Appropriation Status Report
To access the Appropriation Status Report, select the Appropriation Status option from the Budget Manager Reports tree menu. The Appropriation Status Report routine is used to print a report containing the budget, adjusted budget, expenditures, projected expenditures, and/or encumbrances for each reporting year selected. You may also choose to include split accounts, subtotal breaks, budget notes, component analysis, and/or zero balance accounts. The report criteria selection window is displayed.
To run the Appropriation Status Report:
1.
Enter the name of the budget or use the drop-down list to select a valid appropriation budget name.
2.
Specify the report sort by option. The information on the report may be sorted by function, object, location, or ST3 code.
3.
Budget - Indicate the year(s) for which you wish to include the original budget amount. Choose All Selected Years to include the original budget amount for the current year and each prior year specified. Select Current Fiscal Year to include the original budget amount for the current fiscal year only. Select Prior Fiscal Year to include the original prior year budget amount for each prior year specified. Select Do NOT Include if you do not want to include the original budget amount for the current or prior fiscal years.
4.
Adjusted Budget - Indicate the year(s) for which you wish to include the adjusted budget amount. Choose All Selected Years to include the adjusted budget amount for the current year and each prior year specified. Select Current Fiscal Year to include the adjusted budget amount for the current fiscal year only. Select Prior Fiscal Year to include the adjusted prior year budget amount for each prior year specified. Select Do NOT Include if you do not want to include the adjusted budget amount for the current or prior fiscal years.
5.
Expenditures - Indicate the year(s) for which you wish to include the expenditure amount. Choose All Selected Years to include the expenditure amount for the current year and each prior year specified. Select Current Fiscal Year to include the expenditure amount for the current fiscal year only. Select Prior Fiscal Year to include the prior year expenditure amount for each prior year specified. Select Do NOT Include if you do not want to include the expenditure amount for the current or prior fiscal years.
1.
Projected Expenditures - Indicate the year(s) for which you wish to include the projected expenditure amount. Projected Expenditures represent the Expensed amount plus the Encumbered amount minus the Liquidated amount.
Expensed
Amount
|
+
|
Encumbered
Amount
|
-
|
Liquidated
Amount
|
=
|
Projected
Expenditures
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Choose All Selected Years to include the projected expenditure amount for the current year and each prior year specified. Select Current Fiscal Year to include the projected expenditure amount for the current fiscal year only. Select Prior Fiscal Year to include the projected expenditure amount for each prior year specified. Select Do NOT Include if you do not want to include the projected expenditure amount for the current or prior fiscal years.
6.
Encumbrances - Indicate the year(s) for which you wish to include the encumbrance amounts. Choose All Selected Years to include the encumbrance amounts for the current year and each prior year specified. Select Current Fiscal Year to include the encumbrance amounts for the current fiscal year only. Select Prior Fiscal Year to include the prior year encumbrance amounts for each prior year specified. Select Do NOT Include if you do not want to include the encumbrance amounts for the current or prior fiscal years.
7.
Enter the number of years of prior data on which you wish to report. Type the number or use the up/down arrows to assist you in finding the correct number.
8.
Place a check in the Include Split Accounts checkbox if you want the report to include split accounts. The report will then include the details for each split. Leave the box unchecked if you do not want to include split accounts in the report. The report will not display detail for each split.
9.
Place a check in the Include Subtotal Breaks checkbox if you want the report to provide subtotals for each function, object, location, etc., based on the Sort Option selected. Leave the box unchecked if you do not want the report to include subtotal breaks.
10.
Place a check in the Include Budget Notes checkbox if you want the report to display budget notes. Leave the box unchecked if you do not want the report to include budget notes.
11.
Place a check in the Include Component Analysis checkbox if you want the report to break by component (Administrative, Program, and Capital) and to provide grand totals for each component as well as a component percentage analysis. Leave the box unchecked if you do not want a component analysis report.
12.
Place a check in the Include Zero Balance Accounts checkbox if you want the report to include all accounts that do not have budget detail for both the current and prior years. Leave the box unchecked if you do not want the report to include accounts that have no budget detail for both the current and prior years.
13.
Press the Run button. From the Report Output window, select the desired reporting output destination.
A sample report is shown on the following page.
04/26/02 FM SCHOOL QA v9 PAGE 2
APPROPRIATION BUDGET REPORT BY FUNCTION
2000-01 2000-01 2001-02 2001-02 2002-03
ACCOUNT ACCOUNT NAME BUDGET EXPENSES BUDGET EXPENSES NEW BUDGET
-----------------------------------------------------------------------------------------------------------------------------------------------------
A124010163AO Substitutes - Clerical 0 0 0 0 4,000
A124015050 Superintendent Salary 5,501 1,277,557 2,000 0 0
A1240150501 Asst Superintendent Salary 13,400 1,727,825 0 0 0
A1240150AO Salaries - Administrator 0 0 0 0 190,000
A1240160AO Clerical Salaries 0 0 0 0 75,000
------------- ------------- ------------- ------------- -------------
1240....CHIEF SCHOOL ADMINISTRATOR * 18,901 3,005,382 2,000 0 269,000
1200....CENTRAL ADMINISTRATION ** 18,901 3,005,382 2,000 0 269,000
A1320161AO Salaries - Clerical (Internal Au 0 0 0 0 30,000
------------- ------------- ------------- ------------- -------------
1320....AUDITING * 0 0 0 0 30,000
A1325161AO Salaries - Clerical - Treasurer 0 0 0 0 16,000
------------- ------------- ------------- ------------- -------------
1325....TREASURER * 0 0 0 0 16,000
1300....FINANCE ** 0 0 0 0 46,000
A1460160AO Records Mgmt - Clerical Salaries 0 0 0 0 60,000
A1460204AO Records Mgmt - Equip (Non Instru 0 0 0 0 18,000
------------- ------------- ------------- ------------- -------------
1460....RECORDS MANAGEMENT OFFICER * 0 0 0 0 78,000
A1480150AO Administrative Asst 0 0 0 0 80,000
A1480160AO Non Certificated Administrator 0 0 0 0 40,000
A1480161AO Salaries - Clerical 0 0 0 0 27,000
A1480169AO Overtime 0 0 0 0 4,000
------------- ------------- ------------- ------------- -------------
1480....PUBLIC INFORMATION & SERVICES * 0 0 0 0 151,000
1400....STAFF ** 0 0 0 0 229,000
A1620150AO Salaries - Administrator 0 0 0 0 37,000
A1620169AO Overtime - Custodians/Cleaners 0 0 0 0 5,000
A1620170AO Salaries - Custodians 0 0 0 0 80,000
A1620203AO Equipment - Bldg & Grounds 0 0 0 0 10,000
------------- ------------- ------------- ------------- -------------
1620....OPERATION OF PLANT * 0 0 0 0 132,000
1600....CENTRAL SERVICES ** 0 0 0 0 132,000
1999....GENERAL SUPPORT *** 696,371 6,893,401 292,300 1,108,774 1,036,773
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