RELATIONS WITH EXTRA-CURRICULAR BOOSTER ORGANIZATIONS
 

The Board of Education recognizes that “booster” organizations or other groups provide important support to district schools and can serve as a valuable means of stimulating community interest iin school activities.
 
Booster organizations may be defined in two ways:
 
(1)   an organization which is created to foster community support and raise funds for a specific extra-curricular activities (e.g. athletics, speech and debate, musical groups), or
(2)   an organization which is created to foster community support and raise funds for a school’s general extra-curricular program
 
Parents and other interested residents who wish to organize a booster club for the purpose of supporting a specific school program should be encouraged to do so and given clear guidelines. It is important that the activities of such organizations do not interfere unduly with the total educational program or disrupt school district operations in any way.
 
To this end, booster organizations must follow these guidelines:
 
(1)   be voluntary and support a specific school activity
(2)   submit for prior approval an activity schedule to the superintendent of schools, or designee;
(3)   obtain prior approval of the superintendent of schools, or his/her designee, any time the booster club uses the name of the school district, or language suggested that the school district has endorsed or otherwise approved of the activity
(4)   maintain financial records and make same available, on request, for inspection by the Board of Education or as a public record
(5)   seek advance approval for any use of school district facilities and/or equipment, following procedures outlined in Policy l500 and Regulation 1500
(6)   avoid interference with the decision-making of any student group
(7)   understand and respect the authority of school district employees in the administration of their duties
(8)   assume all financial responsibility for their organization, including, but not limited to, the provision of adequate insurance coverage, as appropriate
 
If a booster organization wishes to make a contribution of funds, service time or tangible property (e.g. equipment or supplies), a representative of the organization should first meet with the superintendent of schools. S/he must identify the district’s terms and conditions of accepting such gifts and seek the official approval of the Board of Education before accepting or publicly announcing any such contributions.
 
Plans, projects and other activities proposed by booster organizations must be evaluated and promoted in light of their stated contribution to the academic as well as the extra curricular programs of the school district. Careful consideration should be given to the total value of the contribution to all students and not just to specific student groups.
 
The Board of Education retains final responsibility and authority on all activities that have an impact on students, school programs and/or school-owned property. Violations of school district policy or regulations may result in the inability of the club or organization to use the name of Wayne Central School District or to donate gifts to the school district.