2000 6510

Students

It is the purpose of this policy to promote the best interest and ensure the well being of every student in the Wayne-Finger Lakes BOCES by preventing substantial disruption and/or material interference with school activities and with the general operation of the schools by forbidding publication and/or distribution of literature which contains libelous, obscene, profane statements, prejudicial statements, as well as statements which advocate breaking of state and federal laws as well as school regulations.

The Board, however, does recognize the right of its students to publish or distribute newspapers, magazines and other literature not sanctioned by BOCES. However, BOCES has no responsibility to assist students in the publication of such literature, nor does this Board assume any responsibility for any statements published therein.

The Board permits the distribution of such materials within its schools and on BOCES property only after it has been submitted for administrative review and approval. The Board directs the District Superintendent or his/her designee in keeping with the requirements of the law, to prepare administrative regulations which establish guidelines for students seeking approval for the distribution of non-school publications.

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2000 6520

Students

WFL

Extracurricular activities are encouraged in both the Technical and Career Centers and the Special Education Centers.

No activity or club shall be permitted unless it is approved by the Board. Prior to submission to the Board, it shall be the responsibility of the Assistant Superintendent to obtain a constitution acceptable to him for each activity or an acceptable explanation as to why the activity should be operated without a constitution.

No extra classroom activity accounts are to be permitted unless:

1. The Board has formally approved the existence of the organization.
2. The Assistant Superintendent has submitted to the Board an explanation satisfactory to the Board as to why an account is needed without a constitution for that activity.

The Business Administrator shall be responsible for making certain that all Extra-Classroom Activity Accounts are operated according to Education Law, Rules and Regulations of the Commissioner and/or the Department of Education. Further:

1. A financial report on such accounts shall be submitted to the Board at the end of each quarter and shall be cumulative from the beginning of the school year to that point in time.
2. BOCES employed auditors shall audit annually the Extra Classroom Activity Accounts and submit a report on same to the Board in sufficient time for the Board to act on the report at its September Board meeting.
3. Extra Classroom Activity Accounts shall be placed in Board approved NOW accounts. Interest earned from such accounts shall be pro-rated back to each activity/club based on the average of the 10/31 and 3/31 club balances.

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2000 6530

Students

The Wayne-Finger Lakes BOCES Board of Education recognizes the value of student activity programs and is aware of the experience to be gained by student participants in the management of funds for their organization. The Board therefore, authorizes the use of a Student Activity Fund.

Student funds shall be deemed to include but not be limited to include money collected from students for the purchase of supplies and materials; fees for organizations and social events. Such funds shall be handled in accordance with procedures set by the State Department of Audit and Control and the regulations set forth by the Board of Cooperative Educational Services. In all cases which involve student funds, an employee of the Board must be assigned the ultimate responsibility for control of the funds and must use appropriate accounting procedures for the safeguarding of the funds against loss, misuse, or misapplication.

Extraclassroom activities funds are those funds raised by other than taxation or through charges by the Board of Education for, by, or in the name of the school, student body, or any subdivision thereof. All extraclassroom activity funds shall be handled in accordance with the financial procedures illustrated by Finance Pamphlet No. 2 Revised 1970. The Safeguarding, the Accounting, and Auditing of Extraclassroom Activity Funds, published by the New York State Education Department. In all cases which involve student funds, the District Superintendent shall assign an employee of the Board of Cooperative Educational Services to the ultimate responsibility for control of the funds. The individual must use accounting procedures outlined by the Director of Administrative Services.