EduTech Steering Committee

EduTech Steering Committee

EduTech Steering Committee
Novenber 14, 2003
RIT Inn and Conference Center

Members Present:

Joe Backer, Letchworth Joe Marinelli, W-FL BOCES

Richard Boyes, Marion Jack McCabe, W-FL BOCES

Gary Hammond, GV BOCES

Gary Hammond, GV BOCES
Robert Leiby, Manchester-Shortsville Camille Sorenson, EduTech
Tom Manko, York
Tim McElheran, Victor
Mike Glover, GV BOCES

Members Absent:
Daniel Starr, North Rose-Wolcott

Robert Smith, Elba

Robert Smith, Elba
Guests:
Chris Saxby, EduTech

Budget

Camille opened the budget presentation with a recap of EduTech service management statistics on Help Desk activity, SAA dollar activity, SAA Service Delivery Statistics.

Action Item: Camille to provide Help Desk statistics by District, by category.

The presentation continued on the budget -

Total Budget $10,148,034

Total Budget $10,148,034
Change for Current Budget +$263,219

Percentage of Change +2.7%

Factors driving the budget –

Factors driving the budget –
Increase areas--
+ 4 % Salary
+11% ERS, 4.5% TRS
+16% Medical, 4% Dental
+ 4% Workers Comp

Decrease areas -
- 14.9 % Equipment, - 2.6% Supplies
- 9.4% Travel, - 2.9% Other Expenses

Budget areas -
Equipment- includes replacement equipment (for
staff and infrastructure), contingency
equipment, R & D

Supplies - includes forms for Schoolmaster, SASI,
Finance, staff supplies
Travel - includes mileage for staff, training travel

Training - includes technical, application (Student,
Finance, Test Scoring ) training

Other Expenses - includes
Hardware and Software Maintenance, Communications Line Charges,
Consultants,
Payments to Other BOCES (i.e. Part 200, Test Scoring),
Contingency Expenditures

Revenue Sources

Revenue Sources
� Annual Service Fees (Required Service Delivery Standards, Buy-In Services [i.e. Finance, Student])
� One-Time Service Fees (Install income, extra reports)
� Grants
� Cross Contracts (Project Accelerate, Student, Finance)

Budget Summary
� +2.7% Increase over last year’s budget
� Budget increases in salary, health care, retirement
� Budget decreases in equipment, supplies, travel

District Pricing -

District Pricing -
� Increase all EduTech services by +7%

Questions, comments, or follow up items for December 12 meeting –

Questions, comments, or follow up items for December 12 meeting –

Fringe Benefits from 02-03 actual to 03-04 current appropriation appear to be inconsistent

Provide budgeted and actuals for multiple years

Provide budgeted and actuals for multiple years

Mid year to date expenditures would be helpful

Pricing increase options / with impact to miscellaneous revenue would be helpful

Why is the district pricing increase x% across the board ?
Answer, because the expenditure increases were in all service areas (health care, retirement, salary)

Why did we move away from the cost center approach ?
Answer, we did not move away from the cost center approach, matching expenditures to revenues with the help of a cost accountant is a process we use every few years

A caution, we will adjust pricing based on regional financial need, however further reductions will degrade service level delivery

Perhaps pricing should be by service level desired i.e. 4 hours response is a different fee than 24 hour response

Base costs on 1/1 services, cost can go up when additional services are purchased but not down, if services are cut

� Next meeting
March 12 at Rochester Inn and Conference Center