MASTER SCHEDULE CHECKLIST
Target Dates
Target Dates
DECEMBER
____ Pre-planning (Staffing needs, impact on requisitions, possible new courses, alternating yr. courses)
____ Ask Department chairs for input ("wishlists"- courses, section #'s, meeting times)
JANUARY
JANUARY
____ Set up master schedule timeline (counselors, Principal & secretary)
____ Organize input from Chairs by department
____ Make a list of questions & concerns (by department) for administration that will need to be addressed in
order to begin meeting with students & parents
____ Request new and updated Course Descriptions from Department chairs
FEBRUARY
FEBRUARY
____ Update forms for 6th & 7th graders to take home to parents (Chorus, Band, Foreign Language)
____ Course descriptions from Chairs turned in to Principal
____ Course Description Handbook (Grades 7-12) updated (add & delete)
____ Distribute 6th & 7th grade request forms to students to take home (before February vacation)
Choices for 7th Grade - JH Band, JH Chorus
Choices for 8th Grade - JH Band, JH Chorus & French 8 or Spanish 8
____ Course Description Handbooks copied for grades 8, 9, 10 & 11
____ Computer updated for requests & run "Course request sheet (by department)"
____ Student request forms pre-printed for grades 9 & 10
____ Course Description Handbooks distributed to students
____ Develop course offerings/request worksheet (by department) - 200 copies
____ Develop 8th & 11th grade request forms
8th graders Four year plan
11 graders Senior year plan & graduations status review
Begin individual scheduling (requests entered into computer by counselor):
____ 8th graders Meeting with parents & student
____ 11th graders Meeting with students
MARCH
MARCH
Begin group scheduling (pre-printed request forms, request worksheet):
____ 9th Grade in ____________________ classes
____ 10th Grade in ____________________ classes
Mass scheduling:
____ 6th Grade all classes except Band, Chorus & Accl. Math 7
____ 7th Grade all classes except Band, Chorus, French 8 & Spanish 8
____ - Deleted accelerated math students from Math 8 and add to Seq. Math I
8th Grade English 9, Global 9, Earth Science, PE 9-10
____ Collect request forms from 6th & 7th graders
____ Pre-printed forms (grades 9 & 10) scanned
____ 8th Grade and 11th Grade requests done
____ "Request tallies (by grade level)" report run & given to Principal & Counselor
____ "Course request analysis (by department)" report run & given to Principal & Counselor
____ Meeting with Principal & Counselors to review request numbers
____ Principal to decide who, what & how many sections
____ Begin to develop master schedule
-include special education classes & remediation, if information available
____ Run "Tally and pairing matrix" for Counselor
APRIL
APRIL
____ 1st draft of Master Schedule completed
____ Master Schedule entered into computer (priority status updated)
____ 1st run of Master Schedule
____ Run "section enrollment analysis" report(s) after each run of Master Schedule
Changes in Master Schedule made
MAY
____ Run "Partial schedule listings (by grade level)" for counselors to target problems
____ Fix class & section conflicts
____ Run "Teacher matrix report" & check teacher matrix conflicts
____ Run "Room utilization report" to check for room usage conflicts (esp. Music area)
____ Request Accelerated Math 7 recommendations from 6th grade teachers
- Final approval from both Principals
____ Lock Master Schedule
____ Elementary Principal notified of crossover tearcher(s) status - when teaching our courses
____ Run schedules for counselors
____ Fix student conflicts
____ Address remediation & special education needs
JUNE
____ Teachers notified of their assignments for next year
____ Run "Open period report" for potential study hall needs for all 30 hours in schedule
____ Run student schedules (student copies - 1st quarter, 1st semester, year w/out course numbers)
Distribute student schedules (1st quarter, 1st semester, year):
____ 6th in 6th grade classrooms
____ 7th _____________________
____ 8th _____________________ (*must before picnic day)
____ 9th _____________________
____ 10th _____________________
____ 11th _____________________
SUMMER
SUMMER
____ Study halls
____ Lunch times (check teacher matrixes)
____ Make changes resulting from course failures & summer school results
For Superintendent Conference Day(s) & first day of school
____ Print teacher matrixes
____ Print class lists (w/ phone numbers)
____ Copy lunch times
____ Print student schedules (1st quarter, 1st semester, year w/out sect. #'s)
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