Intermediate Word Training
     
    MARGINS
     
    Left, Right & First line
     
    You are going to edit this paragraph. First, place the cursor anywhere in this paragraph, then
    move the first line margin icon
    to the ½ inch mark on the ruler. Notice what happens to the
    paragraph indentation. This is a normal ½ inch indentation. If you highlight several paragraphs
    you can change them all simultaneously. Now move the
    back to 0 and move the left
    to the
    ½ inch mark and note what that does to the format of this paragraph. This is called the hanging
    indent. The right
    simply controls the right margin.
    There are other ways to control the margins. One is to click on File, Page Setup and then the
    Margin tab. To control the indents, you can click on Format and Paragraph.
     
    TABS There are five kinds of tabs, each with special properties.
     
    The
    left
    tab is what we would think of as the normal tab. The cursor jumps to this tab and
    when typing begins it acts as a left margin with the word starting there an flowing to the right.
    The
    right
    tab does just the opposite. The cursor jumps to this position but when typing
    begins, the tab acts as a right margin and the first letters typed move to the left.
    The
    centering
    tab moves letters to the left or right always keeping the equal numbers of
    letters on either side of it.
    The
    decimal
    tab allows the alignment of decimals.
    The
    bar
    tab just leave behind a bar.
     
     
     
    Create the following lines with one right tab:
     
    Macbeth................................................................................................... Willy Shakespeare
    Lady Macbeth ........................................................................................................ Madonna
     
     
    Create the following lines using two (2) right tabs and one (1) left tab:
     
    Name_______________________________ Date
    _________________________
    Subject _____________________________
    Period
    ________________________
     
     
    Create the following using a right & left tab in the first line and a centering tab in the second:
     
    I hereby grant permission for ______________________ to go on a field trip with you.
    (Child’s
    name)
     
     
    1
    TABLES
     
    How to Create A Table—There are two ways to create a table:
     
    From the
    Table Menu
    bar choose
    Insert
    , then
    Table
    . Type in the number of columns and rows
    that you need—remember a header row if you need one! Click OK. And there is your table!
     
    Or
    you can, click on the
    Insert Table Icon
    on the Standard Tool Bar—
    . Click and drag your
    mouse to create the size table that you need then let go of the mouse button.
     
    Make a table that is 3 rows by 4 columns. You should get something like this:
     
      
     
     
      
     
     
      
     
     
     
    Notice that the table that was created goes from the left margin to the right margin and the
    columns are evenly spaced.
     
    Move your mouse around slowly (both inside and outside of the table) and note the different
    forms that the insertion point takes—
    ,
    ª
    ,
    ©
    ,
    w
    ||
    x
    ,
    etc. Each of these has a different meaning
    and function. Let’s look at them.
     
      
    This is a row selector, when you want to highlight a complete row.
    ª
       
    This is a column selector, when you want to highlight a complete column.
    ©
      
    This is a cell selector.
     
    w
    ||
    x
      
    This one changes the size of the column and its cousin which I can’t show you changes
    the size of a row—this is only one of several ways to change the size of a cell.
     
     
    •
    Highlight the second row
    •
    Highlight the third column
    •
    Highlight the cell in the third column, second row
    •
    Make the third row narrower
    •
    Make the second column wider
     
     
     
    2
    Open the file
    table1
    :
    ID Number
    Name
    DOB
    YOG
    BUS NUM
    10022
    Ruth
    3/30/95 2013
    159H
    10349
    Williams
    5/8/96 2014
    161H
    08229
    Gehrig
    12/19/94 2013
    168H
    10258
    Foxx
    3/22/97 2015
     
    10089
    Hornsby
    1/26/99 2017
     
    10065
    Greenberg
    10/26/95 2013
    155H
    09831
    Kiner
    6/23/95 2013
    156H
    07891
    Musial
    3/20/94 2012
    160H
    10078
    Dimaggio
    11/2/95 2013
    155H
    09844
    Ott
    12/14/93 2012
    168H
    10298
    Keller
    1/14/97 2015
     
    10204
    Mize
    12/23/97 2016
     
    07892
    Heilman
    7/3/94 2012
    148H
    09658
    Speaker
    8/5/98 2016
     
    10330
    Wilson
    3/15/96 2014
    148H
    10132
    Williams
    1/21/99 2017
     
    10131
    Averill
    3/26/98 2016
     
    09071
    Campanella
    10/6/95 2013
    154H
     
     
    •
    Highlight the first row and center the text.
    •
    Highlight the table and center everything.
    •
    Undo center everything
    •
    Highlight the DOB column and the YOG column and center them.
     
     
    How To Alphabetize A Table:
    Click anywhere in the table
    Click Table from the Menu Bar
    Click Sort
    Under Sort by select Name/Ascending
    Click OK
     
     
    •
    Sort the list by DOB Youngest at the top.
    •
    Sort the list by ID number Largest at the top.
    •
    Sort by YOG, then by Name
    •
    Highlight the DOB column and Delete it by Cutting
     
    Select the Table. Click Table/Hide Gridlines
    Restore the Grid lines by Selecting the Table and Clicking Table/Show Gridlines
    Highlight the name column. Click on the Table Menu Bar and select Insert/Columns to
    the left.
    Click on a cell near the middle of the table. Click on the Table Menu Bar and select
    Insert/Rows Above.
     
    3
    Next we will create a table that looks like this one:
     
    New York, NY
    Temperature
    Time Altitude Low High
      
      
    We
    at
    he
    r
     
      
      
     
    Create a three column, four row table.
    Highlight the table. Click Table/Table Properties/Column. Make the preferred width 1.5
    inches.
    Highlight the first column. Click Table/Merge Cells. Type the word Weather in this
    column.
    Click Format/Text Direction and select the proper text orientation.
    Highlight the bottom three rows of column two. Click Table/Split Cells. Set the number
    of columns to 2 and the number of rows to be 3.
    Highlight the bottom three rows of column three. Press the F4 key on the keyboard.
    Highlight the first column. Click Format/Borders and Shading/Borders
     
    •
    The Setting should be Box
    •
    The Style should be two lines
    •
    Color Automatic
    •
    Width ½ pt
    •
    Apply to: Cell
     
     
     
     
     
     
     
    Type in the remaining text.
    Select columns two and three
    Click Format/Borders and Shading/Borders and set a double line around the entire table.
    Highlight the cells containing New York and Temperature and put a double line border
    around them as well.
    Select the twelve cells below New York and Temperature. Click Format/Borders and
    Shading. Select a single line style and click once the middle of the preview box.
    Select the first column. Click Table/Table Properties/Cell/Center.
    Select the table. Click Table/AutoFit/AutoFit to Contents
    Select the table. Click Table/Table Properties/Table/Center
     
     
     
     
     
    4
     
    5
    Create a table that looks like this:
     
    Last Week
    Current Price
    Stocks
    High Low Close
     
    AOL TIME WARNER
     
      
        
    GEN ELECTRIC
     
      
        
    TYCO INTL LTD
     
      
        
    EMC CORP/MASS
     
      
        
    AT&T WIRELESS S
     
      
        
     
     
    CONVERTING TEXT TO TABLE
    Open Text1
     
    Diane 17 F 121
    Andy 17 M 0123
    Bob 18 M 124
    Helen 18 F 126
    Cathy 16 F 1120
    George 19 M 1127
    Ed 16 M 2125
    Fran 18 F 2130
     
    Highlight this data. Click Table/Convert/Text to Table
    Add a Header Row by putting the cursor in the first row. Click Table/Insert/Row Above.
    Enter appropriate headings.
     

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