherwise prohibited by district policy or procedures.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.1 R
Entire Document Is New (Regulation) Page 2 of 8
Presented for First Reading by Board of Education, January 7, 2004
Use of District Software
Software is licensed to the school district by a large number of vendors and may have specific license restrictions regarding copying or using a particular program. Some software licenses include installation on personal computers for home use.
Use of Non-District Software
Only district-owned licensed software may be installed on any district computer. The unauthorized use of and/or copying of software is illegal. However, a user will be able to load software onto a laptop that is used to access a personal Internet service for the purpose of remotely accessing the school district’s email network. All software must be legally licensed by the user prior to loading onto school district computer equipment. The unauthorized use of and/or copying of software is illegal. Staff member should check with tech support staff before installing any non-district software.
Remote Access: The school district provides remote access to its internal email network for the convenience of its staff. Users may access the school district’s email network over a standard Internet connection by using either a school-district owned laptop or a privately-owned computer.
Prohibited Uses
Computer equipment of the school district may not be used for the following purposes:
· Commercial Use: Use of school district computers for personal or private gain, personal business, or commercial advantage is prohibited.
· Political Use: Use of school district computers for political purposes in violation of federal, state, or local laws is prohibited. This includes using said computers to assist or to advocate, directly or indirectly, for or against, a ballot proposition and/or the election of any person to any office. The use of school district computer equipment for the expression of personal political opinions to elected officials is also prohibited. Only those staff authorized by the superintendent of schools may express the district’s position on pending legislation or other policy matters.
· Illegal or Indecent Use: Use of school district computer equipment for illegal, harassing, vandalizing, inappropriate, or indecent purposes (including accessing, storing, or viewing pornographic, indecent, or otherwise inappropriate material), or in support of such activities, is prohibited. Illegal activities are any violations of federal, state, or local laws (e.g. copyright infringement, publishing defamatory information, or committing fraud).
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.1 R
Entire Document Is New (Regulation) Page 3 of 8
Presented for First Reading by Board of Education, January 7, 2004
· Harassment: Harassment includes slurs, comments, jokes, innuendoes, unwelcome compliments, cartoons, pranks, or verbal conduct relating to an individual that
(1) have the purpose or effect or creating and intimidating, a hostile or offensive environment;
(2) have the purpose or effect of unreasonably interfering with an individual’s work or school performance, or
(3) interfere with school operations.
Inappropriate use includes any violation of the purpose and goal of the network. Indecent activities include violations of generally accepted social standards for use of publicly owned and operated equipment.
· Vandalism: Vandalism is any attempt to harm or destroy an operating system, application software, or data.
· Non-District Employee Use: Only school district employees or any others expressly allowed to use of school district computer equipment are authorized by the school district to use said equipment.
· Disruptive Use: Use of school district computers shall not interfere with or disrupt other users, services, or equipment (e.g. distribution of unsolicited advertising (Spam), propagation of computer viruses, distribution of large quantities of information that may overwhelm the system (i.e. chain letters, network games, or broadcasting messages), and any unauthorized access to or destruction of school district computer equipment or other resources accessible through the district’s computer network.
Privacy
School district computer equipment includes, but is not limited to, personal computers, laptops, workstations, and related peripheral equipment and software, telephones, fax machines, and photocopiers.
Users have no right to, nor should they have any expectation of, privacy while using any computer equipment owned or leased by the school district.
To the extent that users wish that their private activities remained private, they should avoid using school district equipment for personal reasons.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.1 R
Entire Document Is New (Regulation) Page 4 of 8
Presented for First Reading by Board of Education, January 7, 2004
By using school district equipment, users imply their consent to disclosing the contents of any files, documents or information maintained or passed-through said equipment. By using school district computer equipment, consent to monitoring and recording is implied, with or without cause, including, but not limited to, access to the Internet and using e-mail.
Policy of the Board of Education expressly prohibits the use of school district computer equipment for
(1) personal reasons such as downloading, viewing, storage, copying, or transmission of sexually explicit or sexually-oriented materials;
(2) privately purchasing, selling, advertising, or exchanging any goods or services in commerce; for advocating personal political, philosophical, or religious points of view.
Respecting the Privacy of Student Information
Personal information concerning students and their families stored or transmitted by electronic means, including information transmitted by e-mail, constitutes educational records protected by the Family Educational Rights and Privacy Act (FERPA). Employees who store or transmit such information by electronic means should be aware of their responsibility to assure that such information is accurate, relevant, or necessary for valid educational reasons, and protected from disclosure, except with parental consent or without parental consent only as permitted by the Family Educational Rights and Privacy Act.
Access Under the Freedom of Information Law
School employees and officials who use school district computer equipment to store or transmit any information should be aware that they may be creating records that are subject to public access under the Freedom of Information Law. Even though such information may never be printed or stored in any non-electronic format, and even though such information may be intended for internal use only in the development of final school district policies, decisions, or actions.
PROCEDURES FOR ADMINISTRATIVE NETWORK FILE SEARCH
Folders of staff members are scanned as needed by the district technology coordinator. Folders may be scanned for the following reasons:
1) Low network drive space
2) Reduce backup time
3) Virus cleanup
4) User requests for assistance from tech support staff members to find certain files
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.1 R
Entire Document Is New (Regulation) Page 5 of 8
Presented for First Reading by Board of Education, January 7, 2004
File types searched for include but are not limited to *.jpg; *.gif; *.bmp; *.avi; *.mpg. Those files are searched because they are usually quite large and take up a substantial amount of disk space.
Non school-owned software is found by searching for *.exe. Sometimes other file extensions are searched when looking for something specific (e.g. a virus that will put *.eml files in every network folder.) Every file does not get opened because of time constraints. Search procedures require looking at file size and file name. If the file is large, the file will be opened to see if it could be related to curriculum. If the file has a questionable name, the file will also be opened.
Staff members with user accounts have their own individual folders. They have read/write/create permissions to their own folder. The building principal and/or the direct supervisor have read permissions to the folders of staff members. Staff members do not have permissions into folders of other staff members.
In the event of low disk space, large non-curriculum files are deleted immediately. Any file that is created as the result of a virus will also be deleted immediately. Other times, if disk space is not at a critically low level, the technology support staff will distribute a message by e-mail outlining required steps.
When a file is suspected of containing inappropriate material, a screen shot of the search window or a screen shot of the whole folder in question is captured to show where it was found and it is immediately reported to the building principal or immediate supervisor and the director of human resources.
Upon further instructions from the building principal or immediate supervisor, cleanup and scanning or removal of the classroom/office computer(s) that the staff member uses on a regular basis will take place immediately. If directed by administrative personnel, CD-ROMs will be burned or a tape backup created of offending items and will be given to them. The superintendent of schools and the president of the appropriate collective bargaining unit are also informed. Upon notice from administrative personnel, network login accounts will be disabled.
Discipline
The Acceptable Use Procedures are applicable to all users of school district computer equipment and refers to all information resources whether individually controlled, shared, stand alone, or networked. Disciplinary action, if any, for students, staff, and other users shall be consistent with the District’s standard policies and practices.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.1 R
Entire Document Is New (Regulation) Page 6 of 8
Presented for First Reading by Board of Education, January 7, 2004
Violations may constitute cause for revocation of access privileges, suspension of access to school district computers, other school disciplinary action, suspension, and/or appropriate legal action. Specific disciplinary measures will be determined on a case-by-case basis according to the Student Technology Code of Conduct and Board of Education policies.
Any collective bargaining unit member or exempt employee who is charged with inappropriate use of school district computer equipment shall be entitled to all protections normally included under the collective bargaining agreement.
Care for District Computers
Users of school district computer equipment are expected to respect the school district property and to act in a responsible manner while using the equipment. Students are to follow any instructions by the school district regarding maintenance or care of the equipment. Students may be held responsible for any damage caused by their intentional or negligent acts in caring for school district computer equipment under their control.
The school district is responsible for any routine maintenance or standard repairs to school district computer equipment. Users are expected to notify a teacher or adult supervisor of any need for service when necessary.
Staff members are not to delete or add software to school district computer equipment. Due to differing licensing terms for different software programs, it is not valid to assume that permission to copy one program applies to other programs.
When district-owned equipment is checked out, the user assumes responsibility for damage or loss while equipment is in their care. Users should make every effort to safeguard equipment from damage or loss. Any loss or damage to district-owned equipment must be reported to the district business office by the building principal or immediate supervisor immediately.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.1 R
Entire Document Is New (Regulation) Page 7 of 8
Presented for First Reading by Board of Education, January 7, 2004
GUIDELINES FOR WISE USE OF E-MAIL
· Email encourages informal communication because it is easy to use. However, unlike a telephone call, email creates a permanent record that is archived and can be transmitted to others. Remember that even when you delete an email from your mailbox, it still may exist in the system for some period of time.
· Be circumspect about what you send and to whom. Do not say anything in an email that you would not want to see republished throughout the school district, in Internet email, or on the front page of the newspaper. Remember that email invites sharing; a push of the button will re-send your message worldwide, if any recipient (or hacker) decides to do so. What you say can be republished and stored by others.
· Beware of the "Reply to All" button. Is the message really appropriate for or should it really take the time of everyone on the address list? Often your message only needs to be returned to one individual.
· You can create liability for yourself and the school district. You may violate applicable laws and school district policy, for example, whether within or outside the district, if you "publish" by typing or re-sending words that defame another individual or disparage another individual or institution, if you upload or download or re-send copyrighted or pornographic material, if you use email to harass or discriminate against someone, or if you send private information or data about someone. Make sure none of your activities violate any law or policy.
· Please keep in mind that because of possible server problems or other potential delays, Internet email can sometimes take anywhere from five minutes to several days to arrive. It may not be the best means to send time-sensitive information.
· Finally, beware of sending attachments. They may arrive garbled if the recipient is using a different email system. Email attachments can introduce viruses into the school district email system, and you can introduce a virus into a recipient’s system, by forwarding an infected attachment. This is especially likely if the attachment arrives from an unknown source via the Internet.
If you do not know the sender of Internet email, delete the message. While that should prevent activating a virus, it will not stop certain other infections (e.g., a logic bomb). Please do not open attached files ending in “exe,” “bat,” or “com,” as these files may be viruses or programs designed to delete data from the computer.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.1 R
Entire Document Is New (Regulation) Page 8 of 8
Presented for First Reading by Board of Education, January 7, 2004
GUIDELINES FOR WISE USE OF THE INTERNET
Using the Internet Access Wisely
· Be circumspect about where you go and what you do. Do not visit any site or download or share any material that might cause anyone to question your professionalism or that of the school district.
· Read the “License" or "Legal" contract terms on every site. Do not purport to bind the school district to any license or other contract. If you make an agreement on your own behalf, do not violate that agreement using the school district computer equipment or Internet account.
· Do not assume that just because something is on the Internet, you may copy it. As a general rule, assume that everything is copyrighted and do not copy it unless there is a notice on the site stating that you may do so. For example, if you see a clever cartoon, assume that you may not copy it. Governmental documents are an exception and you may copy them but you must confirm that it is the "government" and not a government-related entity such as the United States Postal Service.
· Be aware of the "do you want a cookie?" messages if you have configured your browser to receive such messages. If you answer yes, whatever activity in the site owner to help it will log which you are engaged or its advertisers develop a profile about you or the school district. It is possible that your browser is set to accept cookies without asking you each time. Contact the technology support staff for clarification.
· Make sure none of your activities violate any law or policy. You can create liability for yourself and the school district. For example, you may violate applicable laws or school district policy. if you
(1) "publish" by typing or re-sending words that defame or disparage another individual or institution,
(2) upload or download or re-send copyrighted or pornographic material,
(3) use the Internet to harass or discriminate against someone,
(4) provide private information or data about someone
· Do not engage in any "spamming" or other activities that could clog or congest Internet networks.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.2R
Entire Document Is New (Regulation) Page 1 of 6
Presented for First Reading by Board of Education, January 7, 2004
Computer Network and Internet
Acceptable Use Procedures For Students
PURPOSE
The Wayne Central School District provides a wide range of computer resources to its students and staff for the purpose of advancing the educational mission of the district. These resources are provided and maintained at district, and public expense and are to be used by members of the school community with respect for the public trust through which they have been provided.
NETWORK & COMPUTER USE PROCEDURES
The Acceptable Use Procedures that are outlined in this document provide details regarding the appropriate and inappropriate use of district computers. The procedures do not attempt to articulate all required or proscribed behavior by users. Successful operation of the district’s computer network requires that all users conduct themselves in a responsible, decent, ethical, and polite manner while using district computers.
As the user, you are ultimately responsible for your actions in accessing and using district computer equipment and the district’s computer network. As a user of district computer equipment, you are expected to review and understand the guidelines and procedures in this document.
Scope
The following procedures apply to students in the school district and cover all district computer equipment including any desktop or laptop computers provided to staff, the district-wide computer network, and any computer software licensed to the school district.
Appropriate Use
The school district expects everyone to exercise good judgment and use the computer equipment in a professional manner. Use of the equipment is expected to relate to the educational process such as reading, writing, and completing research and projects as assigned by your teachers. The district recognizes, however, that some personal use is inevitable, and permits incidental and occasional personal use that is infrequent or brief in duration so long as it does not interfere with district business, and is not otherwise prohibited by district policy or procedures.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.2R
Entire Document Is New (Regulation) Page 2 of 6
Presented for First Reading by Board of Education, January 7, 2004
Use of District Software
Software is licensed to the school district by a large number of vendors and may have specific license restrictions regarding copying or using a particular program. Only district-owned licensed software may be installed on any district computer. The unauthorized use of and/or copying of software is illegal.
Prohibited Uses
Computer equipment of the school district may not be used for the following purposes:
· Commercial Use: Use of school district computers for personal or private gain, personal business, or commercial advantage is prohibited.
· Political Use: Use of school district computers for political purposes in violation of federal, state, or local laws is prohibited. This includes using said computers to assist or to advocate, directly or indirectly, for or against, a ballot proposition and/or the election of any person to any office. The use of school district computer equipment for the expression of personal political opinions to elected officials is also prohibited. Only those staff authorized by the superintendent of schools may express the district’s position on pending legislation or other policy matters.
· Illegal or Indecent Use: Use of school district computer equipment for illegal, harassing, vandalizing, inappropriate, or indecent purposes (including accessing, storing, or viewing pornographic, indecent, or otherwise inappropriate material), or in support of such activities, is prohibited. Illegal activities are any violations of federal, state, or local laws (e.g. copyright infringement, publishing defamatory information, or committing fraud).
· Harassment: Harassment includes slurs, comments, jokes, innuendoes, unwelcome compliments, cartoons, pranks, or verbal conduct relating to an individual that
(1) have the purpose or effect or creating and intimidating, a hostile or offensive environment;
(2) have the purpose or effect of unreasonably interfering with an individual’s work or school performance, or
(3) interfere with school operations.
Inappropriate use includes any violation of the purpose and goal of the network. Indecent activities include violations of generally accepted social standards for use of publicly owned and operated equipment.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.2R
Entire Document Is New (Regulation) Page 3 of 6
Presented for First Reading by Board of Education, January 7, 2004
· Vandalism: Vandalism is any attempt to harm or destroy an operating system, application software, or data.
· Non-District Student Use: Only students enrolled in the district or any others expressly allow Use of school district computer equipment authorized by the school district to use said equipment.
· Disruptive Use: Use of school district computers shall not interfere with or disrupt other users, services, or equipment (e.g. distribution of unsolicited advertising (Spam), propagation of computer viruses, distribution of large quantities of information that may overwhelm the system (i.e. chain letters, network games, or broadcasting messages), and any unauthorized access to or destruction of school district computer equipment or other resources accessible through the district’s computer network.
Privacy
School district computer equipment includes, but is not limited to, personal computers, laptops, workstations, and related peripheral equipment and software, telephones, fax machines, and photocopiers.
Users have no right to, nor should they have any expectation of, privacy while using any computer equipment owned or leased by the school district.
To the extent that users wish that their private activities remained private, they should avoid using school district equipment for personal reasons.
By using school district equipment, users imply their consent to disclosing the contents of any files, documents or information maintained or passed-through said equipment. By using school district computer equipment, consent to monitoring and recording is implied, with or without cause, including, but not limited to, access to the Internet and using e-mail.
Policy of the Board of Education expressly prohibits the use of school district computer equipment for
(1) personal reasons such as downloading, viewing, storage, copying, or transmission of sexually explicit or sexually-oriented materials;
(2) for privately purchasing, selling, advertising, or exchanging any goods or services in commerce; for advocating personal political, philosophical, or religious points of view.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.2R
Entire Document Is New (Regulation) Page 4 of 6
Presented for First Reading by Board of Education, January 7, 2004
PROCEDURES FOR ADMINISTRATIVE NETWORK FILE SEARCH
Student folders are scanned as needed by the district technology coordinator. Folders may be scanned for the following reasons:
1) Low network drive space
2) Reduce backup time
3) Virus cleanup
4) User requests for assistance from tech support staff members to find certain files
File types searched for include but are not limited to *.jpg; *.gif; *.bmp; *.avi; *.mpg. Those files are searched because they are usually quite large and take up a substantial amount of disk space.
Non school-owned software is found by searching for *.exe. Sometimes other file extensions are searched when looking for something specific (e.g. a virus that will put *.eml files in every network folder.) Every file does not get opened because of time constraints. Search procedures require looking at file size and file name. If the file is large, the file will be opened to see if it could be related to curriculum. If the file has a questionable name, the file will also be opened.
Students in grades 6-12 have their own personal student folder on the district’s computer network. Each student has read/write/create permission to his or her own folder. Building principals and teachers in their respective buildings have read permissions into the individual student folders. Students cannot get into other student folders without knowing another student’s password.
In the event of low disk space, large non-curriculum files are deleted immediately. Any file that is created as the result of a virus will also be deleted immediately. Other times, if disk space is not at a critically low level, the technology support staff will distribute a message by e-mail outlining required steps.
When a file is suspected of containing inappropriate material, a screen shot of the search window or a screen shot of the whole folder in question is captured to show where it was found and it is immediately reported to the building principal. Upon further instructions from the building principal, cleanup and scanning or removal of the computer(s) that the student uses on a regular basis will take place immediately.
If directed by administrative personnel, CD-ROMS will be burned or a tape backup created of offending items and will be given to them. Upon notice from administrative personnel, network login accounts will be disabled.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.2R
Entire Document Is New (Regulation) Page 5 of 6
Presented for First Reading by Board of Education, January 7, 2004
Discipline
The Appropriate Use Procedures are applicable to all users of school district computer equipment and refers to all information resources whether individually controlled, shared, stand alone, or networked. Disciplinary action, if any, for students, staff, and other users shall be consistent with the District’s standard policies and practices.
Violations may constitute cause for revocation of access privileges, suspension of access to school district computers, other school disciplinary action, suspension, and/or appropriate legal action. Specific disciplinary measures will be determined on a case-by-case basis according to the Student Technology Code of Conduct and Board of Education policies.
Care for District Computers
Users of school district computer equipment are expected to respect the school district property and to act in a responsible manner while using the equipment. Students are to follow any instructions by the school district regarding maintenance or care of the equipment. Students may be held responsible for any damage caused by their intentional or negligent acts in caring for school district computer equipment under their control.
The school district is responsible for any routine maintenance or standard repairs to school district computer equipment. Users are expected to notify a teacher or adult supervisor of any need for service when necessary.
Students are not to delete or add software to school district computer equipment. Due to differing licensing terms for different software programs, it is not valid to assume that permission to copy one program applies to other programs.
When district-owned equipment is checked out, the user assumes responsibility for damage or loss while equipment is in their care. Users should make every effort to safeguard equipment from damage or loss. Any loss or damage to district-owned equipment must be reported to the district business office by the building principal immediately.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8271.2R
Entire Document Is New (Regulation) Page 6 of .6 Presented for First Reading by Board of Education, January 7, 2004
GUIDELINES FOR WISE USE OF THE INTERNET
Using the Internet Access Wisely
· Be circumspect about where you go and what you do. Do not visit any site or download or share any material that might cause anyone to question your professionalism or that of the school district.
· Read the “License" or "Legal" contract terms on every site. Do not purport to bind the school district to any license or other contract. If you make an agreement on your own behalf, do not violate that agreement using the school district computer equipment or Internet account.
· Do not assume that just because something is on the Internet, you may copy it. As a general rule, assume that everything is copyrighted and do not copy it unless there is a notice on the site stating that you may do so. For example, if you see a clever cartoon, assume that you may not copy it. Governmental documents are an exception and you may copy them but you must confirm that it is the "government" and not a government-related entity such as the United States Postal Service.
· Be aware of the "do you want a cookie?" messages if you have configured your browser to receive such messages. If you answer yes, whatever activity in the site owner to help it will log which you are engaged or its advertisers develop a profile about you or the school district. It is possible that your browser is set to accept cookies without asking you each time. Contact the technology support staff for clarification.
· Make sure none of your activities violate any law or policy. You can create liability for yourself and the school district. For example, you may violate applicable laws or school district policy. if you
(1) "publish" by typing or re-sending words that defame or disparage another individual or institution,
(2) upload or download or re-send copyrighted or pornographic material,
(3) use the Internet to harass or discriminate against someone,
(4) provide private information or data about someone
· Do not engage in any "spamming" or other activities that could clog or congest Internet networks.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Presented by Policy Committee, New Numbering & Format EXHIBIT 8271
Presented for First Reading by Board of Education, January 7, 2004
Parents and Students: Please fill out all three sections of this application form and return to school.
APPLICATION FOR COMPUTER USE
User’s Name (please print:)________________________________________ Grade _____________
Home Address: _______________________________________________________________
Home Phone:__________________________ Parent/Guardian Name(s):________________________________
Check one:
I am a WCSD student attending ________________________ (name of school).
I understand that my computer privileges will be revoked if I violate any of the regulations listed below. Should I commit any such violation, I also know that school disciplinary action and/or legal action may be taken.
I understand that my computer privileges may be revoked if I:
1) Vandalize the equipment or computer data in any way.
2) Alter computer desktops, files and/or network organization.
3) Create documents containing inappropriate language or obscene material.
4) Attempt to log on as someone other than self or “student.”
5) Demonstrate any other inappropriate computer use as deemed by the supervising adult.
User Signature:_____________________________________________ Date:____________________
Parent Signature:___________________________________________ Date:____________________
INTERNET USE
As a parent or guardian of this student, I understand that Internet access is designated for educational purposes, but I realize that it is possible that a student will read, view, and hear material on the internet that may be inappropriate. There is a filtering program, which will block students from inappropriate sites. However, this is not a perfect system and the ultimate responsibility must fall on the user. (K-5 students only view bookmarked web sites which have already been previewed by school staff.)
As a student, I understand that my Internet privileges may be revoked if
1. I do not comply with the District Computer Network and Internet Acceptable Use Policy.
2. Access to inappropriate sites is not reported immediately.
User Signature:_____________________________________________ Date:____________________
Parent Signature:___________________________________________ Date:____________________
More information regarding the terms and conditions of using computers and the Internet at Wayne Central School District is in the “Computer Network and Internet Use” document in the Student Handbook and on the District web page.
INTERNET PUBLICATIONS
Circle one: I give / I do not give permission for my student’s original work to be published on the Wayne Central School District web site.
Parent Signature: ________________________________________ Date: ______________________
Developed by Staff Committee; Presented by Policy Committee 8272.1R
Entire Document Is New (Regulation)
Presented for First Reading by Board of Education, January 7, 2004
INSTRUCTION
Internet Content Filtering & Security
(The Children's Internet Protection Act)
Computer and Internet Use Agreement For Students in Grades K to 5
Traveling on the Internet is a lot like going to a big city:
· There are many wonderful and exciting places that I can visit, like museums, art galleries, zoos, and hospitals, but there are also place that I should not visit.
· I will never give my name, address, or telephone number to anyone because people that I do not know use the names that I meet on the Internet.
· The school has chosen web sites that are good for me to see. They are bookmarked so that I cannot go to any inappropriate sites.
· I will back out, and tell my teacher right away, if I come across anything that is inappropriate. I should not invite other students to come to see it, but back out and tell a teacher.
The computer and the Internet are there to help me with my learning, just like the books, assemblies, and videos that the teachers share with me at school.
· I will not copy things to include in my papers unless I give credit to the author and/or web site.
· I will share the computer with others and be willing to give up my seat if someone else needs a turn.
It is up to the school to decide how the computer is set up and what software programs should be used to help me learn.
· I will not install software that I bring in from home because this could break the law.
· I will not change the way the computer is set up to run.
Email gives me a chance to communicate with many people, but there are rules I must follow:
· I will always use proper and appropriate language.
· I will only identify myself by first name.
· I will never use a chat room or TALK session unless an adult is with me.
Penalty for Misuse:
I understand that if I break any of these rules, I may lose the privilege of using the computers and/or Internet.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8272.2R
Entire Document Is New (Regulation) Page 1 of 2
Presented for First Reading by Board of Education, January 7, 2004
INSTRUCTION
Internet Content Filtering & Security
(The Children's Internet Protection Act)
Technology Code of Conduct for Students – Grades 6-12
The Wayne Central School District provides a wide range of computer resources to its students and staff for the purpose of advancing the educational mission of the district. As a user of district computers, students in grades 6 to 12 are expected to review and understand the Acceptable Use Procedures distributed to them.
In addition, students must:
1. Adhere to school guidelines on displaying their Internet approval stickers/cards, notifying staff before using the Internet, and/or signing in prior to using the Internet
2. Protect their logon information from others
3. Not use passwords of other users
4. Exercise good judgment
5. Respect school district property and be responsible in the use of computer equipment
6. Not destroy, modify or abuse the hardware or software in any way
7. Not delete or add software to district computers without permission
8. Not use district computers for illegal, harassing, vandalizing, inappropriate or indecent purposes
9. Not use the Internet to access or process pornographic or otherwise inappropriate material
10. Be ethical and courteous
11. Not send hate, harassing or obscene mail, discriminatory remarks, or demonstrate other antisocial behaviors
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Developed by Staff Committee; Presented by Policy Committee 8272.2R
Entire Document Is New (Regulation) Page 2 of 2
Presented for First Reading by Board of Education, January 7, 2004
12. Not use school district computers to interfere with or disrupt other users, services or equipment, including distribution of unsolicited advertising (Spam), propagation of viruses and distribution of large quantities of information such as chain letters, network games or broadcasting messages
13. Respect copyrights and not assume that because something is on the Internet that they can copy it.
14. Not use school district computers for commercial or political activity.
15. Not use any software or hacking tricks to circumvent the district’s Internet filtering program.
16. Not waste computer network resources or time by playing games.
Regulation Approved: January …., 2004
Policy Handbook – Wayne Central School District – Ontario Center, New York 14520
Presented by Policy Committee, Entire Policy is New 1550
Revisions from First Reading Included, Second Reading on January 7, 2004
BYLAWS
BROADCAST & RECORDING OF BOARD OF EDUCATION & COMMITTEE MEETINGS
In recognition of its responsibility to conduct its meetings and the business of the school district in public and to bring issues to the attention of the community, the Board of Education realizes that such public sessions may be broadcasted, televised or videotaped.
To prevent interruptions or delay in proceedings at such meetings, the Board of Education establishes the following guidelines for broadcasting or recording of school board meetings or school board committee meetings:
(1) The school board president or committee chairperson shall be informed of the intent to make a videotape recording by the person intending to make such recording (e.g. news media, public access cable station, private individual)
(2) Recording and/or broadcasting personnel and devices must be unobtrusive in manner and must not interfere with or distract from the deliberative process of the Board of Education or its committees
(3) If any member of the Board of Education or any other person in attendance at said meeting(s) requests that the tape-recording and/or other broadcasting or televising devices be interrupted or discontinued, it is the responsibility of the presiding officer of the meeting to render a decision on said request without conflicting with the Open Meetings Law
Videotaping or recording of any kind of any school board meeting or school board committee meetings are not the official record of that school board meeting or school board committee meeting.
Adopted: January………., 2004
Policy Handbook · Wayne Central School District · Ontario Center, New York 14520
1900-00-00T00:00:00
[DB1]
Diane Beluke
Check to see who has to sign the contract. May need to add superintendent and delete others.