REORGANIZATIONAL MEETING

WILLIAMSON CENTRAL SCHOOL DISTRICT

JULY 10, 2002

 

1.

 

Reorganizational Meeting

Appointments:

a.

Appoint District Clerk ­

 

Wendy Feeney

 

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b.

Appoint Deputy District Clerk­

Joanne DeCracker

 

2.

 

Administer oath to newly elected Board Member –

 

3.

 

Elect President for the 2002­2003 school year

 

 

 

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Nominations are open for the position of President of the

Board of Education.

Seconded

Nominations closed

 

4.

Newly elected President assumes charge of the meeting.

 

 

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Elect Vice­President for the 2002­2003 school year – New President

 

Nominations are open for the position of Vice­President of the

 

Board of Education

 

 

Seconded

 

Nominations closed

 

5.

Appoint Board Committees

 

 

 

 

 

 

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Building & Grounds

 

Public Relations

 

Negotiations

 

Transportation/Food Service

BOCES Representative

Scholarship

Curriculum

Finance

CSE Committee

Technology

 

6.

Appointments for 2002­2003

 

 

 

 

 

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District Treasurer

 

 

 

Kenneth Lee, CPA

 

District Tax Collector

 

 

Anne VanEenwyck

 

School Census Enumerator

 

 

Steve Parker

 

School Physician

 

 

 

Dr. Krishna Persaud

 

School Attorney

 

 

 

Wayne VanderByl

 

Independent Auditors

 

 

Raymond F. Wager, C.P.A. P.C.

 

Title IX Compliance Officer

 

Wendy Feeney

 

Records Management Officer

 

 

Janet Follette

 

Records Access Officer

 

 

Wendy Feeney

 

ADA Compliance Officer

 

 

Wendy Feeney

 

 

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Petty Cash Custodians

 

 

Lois Richman – High School

Kelly Slater – Middle School

 

 

 

 

 

Jan Crudele Reiss­ Elementary School

 

M.S. Extra Classroom Funds Treasurer

Kristy Mottler

 

H.S. Extra Classroom Funds Treasurer

Lois Richman

 

 

Adult Education Director

 

 

Nancy Orbaker

 

7.

Designations:

 

 

 

 

 

 

 

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BE IT RESOLVED THAT District Funds be deposited in Commercial

 

 

Banks or Trusts according to Board Policy Section 5200.

 

BE IT FURTHER RESOLVED, that the “Sun & Record” be designated

 

as the official newspaper for publication of all District Legal Notices.

 

8.

Authorizations

 

 

 

 

 

 

 

 

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A.

 

Superintendent of Schools to approve Field Trips and

Conferences for staff.

B.

 

Superintendent of Schools to sign checks in absence of Clerk or

Treasurer.

C.

 

Superintendent of Schools to certify payroll. Business

Executive to act in Superintendent’s absence.

D.

 

Business Executive as Purchasing Agent.

E.

 

Superintendent of Schools and/or Business Executive to

sign applications, reports and reimbursement claims for National

 

School Lunch Program.

F.

 

Superintendent of Schools to approve Budget Transfers and send

copies to Board Members in the next Board Packet.

G.

 

All checks except payroll checks to be signed by District Treasurer,

countersigned by District Clerk; Superintendent of Schools shall

be authorized to sign in absence of Treasurer or Clerk.

H.

 

Treasurer to dispense funds to establish a Petty Cash Fund in each

 

Building not to exceed $100 each. Such funds shall be in the name of the

Building Principal.

Also, Treasurer to provide temporary change funds in the amount of $200

to the tax collector and $90 to the School Lunch Program with the

Cafeteria Manager as custodian.

I.

 

Permission to pay bills by due date when Board of Education Meetings

do not coincide with such date.

J.

 

Treasurer to disburse or transfer funds for the following in advance

of audit or claims by the Board of Education:

 

Payroll

 

Postage

 

Utilities and Fuel Bills

 

Freight and Expense Charges

Student activity registration fees, etc. for musical events and other

activities

 

 

 

 

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Transfer between District Accounts and/or Investment Accounts

 

 

 

Board members and Administration registration fees, etc.,

 

 

 

Association meetings, conferences, workshops

 

 

 

Employee Insurance Premiums

 

 

 

Staff registration fees for workshops, conferences and meetings

where such attendance has had prior approval of the Superintendent (8a)

K. Vice­President being allowed to sign documents when the President is not

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available.

 

9. Approve membership for 2002­2003

 

 

 

New York State School Boards Association ($4,465 for calendar yr.

 

 

 

 

 

 

 

 

2002­2003)

 

10.

To approve the 2

nd

and 4

th

Wednesday of the month for regular scheduled

 

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Board of Education Meetings.

 

11.

Recommendation to approve the Bonding of District Treasurer in the amount

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of $1,300,000 for the 2002­2003 school year (except for November and

December – 1

st

and 3

rd

Wednesday).

 

12.

Recommendation to approve the Bonding of District Tax Collector in the

 

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amount of $1,500,000 for the 2002­2003 school year.

 

13.

Recommend to approve the mileage reimbursement rate (currently at $ .31/

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mile) for the 2002­2003 school year.

 

14.

Approve Substitute Teacher rate at $70/day for 20 days, $80/day after 20 days.

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Williamson Retirees will receive $80/day commencing on day one.

 

15.

Approve Tutorial Rate at $16/hr.

 

 

 

 

 

 

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16.

Recommendation to approve participation in various Commodities/Services

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Cooperative Bidding with BOCES during the 2002­2003 school year.

 

17.

Recommendation to approve borrowing of school buses in extraordinary

 

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circumstances (See School Bus Leave Agreement).

 

 

This concludes the Reorganizational Meeting.

 

 

 

 

 

 

 

 

 

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