1. A. IV. PUBLIC COMMENT – None
      1. A. Mr. Johnson noted that the Four Co. School Boards Association has asked member districts to consider adopting a resolution to seek adoption of a state budget by the April 1st deadline to allow local school districts to better prepare local budgets. Mrs. Lyke noted that the issue was raised at the resolution’s assembly of the state school boards association last fall. Mr. Griswold noted that this is not a new issue and resolutions need to have specific provisions. By consensus, trustees agreed to place the proposed resolution on the business meeting agenda for consideration on March 12th.
  1. Re: Post Season Coaching Stipend - Winter 2002-03
    1. RE:  Consensus Agenda
  2. Consensus Agenda #2
  3. To:  Michael Havens, Superintendent of Schools
WAYNE CENTRAL SCHOOL DISTRICT

BOARD OF EDUCATION MEETING AGENDA




 
 

DATE: March 12, 2003
TIME: 7:30 p.m.
PLACE: District Office Board Room
  
7:30 Call to Order /Pledge of Allegiance
       
Approval of Agenda/Approval of Minutes
Att. 1
  
7:35 Public Comment
7:40 Board Member Comments
7:45 Board President’s Comments
7:50 Action Item Report
7:55 Superintendent’s Report
 
1. Mid-Year Academic Review – Michael Havens
Att. 2
2. Budget Discussion – Michael Havens
Att. 3  
3. Financial Report – Greg Atseff
4. Student Questions
 
8:20 Items for Board Action:
                                     
1. Personnel Action Att. 4
2. CPSE Action Att. 5  
3. Consensus Agenda:
Att. 6
 
1. Treasurer’s Report - January
2. RAN Resolution
3. BOCES Board Nomination
4. Four County Resolution
          
8:40 Public Comment/Board Comments
Adjournment
Next Meeting: March 25, 2003 7:30 p.m. District Office Board Room

District Mission Statement
Based on the belief that all students can learn, the staff of the Wayne Central School District accepts the responsibility to teach all students, regardless of differences, the fundamental skills. We further accept the responsibility to challenge all students to attain higher levels of achievement. Wayne Central will provide the opportunity, environment, and encouragement to meet this goal while developing the whole child, physically, socially, emotionally, and culturally.
Att. 1
Att. 1
       
            
WAYNE CENTRAL SCHOOL DISTRICT
Ontario Center, New York 14520
BOARD OF EDUCATION MINUTES UNOFFICIAL UNTIL APPROVED
DATE: Wednesday, February 26, 2003 TIME: 7:30 p.m.
TYPE: Regular Business Meeting PLACE: District Office
PRESENT: Trustees Brunner, Diller, Griswold, Johnson, Lyke, Ratcliffe, Robusto, Triou; District Clerk Switzer; Administrators Havens, Morrin, Young, Armocida, Saxby, Woodard, Atseff, Spring, Buddington, Blankenberg
ABSENT: Trustee Wyse
GUESTS: Visitor’s Roster filed in clerk’s file, this meeting
I. CALL TO ORDER: 7:30 p.m. by Richard A. Johnson, School Board President
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA & MINUTES (February 12, 2003)
   
Mr. Triou offered a MOTION to approve the agenda for this evening’s meetingand the minutes of the meeting of February 12, 2003, both as presented. 8 Ayes, 0 Nays, 1 Absent (Mr. Wyse), Carried.

A. IV. PUBLIC COMMENT – None
         
V. BOARD MEMBER COMMENTS - None
VI. BOARD PRESIDENT’S COMMENTS
 
Mr. Johnson extended congratulations to the team of spellers sponsored by the National Honor Society at the high school on their first place honors in the youth division and third place tie among 21 teams in the adult division of the spelling bee to benefit Literacy Volunteers of America on February 1, 2003 at Eastview Mall. Members of the winning team were Sarah Keenan, Stephanie Mason and Jessica Walden. Over $3200 was raised at the event.
 
Mr. Johnson extended congratulations to Scott Freishlag, coach, and members of the varsity wrestling squad for their first place win in Section V competition at Newark this past weekend.
 
Mr. Johnson noted recent television news coverage of student participation in the Eagle Ventures program at the Manor House at the nuclear power plant and congratulated Mr. Havens for the tactful manner in which he handled the situation.
   
VII. REPORT ON ACTION ITEMS BY THE SUPERINTENDENT OF SCHOOLS - None
VIII. REPORTS OF THE SUPERINTENDENT OF SCHOOLS

PRESENTATION OF AMERICAN FLAG BY SONS OF THE AMERICAN LEGION POST 428
 
Donald Peets presented a new American Flag, flag stand, top and base to the Board of Education on behalf of the Sons of the American Legion Post 428 in Ontario for use in the performing arts center at the high school. Mr. Johnson accepted the items with thanks and Mr. Havens presented Mr. Peets with a Certificate of Appreciation for the group.
 

PRESENTATION ON MODEL SCHOOL’S PROGRAM
 
     
Mr. Havens noted that efforts were started in the summer of 2000 to “create the finest high school in central New York” through the model school’s program. He asked Mrs. Lory Morrin, high school principal, to introduce high school staff members for a report of the program.
Mrs. Morrin introduced staff members Lisa Marlowe, Susan Van Acker, Nikki Miller, Hailey Burns, Kelly Gallup and Jennifer Oppelt who comprise the model school’s design team. She reviewed the initial efforts in 2000-2001 to learn about the model schools program through programs, workshops and visits to other schools. During the 2001-2002 school year, the design team compiled feedback from staff members to assemble a comprehensive model school.
Their goal is to create a school where students are:
(1) independent, enthusiastic learners,
(2) enrolled in a rigorous and relevant curriculum
(3) actively involved in school governance
(4) participating in school and community events
  
The model school’s program is based on commencement outcomes developed at community and staff forums two years ago to establish the expectations of graduates in areas of:
(1) A responsible, law-abiding citizen
(2) A worker-wage earner who is trustworthy, moral and ethnical
(3) A life-long learner who is curious, self-motivated, focus and perseveres
(4) A leader who is a problem-solver with effective communication skills
(5) A consumer who has a knowledge of the global economy
(6) A parent and family member
(7) A friend who shows great interest and respect for others
                
The design team outlined the proposed changes in the format and structure of the high school. They range from a shift to block scheduling to increase classroom time from 50 to 80 minutes and decrease the number of subjects students attend each day and development of a portfolio of student work to curriculum revisions, staff training, increased participation in sports and extra-curricular activities, community service activities and addition of paid and unpaid student internships. The proposed first step is the introduction of the block scheduling in fall, 2003.
Over a five-year period, the design team proposes to expand course offerings into areas such as dance, fine arts, drama, broadcast production, leadership, debate and the holocaust as well as opportunities for college credit courses. Each child will complete courses in personal finance and parenting, develop career plans and demonstrate mastery of computer technology products that are standard in the business community. Details of each of the five years were noted in the handbook shared with trustees (copy filed in clerk’s agenda file, this meeting).
Required credits for graduation would total 22, two (2) more than the Regents standard. The goal is to develop students who can apply what they have learned to their roles as parents, consumers and citizens and who will be coveted as future employees or are accepted into a higher education program of their choosing.
The amount of community service would increase in each of the four years and a summer academy would offer expanded courses for students. Plans for a transition program for eighth graders and alternative educational setting for non-traditional learners would become part of the model school’s program as well, with the latter possibly based in the community center the Town of Walworth is seeking to create in the former First Academy Apartments (f/k/a Walworth Elementary School, 1949-1979).
Mr. Havens projected costs for the program at $322,000 in the first year and $161,000 in each of the four remaining years. The first year reflects an increase of appx. 2.0% in the local property tax levy with 1.0% increases in each of the four (4) subsequent years. The plan also suggested hiring a grant writer to help offset some program costs. As local space needs and resources shift, the program may take more than five (5) years to develop.
Mr. Havens added that the enthusiasm and dedication of the design team is evidence of the effort that local staff will direct toward the model school’s program and increasing academic standings. When he interviewed with the Board of Education three years ago, he learned of their desire to re-establish the pre-eminent status our district achieved in the eighties. While improvement of test scores among elementary and middle school students has shown some progress, the model school’s program will provide the impetus to continue the effort.
Discussion among trustees and school personnel is generally summarized as follows:
Mr. Johnson commended the design team for their efforts and their presentation. He asked what method is planned to monitor the progress of graduates in the workforce or higher education as they complete the model school’s program; he would like to know if there are any areas we may have overlooked. Mr. Havens stated that network support groups exist to help obtain such data.
Mr. Ratcliffe stated that he is impressed by all of the components of the plan. He asked if it is possible to phase it in at a slower rate that the five (5) years and still have an effective program. Mrs. Morrin stated that the shift to block scheduling next fall is an important, first step.
Mr. Ratcliffe stated he is hopeful that additional components of the program such as access by parents pupil progress data could occur in the early phases of the program. Team members noted that some aspects of the program like integration of character education and changes in school culture are not high cost items.
Mr. Ratcliffe noted the enthusiasm of the design team members this evening and asked if the remainder of the high school faculty shares that depth of support and enthusiasm. The team members noted that 81% of the faculty voted in support of block scheduling.
Mr. Griswold asked if the staff is aware that the introduction of block scheduling is the start of a five-(5) year program to expand the high school program. Team members and Mr. Havens noted that the time and funds for staff training are included to address this issue. They also noted the high level of involvement by staff members in developing the plan and developing commencement outcomes.
Mr. Griswold asked if students and parents are aware of the program and the changes it incorporates. Mrs. Morrin noted that students are aware of the plan and the block scheduling changes; she has withheld a major informational effort among parents until the decision to proceed with block scheduling, in light of financial constraints, is made. Informational pamphlets and materials are ready for distribution.
Mrs. Brunner asked how the staff intends to engage students in the process and make it clear that the program is important to them both while in high school and after they graduate. Team members noted efforts made in other districts that they intend to include. They added that students have served on the model school’s design team to provide input. The model school’s program will give every child an opportunity to develop an excitement for learning.
Mrs. Lyke stated that she senses a strong sense of acceptance among staff members of the commencement outcomes. She asked how the staff would integrate the resource room program into a block schedule. Team members noted examples of how the new program would work.
Mr. Ratcliffe stated that the model school’s report was well written and looks like a “grant application in the waiting.” He asked what efforts could begin now to seek funding options. Mr. Havens reviewed examples of grant sources and potential for some cooperative efforts with existing grants like the state energy grant.
           
Mrs. Lyke asked if it is generally true that the cost of a grant writer is recovered by the amount of grants awarded. Mr. Havens stated that in normal times, a two-year payback period is allowed to determine the value of the grant writer.
Mr. Spring commented that each of the professional development days during this school year has included preparations for the model school’s program. He added that the basis of the curriculum model is to make it relevant to students now and after they graduate.
Mrs, Morrin noted that the high school staff has a very positive, enthusiastic approach to the model school’s program.
Mr. Triou asked if the model school’s program addresses smaller class size issues raised at prior meetings. Mrs. Morrin noted that additional space is the key to smaller class sizes; availability in 2004 of space presently leased to Wayne-Finger Lakes BOCES will address the more acute space needs and the new space in the 2002 capital facilities project will completely meet that need. Present timelines indicate that the new additional space will become available in year five of the proposed five-year model school’s plan.
Mr. Griswold noted that he views the model school’s program as a great vision for re-shaping our school. He asked if any thought was given to programs we presently have but will not need in the future. Mrs. Morrin stated that the trend is for changing courses to reflect real-world application and future career opportunities rather than replacing them. She cited the public speaking course extending into the TV and broadcast classes and career opportunities and internships in the model school’s plan as examples.
Mr. Havens stated that our high school offers very little beyond minimum state requirements for a school our size so there is very little to change. Mrs. Straub of the foreign language staff spoke from the audience that programs such as student travel to Germany include advance research on the journey, presentations to make to German hosts and residents and fluency of the foreign language are examples of real-life applications of a model school’s program.
Mr. Triou asked if the high school planned to host another series of community forums as the model school’s program gets underway. He noted the value of the forums conducted at the start of the model school’s effort in 2000. Mrs. Morrin stated that the intent is to invite the persons who were involved in the original forums to return to learn about progress achieved and future plans for the model school’s program.
Mr. Havens stated that it is presumptuous not to have the endorsement of the Board of Education for these plans first and asked trustees to provide feedback at the next meeting.
Team members stated that the proposed plan outlined this evening reflects the programs and services originally envisioned at the initial model school’s workshops. It will prepare our students to succeed in the workforce.
Trustees and school officials extended a round of applause to team members present this evening for a job well done.

UPDATE ON 2002 CAPITAL FACILITIES PROJECT
 
          
Mr. Havens introduced Erik Hansen, from the Clark-Patterson Associates architectural firm, and Mike Jordan, our project director from Le Chase Construction, to present a progress report on the 2002 Capital Facilities Project.
Mr. Hansen noted that written schematic designs are now under final review by the construction manager. Meetings with the construction design teams at each school and the district level are also planned for a final review of design details before submission of final construction documents for state approval. He noted that the approval process by the NYS Education Department now stands at 18 to 24 weeks.
Mr. Hansen shared reduced scale plans of the project items at each of the school buildings and briefly outlined highlights. He reviewed the schedule for award of bids and the sequence for project work at each of the schools. After award of bids, construction will comprise about 12 months.
Mrs. Brunner asked about the plans to provide access to the stage and gym/auditorium floor at Ontario Elementary School to persons with disabilities. Mr. Hansen explained the series of lifts planned to the gym floor in the area adjacent to the current stairway on the east side of the stage/gym from the corridor at the west grade-level entry to the south wing (behind the stage).
Mrs. Lyke asked if the west entry meets ADA requirements; Mr. Hansen said to does.
Mrs. Lyke noted that there are no additional student rest rooms in the new wing at the high school. Mr. Hansen noted that there no funds are allocated for new rest rooms; the new wing is accessible to existing rest rooms in the “A” and “D” wings. Mr. Havens noted that an additional adult rest room is included in the new wing. Mr. Atseff noted that the student rest rooms in the area now leased by Wayne-Finger Lakes BOCES would also become available.
Mrs. Brunner asked what renovations are planned in the area where the new wing will connect to the existing library-media center at the high school. Mr. Hansen reviewed those renovations.
Mr. Triou noted the numerous areas noted on the sketch for work at the high school; Mr. Hansen stated that the classroom renovations  (e.g. flooring, white boards, cabinets) planned in the project are noted in the same color as the new spaces.
Mrs. Brunner asked if the renovations for secure public access at each of the schools meet the expectations of staff members who will work in those areas. Mr. Havens stated that the building principals and building design teams had a major role on the design of those areas.
Mr. Havens thanked Mr. Hansen and Mr. Jordan for their report; they will present another update next month.

STUDENT QUESTIONS

 

Neil Oeschger, 2119 Bear Creek Drive, Ontario, asked why seniors are not allowed to leave the high school during lunch. Mr. Havens reviewed the pros and cons of an “open campus” plan that would allow students to leave and return.
 
IX. RECESS:    9:09 p.m.
 
 
X. RECONVENE: 9:16 p.m.
XI. ADDITONAL ITEMS FROM SUPERINTENDENT OF SCHOOLS
 

A, PROPOSED BUDGET · 2003-2004 · PROGRAM COMPONENT
                                             (Mr. Griswold left the meeting @ 9:59 p.m.)                             
Mr. Havens presented the program component of the proposed 2003-2004 budget for review and consideration of the Board of Education. He noted that the administrative component and preliminary tax levy projections are scheduled for the March 12th meeting.
Mr. Johnson proposed that when trustees have the complete first draft of the proposed budget that they establish dates for workshop sessions to take a proactive approach to budget-related decisions. By consensus, trustees agreed and asked Mr. Johnson to propose additional dates at the next meeting.
Program Component
Mr. Atseff reviewed Draft #1 of the program component of the proposed budget. He noted it represents 74% of the total budget, an increase from 72% in 2002-2003, and reflects the trend of directing more resources to program needs.
Mr. Atseff reviewed reductions and increases in proposed expenses for instructional services, programs for students with disabilities, pupil transportation, computer technology, interscholastic athletics, debt service and employee benefits. Projected expenses reflect the status quo plus obligations of collective bargaining agreements.
Mr. Johnson asked about the decreased textbook allocation and if it includes the new textbooks approved by the Board of Education last fall. Mr. Atseff noted that state textbook aid has declined and the proposal reflects proposed aid levels for textbooks; funds are included for the textbooks approved last fall.
Mr. Atseff noted that the significant increase for pupils with special educational needs reflects plans for locally based classes when the classroom lease with Wayne-Finger Lakes BOCES ends.
Mr. Griswold asked if the cost for additional staff to provide programs now offered at Wayne-Finger Lakes BOCES at the Wayne Central satellite center in our own classrooms when the lease ends is offset by lower tuition costs. Mr. Atseff explained that the tuition charges for students attending out-of-district sites would decrease and the budget accounts for students with disabilities would reflect additional staff to provide those programs locally.
Mrs. Lyke asked what additional staff positions are planned to move those students from out-of-district placements to our buildings. Mrs. Woodard provided details.
Mr. Griswold asked if the district would realize economies when these programs are moved back to the district; Mr. Atseff stated yes.
Mr. Triou asked if the proposed allocation for coaches reflects the step schedule adopted for those persons; Mr. Atseff stated it does.
Mr. Johnson asked if an increase in allocation for diesel fuel is merited; Mr. Atseff stated that those costs are monitored closely and the proposed allocation is adequate.
Mr. Johnson asked if payment for community use of the performing arts center is included in the community services budget account. Mr. Atseff explained that fees for building use, budgeted as revenues, offset the expenditure for the part-time coordinator for the performing arts center.
Mrs. Lyke asked if there is a possibility to use funds in the 2002 capital facilities project for computer technology needs. Mr. Atseff stated that is under review.
Mr. Robusto asked for a brief explanation of the budget categories; Mr. Atseff provided details. Mr. Johnson asked Mr. Havens to provide the narrative provided for budget accounts in prior years as background for trustees again this year.
Mr. Ratcliffe asked if any program items are not included in the proposed budget that are in the current budget and asked where the Red Ribbon Week expenses are allocated.
Mr. Havens noted that the Red Ribbon Week expenses are funded by a grant; Mr. Atseff noted that grant funds are handled through the special aid fund, which is independent of the general fund. He noted that only general fund revenues and expenses are subject to voter approval.
Mr. Ratcliffe asked about programs supported by grant funds that may expire: Mr. Havens reviewed how those allocations are managed.
Mr. Havens stated that a review of potential budget adjustments and projected tax levies is planned at the March 12th meeting.
Mr. Triou asked if the tax levy impact of the five-year plan for model schools is include in the proposed budget at this time. Mr. Havens stated those expenses would add 2% to the proposed tax levy in 2003-2004 (year one) and 1% to the tax levy in each of the four subsequent years. He added that the staff is presently looking at creative ways to begin block scheduling in 2003-2004.
Mr. Ratcliffe asked if the model school’s expenses would appear as a part of the discussions on budget adjustments in March. Mr. Havens stated they would.
Mrs. Lyke asked if the district should pursue a grant writer now for the remainder of this year rather than wait until next year’s budget. Mr. Havens stated that is a valid question.
Projected Tax Levy
Mr. Havens stated that the projected tax levy increase stood at 10.5% at the last meeting. Since that meeting, additional revisions to the proposed budget have reduced that to 9.98%.
Mr. Atseff stated that since the prior meeting, the State Comptroller’s office has notified public employers of a 10% to 15% rate for the employer share of state retirement costs that would require an increase of appx. $200,000 to the proposed budget. The reason cited for the increased contribution rate was poor performance of the retirement fund assets.
Mr. Ratcliffe asked what the poor performance meant; Mr. Atseff noted that the retirement systems suffered losses on the portion of their assets invested in stocks.
Mr. Triou noted that the $200,000 changes the proposed tax levy increase from 9.98% to 11.2%.
Mr. Atseff noted that another change since the prior meeting is an increase from 47 to 91 students who wish to enroll in occupational education classes offered by Wayne-Finger Lakes BOCES at the Trade & Career Center in Williamson. The additional cost is $257,000.
Mr. Ratcliffe asked what prompted the enrollment increase. Mr. Havens stated that one hypothesis is that students are seeking occupational education courses to obtain four (4) required graduation credits.
Mr. Havens noted discussion during the model school’s presentation on limits to student enrollment in courses like public speaking. The district, however, has had a consistent policy of not limiting the enrollment of students in occupational education except that the student must be a junior.
Mr. Havens stated the Board of Education might consider establishing a limit on student enrollment in occupational classes. Since this was never done in the past, it would mean a change in practice. He added that he has never recommended such limits on enrollment in the past but he has also never experienced four (4) years of program reductions as the district has done.
Mr. Havens added that in the past year, the technical career center has shifted most of their programs from one to two-years that requires students to enroll for both years.
Mr. Ratcliffe asked if the tuition for occupational education has increased. Mr. Havens stated it has increased for 2003-2004 despite his objections as a member of the Wayne-Finger Lakes Wayne-Finger Lakes BOCES superintendent’s committee on occupational education.
Mr. Griswold asked if the increased cost for occupational education enrollment is aidable. Mr. Havens stated that the Governor has proposed some changes in aidable services. He feels that legislators will restore that aid but may reduce aid in another area.
Mr. Griswold asked what the net cost is for the additional occupational education enrollment if it is aidable. Mr. Atseff stated that our district’s aid ratio for B.O.C.E.S. services is 62% paid in the year after the expense is incurred. The latest state budget froze those aid ratios.
Mr. Havens noted that the Governor’s proposal allows aid for core educational items; items such as collective bargaining services, staff development and policy updates are no longer aidable.
Mr. Johnson suggested a survey what limits, if any, other districts have on occupational education enrollments. Mr. Havens stated he would check on limits for this year and next year.
Mrs. Lyke asked if the technical career center can accommodate the projected increase in enrollments. Mr. Havens stated that they would hire additional staff since they would receive more tuition from the component districts for those programs.
Mr. Robusto asked if students who enroll in occupational education programs continue onto higher education or advanced training. Mr. Havens noted that they are encouraged to continue their technical career training beyond high school.
Mr. Robusto asked what would happen if the number of students allowed to enroll in occupational education was limited. Mr. Johnson noted that his request for information about how other districts handle these enrollments was intended to help determine this issue.
Mr. Havens stated that a limit on occupational education enrollments would result in more students remaining in district programs and could result in some students leaving high school before they graduate.
Mr. Robusto asked if students who complete occupational education requirements receive a Regents diploma. Mr. Havens stated that they do under the new Regents standards.
Mr. Triou asked if block scheduling offers any creative options to offer more classes for students to meet the more rigid state standards if a limit is placed on occupational education enrollments.
Mr. Havens reviewed some options for occupational programs within the district or in cooperation with a neighboring district. He added that local districts cannot afford the investment in equipment required for many of the occupational programs but the model school’s program could surpass some of their offerings.
Mr. Triou asked what options are available for a student to meeting the state standards (e.g. Regents Chemistry vz. General Chemistry)
(Mr. Griswold returned to the meeting at 10:01 p.m.)
Mr. Havens noted that one of the justifications for additional staff in the model school’s plan is to offer more elective courses that might meet needs of students unable to take occupational education courses.
Mr. Robusto asked about an occupational student’s schedule. Mr. Havens noted that the freshman and sophomore years include all core subjects taught at the high school and provide little space for electives. As juniors and seniors, these students attend occupational courses at the technical career center for a portion of the day and take their required core classes for the other portion of the day.
Mr. Robusto asked how that fits into the block-schedules. Mr. Havens stated the split day works within the block schedule; most of the schools in our region have block scheduling. Mr. Robusto asked if occupational education students have less spare time in their schedule; Mr. Havens stated that is correct.
Mr. Ratcliffe asked if our high school would offer computer technician certification courses in the future that are now taught at the technical career center, what criteria would be used to limit enrollment in occupational courses and what alternatives those students would have.
Mrs. Woodard stated that the courses that tend to fill are auto mechanics and auto body repair that local districts cannot replicate due to equipment and space.
Mr. Ratcliffe would like to know how many students are involved in programs we would not be able to replicate. Mr. Havens stated that he would obtain additional information.
Mr. Ratcliffe asked when student schedules for next year are completed and if a limit on occupational program enrollments might lead to disappointment among students and parents. Mr. Havens noted that the new enrollment levels were derived from the tentative schedules that counselors produced after winter recess.
As a re-cap, Mr. Havens noted that the proposed tax levy of 9.98% would increase to 13% with the addition of increased retirement and occupational education costs. Based on the charge from trustees at the last meeting, the administrative staff is developing options for budget reductions at varied levels to reflect a tax levy increase from l0.5% to 8%. He asked if trustees wished him to expand that to 8% to 13%.
Mr. Johnson stated he feels reaching an 8% tax levy increase is unrealistic given the $805,000 in reduction of expenses required reach that level. Mr. Havens stated that the easiest budget reductions were made in the past two years and future reductions will mean program reductions.
Mr. Griswold noted that the school board as a whole has not yet set direction on tax levy increases to the superintendent of schools; so far, they have only discussed ranges. Mr. Johnson stated that he proposed the additional workshop sessions to resolve these issues.
Mrs. Lyke noted that first year costs for model schools add 2% to the projected 13% tax levy increase.
Mr. Triou asked if other schools in our region have experienced increases for occupational education and retirement costs. Mr. Havens stated that the retirement increases are statewide; he has not yet learned about the occupational education costs for other districts.
Mr. Griswold stated that based on preliminary estimates of state aid in the Governor’s proposal, other districts will feel the pain more than we will.
Mr. Triou asked if there is an average impact of budget reductions on the tax rate. Mr. Havens stated that increases in assessed value would diminish the impact of budget increases on the taxpayer; the annual reduction in assessed value of $13 to $15 million by the Town of Ontario relative to the nuclear power plant erodes the tax base and increases the local tax burden of a tax levy increase in the school budget.
Mr. Triou stated he hopes this is the final year for the reduction in valuation relative to the nuclear power plant.
Mrs. Lyke asked if tax levy increases discussed to date are based on a worst-case scenario for state aid. Mr. Havens stated they were.
Mr. Robusto stated he does not favor reductions in programs and services but believes it is best if trustees know what reductions would occur at the varied tax levy amounts. Like schools, families and businesses need to re-allocate funds as finances change and decide priorities for spending. The Board of Education needs to develop and present the best alternatives to taxpayers and feels the proposed workshop sessions would accomplish that.
Mr. Griswold asked if the tax levy increase for a contingent (austerity) budget remains at 5.24%. Mr. Havens stated that was correct.
Mr. Johnson asked for consensus of trustees on a proposed tax levy increase; following discussion, the range was established at 9% to 13%.
Mr. Triou started it is helpful to know what other districts are planning to do.
Mrs. Lyke noted that taxpayers are often more inclined to support tax levy increases if they know the amounts in neighboring districts.
Mr. Ratcliffe asked Mr. Havens how difficult it is to illustrate the level of reductions to achieve varied tax levy levels. Mr. Havens noted that proposing budget reductions is very discouraging.
Mr. Havens stated that he appreciates the direction provided by trustees and noted the importance of maintaining the confidence of the community. He cited a recent petition presented to the Palmyra-Macedon Board of Education signed by 5,600 people who are seeking a zero increase in the tax rate.
Mr. Johnson stated that we need to give our taxpayers credit for their support and for listening to our needs and concerns when they consider our budget each year. They know we present valid information and depend on us to continue to do so.
Mr. Ratcliffe encouraged trustees not to lose sight of the model school’s program and to look at the individual parts.
ESTABLISH ANNUAL APPOINTMENTS & DESIGNATIONS FOR FIRE SAFETY INSPECTIONS

 
Mr. Havens presented the annual appointments and designations for fire safety inspections of school facilities for review and consideration by the Board of Education.
 
Mrs. Brunner offered a MOTION to approve annual appointments and designations for fire safety inspections of school facilities as required by §807 (a) of the NYS Education Law and Part 155.4 of the Regulations of the Commissioner of Education 8 Ayes, 0 Nays, 1 Absent (Mr. Wyse), Carried. (copy filed in clerk’s agenda file, this meeting)

 
XII. ADDITIONAL BUSINESS ITEMS
 


A. Mr. Johnson noted that the Four Co. School Boards Association has asked member districts to consider adopting a resolution to seek adoption of a state budget by the April 1st deadline to allow local school districts to better prepare local budgets. Mrs. Lyke noted that the issue was raised at the resolution’s assembly of the state school boards association last fall. Mr. Griswold noted that this is not a new issue and resolutions need to have specific provisions. By consensus, trustees agreed to place the proposed resolution on the business meeting agenda for consideration on March 12th.

 

  
XIII. ADDITIONAL PUBLIC COMMENT - None
XIV. ADDITIONAL BOARD MEMBER COMMENTS
A. Mr. Griswold stated that he attended recent hearings by the Rochester City Schools on combining middle schools and high schools and left convinced that he would never wish to see that happen in this school district.
 
B. Mrs. Brunner noted that she plans to attend the 2003-2004 regional budget presentation by Wayne-Finger Lakes BOCES on Tuesday, March 4th in Newark.
 
C. Mr. Triou noted that the policy committee would meet on February 26th and March 6th at 4 p.m. at the district office and that progress continues on the policy update process with Erie #1 B.O.C.E.S.
 
D. Mr. Ratcliffe noted the student musical production of “Bye, Bye Birdie” at the high school next weekend, including the senior citizen matinee and dinner on Wednesday.
 
E. Mr. Robusto noted continued improvements to the district’s web page.
 
           
XV. ADJOURNMENT
Mr. Triou offered a MOTION to adjourn the meeting at 10:27 p.m. 8 Ayes, 0 Nays, 1 Absent (Mr. Wyse), Carried.
Respectfully submitted,
JAMES E. SWITZER
School District Clerk
APPROVAL OF MINUTES
The foregoing minutes of the Board of
Education were submitted for review
& (approved as presented)(corrected
as noted) at the meeting of
March 12, 2003
---------------------------
School District Clerk
JES/jes:wp

 

 
     
Att. 2
TO: Michael Havens
Superintendent of Schools
FROM: Gregory Atseff
Assistant Superintendent for Business
DATE: March 12, 2003
RE: 2003/2004 Budget
Attached is the first draft of the Administrative portion of the 2003/2004 proposed budget. The following are included:
1. A cover sheet that shows the functions of the budget, broken out into the three-part budget format.
 
2. A three-part budget comparison, which shows the proposed Administrative budget in comparison to the existing Administrative budget.
 
3. The complete breakdown of the budget, by budget code, for the Administrative portion of the budget.
 
4. A budget summary of the 2003/2004 proposed budget
 
5. The first draft of the estimated revenues for the 2003/2004 proposed budget.
   


 
 
 


 
 
 

2003/2004 BUDGET SUMMARY

         
         
   
Proj. Exp.
Proposed
Budget
 
2002/2003
2002/2003
2003/2004
Change
Function - General Support
3,840,575
3,842,915
4,121,430
280,855
Instruction
17,590,696
17,152,190
18,164,131
573,435
Transportation
1,609,620
1,554,650
1,721,320
111,700
Community Service
8,000
5,000
8,000
0
Undistributed
6,996,355
5,311,000
7,114,155
117,800
TOTAL BUDGET
30,045,246
27,865,755
31,129,036
1,083,790




















 





.500 Supplies  
42,755
41,070
19,395
18,210
26,735
15,430
163,595


BREAK-DOWN OF DISTRICT BUDGET REQUESTS:
 

 
Budget Code 		 
Object of Expense
 
Art
 
Enrichment
 
Music
 
P/E
 
PCEN
Bi-Lingual
Reading Buddies
 
District
 
Total

.100-07 Salaries                
0

.200-07 Equipment
300
0
0
2,100
0
0
   
2,400

.400-07 Contractual Expenses
75
6,580
1,970
400
0
0
20,000
 
29,025

.401-07 Mileage/Conferences
825
0
500
0
0
0
   
1,325

.500 Supplies
1,300
10,600
30
0
3,300
200
   
15,430


 

 



















 

 
 

Att. 3

 
WAYNE CENTRAL SCHOOL DISTRICT
_____________________________________________________________

 
To:  Michael Havens, Superintendent of Schools
From:  Abi Buddington, Director of Human Resources
Re:  Personnel Action
Date:  March 12, 2003
 
 
The following is submitted for your review and approval.
 
INSTRUCTIONAL STAFF
 
Resignations:
 
 Michelle Goodwin – Elementary Education Teacher assigned to Ontario Elementary School, effective January 23, 2003. For personal reasons.
 
Leave of Absence:
 
 none
 
Appointments:
 

Back to top


Re: Post Season Coaching Stipend - Winter 2002-03
Sectionals Competition Payment

Name Team Stipend
Bill Thomson B. Varsity Basketball $324.00
Dan Harris B. JV Basketball $129.00
Mark Bunce G. Varsity Basketball $324.00
Bill Jordan G. JV Basketball $129.00
Scott Freischlag Varsity Wrestling $324.00
Paul Petersen JV Wrestling $129.00
Bonnie Morrison Varsity Cheerleading $129.00
Andris Silins Varsity Alpine Skiing $129.00
Todd Brockhuizen Varsity Bowling $129.00
Ted Hargarther Asst. Varsity Wrestling $129.00


State Qualifier/State Competition Payment

Name Team Stipend
Andris Silins Varsity Alpine Skiing $129.00
Todd Brockhuizen Varsity Bowling $129.00
Scott Freischlag Varsity Wrestling $324.00
Paul Peterson JV Wrestling $129.00
Ted Hargarther Asst. Varsity Wrestling $129.00


 
 
SUPPORT STAFF
 
Resignations:
 
 None
 
Leave of Absence:
 
 None
 
Appointments:
 
 Ann Blocher – Reading Buddies Coordinator (Teaching Assistant) assigned to Wayne Central School District, a permanent civil service appointment effective March 1, 2003 at $9.55/hour after having served a successful probationary period.
 
 Lynn Byrne – Teacher Aide assigned to Thomas C. Armstrong Middle School (Eagle Ventures), a permanent civil service appointment effective March 1, 2003 at $7.65/hour after having served a successful probationary period.
 
 Patricia Genesky – Teaching Assistant in the computer lab assigned to Ontario Elementary School, a permanent civil service appointment effective March 4, 2003 at $9.55/hour after having served a successful probationary period.
 
 John Leone – Food Service Worker assigned to the Food Service Department, a permanent part-time civil service appointment effective March 25, 2003 at $7.05/hour after having served a successful probationary period.
 
 
 
 

 
 

Att. 4

 

CPSE Recommendations to the Board of Education

  Date:   3/12/03

  The Committee recommends that the following program be arranged, or approved, for the
  following students. Parents are in agreement with this recommendation.

  Student: #   96709   Grade && Year:   Preschool (02-03)
  School:   Bright Start Pediatric Svcs. @ home   Time of Services:   2 hours/week plus related
  Classification:   Preschool Child w/a Disability   Last Psychological:   2/7/03
  Recommended Placement :   Last Program:

  Related   Speech and/or Language:   None
  Occupational Therapy:   2x/week@30 mins. (ind)
  Physical Therapy:   None
  Counseling:   None
  Adapted Physical Education:   None
  Other:   None


Att. 5

 
WAYNE CENTRAL SCHOOL DISTRICT
Ontario Center, New York

 
 
 
TO:    Board of Education
FROM:  Michael Havens



RE:    Consensus Agenda
DATE:  March 12, 2003
 
 

The following items are recommended for approval as presented in a Consensus Agenda:

 
 
1.   Accept January Treasurer’s Report
 
2.   Adopt RAN REsolution
 
3.   Nominate BOCES Board Member
 
4.   Adopt Four County Resolution
 
 
/les

 

Back to top


Consensus Agenda #2

 
 

Back to top


To:    Michael Havens, Superintendent of Schools
 
From:    Gregory Atseff, Assistant Superintendent for Business
 
Date:    March 6, 2003
 
Re:    RAN Resolution
 
 
Recently we have received information that there is a possibility that the Governor might delay state aid payments typically made in February or March, until April or May. The state fiscal year ends March 31st, so this delay would put the aid payments into a new fiscal year for the state. While I have reviewed our cash flow, and don’t believe that this delay would require the district to borrow money to meet cash flow needs, as a precaution I am making the following recommendation.
 
I recommend that the Board of Education adopt the attached revenue anticipation note resolution, which I received from our Bond Counsel. I am recommending this as a precaution, in case the delay in state aid payments were longer than the one to two months we have been told. Upon adoption of the resolution, the district would be able to issue these debt instruments on an as-needed basis.
 
Please present the attached resolution to the Board of Education at their March 12, 2003 meeting.
 
 

EXTRACT OF MINUTES OF MEETING OF THE BOARD OF EDUCATION
ADOPTING REVENUE ANTICIPATION NOTE RESOLUTION

 
 
At a regular meeting of the Board of Education of the Wayne Central School District, New
York, held at the District Offices, Ontario Center, New York, on the 12th day of March, 2003:
 
PRESENT:
ABSENT:
ALSO PRESENT:
 
_________________________ presented the following resolution and duly moved that it be
adopted and was seconded by _______________________:
A REVENUE ANTICIPATION NOTE RESOLUTION DATED
MARCH 12, 2003 DELEGATING POWER TO THE PRESIDENT
OF THE BOARD OF EDUCATION TO AUTHORIZE, FROM
TIME TO TIME AND YEAR TO YEAR, THE ISSUANCE AND
SALE OF REVENUE ANTICIPATION NOTES OF THE WAYNE
CENTRAL SCHOOL DISTRICT, NEW YORK, IN
ANTICIPATION OF THE COLLECTION OF REVENUES.
To better provide for the accomplishment of the purposes and goals of the Wayne School
District, be it resolved by the Board of Education of the Wayne Central School District, New York,
as follows:
Section 1. The power to authorize, from time to time and year to year, the issuance and sale
of revenue anticipation notes of the Wayne Central School District, New York, including renewals
thereof, in anticipation of the collection of revenues to be received by the School District as state aid
from the State of New York, is hereby delegated to the President of the Board of Education, the chief
fiscal officer. Such notes shall be of such terms, and of such form and content as may be determined
2
by said President of the Board of Education in accordance with the Local Finance Law of the State
of New York.
Section 2. It is hereby determined that any notes which may be issued by the School District
pursuant to this resolution in anticipation of the collection of such revenues to be received by the
School District from the State of New York for any given fiscal year shall be issued during such
fiscal year or during the two weeks prior to the commencement of such fiscal year and otherwise in
accordance with Section 25.00 of the Local Finance Law of the State of New York.
Section 3. The Vice President of the Board of Education or the District Clerk may execute
such notes in place of the Board President if the Board President shall so designate.
Section 4. It is hereby determined and declared that it is the intent of this Board of Education
that this resolution remain in full force and effect in perpetuity for the issuance of the aforesaid notes
from year to year, until this resolution is modified, amended, rescinded, revoked or repealed by this
Board.
Section 5. This resolution shall take effect immediately upon its adoption.
Duly put to a vote as follows:
AYES NAYS
 
 
STATE OF NEW YORK }}
ss:
COUNTY OF WAYNE }
 
 
I, the undersigned clerk of the Wayne Central School District, DO HEREBY CERTIFY as
follows:
1. A regular meeting of the Board of Education of the Wayne Central School District,
State of New York, was held on March 12, 2003, and Minutes of said meeting have been duly
recorded in the Minute Book kept by me in accordance with law for the purpose of recording the
minutes of meetings of said Board.
2. I have compared the attached Extract with said Minutes so recorded and said Extract
is a true copy of said Minutes and of the whole thereof insofar as said Minutes relate to matters
referred to in said Extract.
3. Said Minutes correctly state the time and place when said Meeting was convened and
the place where such meeting was held and the members of said Board who attended said Meeting.
4. Public Notice of the time and place of said Meeting was duly posted and duly given
to the public and the news media in accordance with the Open Meetings Law, constituting Chapter
511 of the Laws of 1976 of the State of New York, and that all members of said Board had due
notice of said Meetings and that the Meeting was in all respects duly held and a quorum was present
and acted throughout.
5. IN WITNESS WHEREOF, I have hereunto set my hand and have hereunto affixed
the corporate seal of the Wayne Central School District this ___ day of _____________, 2003.
____________________________
District Clerk
 

Back to top