LYONS CENTRAL SCHOOL DISTRICT
    BUDGET INFORMATION
    AND INSTRUCTIONS
    FOR THE 2005­2006 SCHOOL YEAR
    Due dates for budget request
    January 20, 2005 ­
    Due to Department Chairs
    January 26, 2005
    Due to Principals
    and Director of Special Services.
    February 9, 2005 ­
    Due
    to Business Office ­ Requisition Summaries for all Teachers,
    Department Summaries and Building Principal's Summary for
    Superintendent
    March 4, 2005 ­
    Due
    to Business Office ­ Requisitions
    for all equipment budgeted
    for bid
    purposes. Also an outline
    for all services.
    April 1,
    2005 ­
    Last day
    to purchase
    from the 2004­2005 Budget
    April 26, 2005 ­
    Due to Business Office ­ Requisitions
    for all Supplies and Textbooks
    Including
    Art.
    Below is a brief definition of the more frequently used
    account codes and the person that receives the
    requisition for each code.
    Regular Classroom
    Instruction
    ­
    Equipment, supplies, services, textbooks necessary for instructing
    students in the classroom. Code 2110 ­ Give to Building Principal via department heads and
    coordinators.
    Handicapped
    Instruction
    ­
    Equipment, supplies, services, textbooks necessary for instructing students
    in a resource room, self contained, speech and OT/PT classes. Code 2250 ­ Give to Director of Special
    Services Office.
    Occupational Education
    ­
    Equipment, supplies, services, and textbooks necessary for instructing
    students in technology, business and home economics. Code 2280 ­ Give to Building Principal via
    department head.
    School Library and Audio
    Visual ­All magazines, all film strips, all videos, and any audio­visual
    equipment normally associated with classroom or library use. Code 2610 ­ Give to Principal or Director of
    Special Education.
    Computer (Hardware
    and Software)
    ­
    Any hardware necessary for classroom, library or computer lab
    necessary for any student. Code 2630 ­ Give to Principal or Director of Special Education.
    Co­Curricular
    Activities
    ­ Any supplies, services used in an after school or co­curricular activity. Code
    2850 ­ Give to Activity Advisor.
    Inter­Scholastic Sports (Athletic)
    ­ All equipment, supplies, services necessary for an interscholastic
    sport or athletic teams. Code 2855 ­ Give to Athletic Director.
    Page
    2
    GENERAL INSTRUCTIONS:
    1.
    Please use only district forms provided for your requisitions and summaries. A computer
    disk is available through your building principal.
    2.
    All requisitions are to be made in triplicate. The original done in ink or typed should be
    sent to the Business Office. Anything
    else will be returned.
    3.
    Completely
    fill
    out requisitions
    clearly
    writing
    name
    and
    address
    of vendor,
    number of
    items, catalog numbers, a description of the item and the unit price.
    4.
    Please double check all computations.
    5.
    Use only the most recent catalog available for catalog numbers and unit prices. Items
    costing more than 10% over the unit price budgeted will not be ordered.
    6.
    Notify the Business Office in writing of the vendors
    you
    do
    !lQ!
    wish
    to
    allow to participate
    in our bids or with whom you have experienced previous difficulties.
    7.
    Employees are encouraged to order supplies through School Specialty.
    School Specialty is not
    only is a local supply company, but the district receives a substantial discount from catalog prices
    and no transportation charge.
    8.
    If you plan to order later, need more time to decide on the material or are using the
    requisition to budget the money for future use, please check the"
    Budget Only" line.
    Completed requisitions can be turned in at a later time at no more than the budgeted amount.
    DEFINITIONS:
    1.
    Equipment (200): An equipment item is a movable or fixed unit of furniture or
    furnishings, as instrument, a machine, an apparatus, or a set of articles which meets all
    of the following conditions:
    a.
    It retains its original shape and appearance with use.
    b.
    It is non­expendable. That is, if the article is damaged or some of its parts are lost
    or worn out, it is usually more feasible to repair it rather than replace it with an
    entirely new unit.
    c.
    It represents an investment of money which makes it feasible and advisable to
    capitalize the item.
    d.
    It does not lose its identity through incorporation into a difference or more complex
    unit or substance.
    e.
    It costs $1.000.00 or more.
    2.
    Contractual Services (400): Contractual expenses will include contractual services such
    as freight, rent or leases, association dues for the district (not for individuals), repairs
    by outside contractors, consultant fees, professionals for assemblies, maintenance
    agreements, etc.
    3.
    Textbooks (480): State Education Department definition of a textbook is, any book or a
    book substitute which shall include hard covered or paperback books, workbooks designed
    to be written in and used up, or manuals which a pupil is required to use as a text, or a
    text­substitute in a particular class or program as a primary source of study material
    intended to implement a major part of a State curriculum or a State approved local
    curriculum.
    Textbook Orders should include ISBN Number.
    .
    .
    ~vt,
    Page 3
    Excluded under this Act are:
    a.
    Reference Materials ­ Encyclopedias, almanacs, atlases, and special purpose
    dictionaries, except that dictionaries individually assigned
    to all students in a particular class or program as a textbook
    substitute shall be considered as textbooks.
    b.
    Supplementary ­
    Supplementary textbooks, novels, except those assigned on an
    Materials
    individual basis, other fiction magazines, newspapers, and
    audio­visual materials and equipment.
    c.
    Other Materials ­
    Tests and testing materials, teachers edition of textbooks,
    review books and materials in kit form.
    Purchase of sheet music for general music instruction
    and "weekly readers"
    are expenditures eligible for textbook aid.
    4.
    Supplies (500): A supply item is an article or material which meets one or more of the
    following conditions:
    a.
    It is consumed in use.
    b.
    It loses its original shape or appearance with use.
    c.
    It is expendable. That is, if the article is damaged or some of it's parts are lost or
    ~~
    worn out, it is usually more feasible to replace it with an entirely new unit rather
    ~"'~
    than repair it.
    d.
    It is an inexpensive item, having characteristics of equipment, whose small unit cost
    makes it inadvisable to capitalize the item.
    e.
    It loses its identity through incorporation into a different or more complex unit
    or substance.
    5.
    Computer Hardware: Allowable expenses include expenditures for mini­computers; peripheral devices
    including printers, video display terminals, plotters, and disk storage units; telecommunication
    hardware; special hardware boards; cables; audio, video, touch sensitive and other electronic­to­
    human machine interface hardware; and such other computer hardware as may be required for the
    operation of a computer based instruction program.
    6.
    Computer Software: A "software program" is defined as "a computer program which a pupil is required
    to use a learning aid in a particular class in the school the pupil legally attends." The software must be
    a prepared educational program which is subject­oriented for use by students in conjunction with
    computers. Micro­computers, blank diskettes or cassettes or tapes, chips, computer correction
    devices, consoles, cords, blank disks, disk drives and other similar items of hardware are not
    considered aidable.
    c:
    .
    .
    LYONS CENTRAL SCHOOL
    Requisition
    Summary
    ­
    Computers
    ­
    2630
    DEPARTMENT
    BUILDING
    TEACHER
    OBJECT
    OF EXPENSE
    AMOUNT
    Eauicment
    ­ Other 200
    Eauioment: ­ Hardware Aidable ­ 220
    Services
    ­ .100
    ­
    ­
    Instruction
    Software
    Aidable
    ­
    .160
    .
    ­
    SuQQlies
    500
    TOTAL
    PLEASE
    ATTACH
    REQUISITIONS
    "
    .
    ;);;~;j­;i~~~j;1J~~
    CODE
    BUDGET ONLY
    REQUISITION
    ­
    LYONS CENTRAL SCHOOL
    Requested
    By
    Dept./Grade
    Date Wanted
    Company
    Address
    City
    State
    Zip Code
    Quanity
    Catalog
    #
    Description
    of Article
    Unit
    Amount
    Price
    TotalS
    Approved
    By:
    ­
    Title
    For Office Use
    Only:
    Purchase
    Order Number
    Date Sent
    Go
    :.
    .
    ANNUAL
    REQUISITION FOR
    EXPECTED LEVEL
    AND ADVANCE DEGREE
    CHANGES
    Submitted
    by
    Date
    Graduate
    Hours
    1.
    Additional graduate hours you expect to be eligible for extra
    compensation
    in the fall.
    x $30.00
    =
    2.
    Additional graduate hours you expect to be eligible for extra
    compensation in the spring.
    x $15.00 =
    Masters Dearee ­ For those employees hired prior to July 1, 1993.
    1.
    Additional compensation as a result of obtaining a masters
    degree
    by fall.
    ($350.00)
    2.
    Additional compensation as a result of obtaining a masters
    degree
    by spring.
    ($175.00)
    Total
    Increase
    ~~~~­­­
    t:.

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